University of Nebraska-Lincoln is hiring an Office Associate for the Department of Biological Systems Engineering. The role involves managing front-line support and general office coordination, providing broad administrative assistance, and overseeing office logistics to support students, faculty, and staff effectively.
Highlights
Manage departmental communications, greet visitors, answer calls, and support inquiries.
Schedule meetings, take minutes, prepare materials, assist with event coordination, travel arrangements, and mail distribution.
Handle office logistics including supply inventory, copier maintenance, conference room scheduling, and building maintenance reporting.
Proficiency required in Microsoft Office Suite and ability to learn new software systems.
High school diploma or equivalent plus four years of relevant administrative experience required; additional education may substitute for experience.
Preferred experience in higher education or public sector, familiarity with SAP, Firefly, or similar systems, and event coordination experience.
Position requires the ability to work independently, maintain confidentiality, and manage competing priorities.
Criminal history background check required.
Starting salary minimum of $18.80 per hour.
Employment includes comprehensive benefits such as paid time off, medical insurance options, scholarship programs, and retirement plans with university match.
Click on “Apply for this Job”. You will then either create an application or edit your current application that is on file.
Position Information
Position Information
Working Title | Office Associate Department | Biological Systems Engineering-0833 Requisition Number | S_250490 Posting Open Date | 06/18/2025 Application Review Date: (To ensure consideration, please submit all application materials before review date) | 06/27/2025 Posting Close Date | Open Until Filled | Yes Description of Work | The Department of Biological Systems Engineering is a dynamic and collaborative unit that integrates engineering, technology, and biological sciences to develop sustainable solutions in health, agriculture, and the environment. Our team supports innovative education, research, and outreach efforts that improve lives in Nebraska and beyond.
Position Overview We are seeking a dependable and service-oriented Office Associate to support the day-to-day operations of the department. This individual will serve as a central point of contact for students, faculty, and guests, while ensuring our front office and general administrative functions run smoothly. The ideal candidate will demonstrate initiative, attention to detail, and a commitment to providing excellent customer service in a dynamic academic environment.
Key ResponsibilitiesEnsures effective front-line support and general office coordination by managing departmental communications, greeting visitors, answering calls, and supporting student, faculty, and staff inquiries. Provide broad administrative assistance including scheduling meetings, taking minutes, preparing class and meeting materials, assisting with event coordination, travel arrangements, and mail distribution. Oversees key aspects of office logistics such as supply inventory, copier maintenance, conference room scheduling, building maintenance reporting, key and access control, and facilities coordination. Why Join Us At the University of Nebraska-Lincoln, we’re proud to be consistently recognized by Forbes as a top employer, known for our welcoming and supportive work environment, commitment to professional growth, and outstanding benefits. UNL isn’t just a workplace—it’s the place to build your career and make a real impact in Nebraska.When you join our team as a full-time, regular staff member, you’ll enjoy: Ample paid time off, including vacation, sick leave, and holidays Comprehensive medical, dental, vision, and life insurance options Employee & dependent scholarship program to pursue higher education Generous retirement plans with a university match The University of Nebraska-Lincoln seeks to attract and retain a high performing and collaborative workforce. UNL is committed to providing a work environment and culture that fosters personal and professional success where every person and every interaction matters. The University is proud to be one of Nebraska’s preferred and largest employers where individuals are able to participate and contribute to their full potential.As an EO/AA employer, the University of Nebraska considers qualified applicants for employment without regard to race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation. See https://equity.unl.edu/notice-nondiscrimination/. Minimum Required Qualifications | High school diploma or equivalent plus four years of relevant administrative experience. Additional years of completed relevant education may substitute for experience on a year-for-year basis. Proficiency with Microsoft Office Suite and demonstrated ability to learn new software systems. Excellent interpersonal, organizational, and multitasking skills. Ability to work independently, maintain confidentiality, and manage competing priorities in a busy office environment. Preferred Qualifications | The following qualifications are preferred but not required: Experience in a higher education or public sector setting. Familiarity with SAP, Firefly, or other enterprise systems. Experience with event coordination, building access processes, or scheduling tools. Pre-Placement Driving Record Review Required | No Physical Required | No Commercial Driver’s License (CDL) required. Subject to DOT approved pre-employment & random testing for alcohol and controlled substances. | No Criminal History Background Check Required | Yes Posted Salary | $18.80/hr minimum How to Apply | Click on “Apply for this Job”. You will then either create an application or edit your current application that is on file. For questions or accommodations related to this position contact | CJ Henry, chenry2@unl.edu Job Category (old) | Office/Service Job Type | Full-Time Alternate Work Schedule (if other than 8-5) | Work Location (City, State) | Lincoln, NE Position funded by grant or other form of temporary funding? | No If Temporary, indicate end date | Planned Hire Date: | Appointment End Date |
Supplemental Questions
Required fields are indicated with an asterisk (*).
* Describe your experience, including number of years and responsibilities, in providing office support. (Open Ended Question)
