Operations Coordinator

Edtech.com's Summary

Touro University Nevada is hiring an Operations Coordinator to support daily university operations and provide high-level administrative assistance to C-suite executives. The role involves managing operational projects, coordinating meetings and events, overseeing campus market activities, and handling departmental budgets and communications.

Highlights

Assist executives with daily operations and monitor departmental priorities.
Provide confidential administrative support including meeting coordination.
Independently manage operational initiatives involving multiple campus departments.
Support university event planning, logistics, and execution.
Manage inventory, procurement, and supervision of Federal Work Study student at the campus Market.
Coordinate project tasks to ensure timely delivery within budget.
Arrange travel, prepare itineraries, and handle expense reports.
Track departmental budgets and facilitate procurement according to university procedures.
Prepare and maintain accurate documents, reports, meeting agendas, and minutes.
Proficiency in Microsoft Office, Adobe Creative Cloud, video conferencing apps, and general office equipment required.
Bachelor’s degree and minimum 2 years of work experience required.
Strong communication, organizational, problem-solving, and interpersonal skills necessary.

Operations Coordinator Full Description

Overview:

Touro University Nevada (Touro) is seeking an Operations Coordinator to support the daily operations of the University and provide high level administrative support to the C-suite executives.Â This position is a vital member of the Touro University Nevada (TUN) campus and will work with a wide range of people to support its mission to provide quality education programs in concert with the Judaic commitment to social justice, intellectual pursuit, and service to humanity.

The Operations Coordinator is responsible for assisting with daily business activities and works independently to provide high-level administrative support to the C-suite executives, with additional direction given by operational department leads. This is a dynamic position that includes operational project support and data-related tasks.

The position requires an individual to maintain confidentiality and project a professional image at all times. The candidate must have excellent communication and organizational skills and the ability to resolve problematic situations quickly with a good eye for detail.Â The candidate shall demonstrate excellent customer service skills when dealing with the various campus constituencies.

Located in Henderson, Nevada, approximately twenty-five minutes from the iconic Las Vegas strip, Touro University Nevada is a non-profit medical, health sciences, and education graduate university focused on positively impacting our community in healthcare and education. Our values surrounding intellectual pursuit and service to humanity are steadfast and are clearly visible in the actions of our students, faculty, staff, and graduates.

We invite you to apply to our position for consideration to join the ranks of our talented and professional staff and faculty. Please visit the tun.touro.edu/administration/human-resources website where you can see a comprehensive listing of optional benefits and Human Resources contact information.

Responsibilities:

Assist executives with daily operational activities and monitor progress of departmental priorities.
Provide a high level of administrative and confidential support to the executives to include arranging and coordinating meetings and appointments with multiple attendees.
Independently execute ad hoc operational initiatives proposed by the executives that involve a variety of campus departments and key stakeholders.
Collaborate with the events team to provide support as needed, including assisting with planning, logistics, and execution of university events in designated event spaces.
Manage all aspects of the self-service campus Market, including but not limited to inventory management and procurement, monthly inventory reconciliation, restocking, and maintain master tracking to monitor sales, gross profit, and other related metrics.
Supervise the Federal Work Study student assigned to the Market at TUN.
Coordinate and manage project tasks as assigned to ensure project delivery within allotted budget and timeline.
Work in a timely and efficient manner to arrange and book travel, create comprehensive itineraries, and prepare expense reports as needed.
Track departmental expense budget and facilitate the procurement of items requested in accordance with University procedures and standards.
Prepare and maintain clear and accurate documents and reports for reference purposes following office management principles and procedures for efficient business operations.
Manage office supplies and the maintenance of office equipment.
Assemble, prepare, and distribute meeting agendas, minutes, and supplemental materials (attend meetings as appropriate); maintain personal and departmental electronic files.
Assist in drafting operational correspondence.
Demonstrate ability to manage multiple tasks and meet deadlines despite interruptions.
Exercise discretion and maintain confidentiality in carrying out all responsibilities.
Take initiative in problem-solving and ensure matters requiring attention are handled appropriately; work effectively in stressful situations.
Fulfill other duties as assigned.Â

Qualifications:

Education:Â Â Â Â Â Â

Bachelorâs degree or equivalent required.Â

Experience:Â Â Â Â

2+ years of work experience

Skills & Abilities:Â Â Â Â Â Â Â Â Â

Ability to keep information confidential and promote a collegial work environment.
Ability to always project a professional image and provide excellent customer service.
Strong knowledge of Microsoft Office, Adobe Creative Cloud, and video conferencing applications.
Proficient in technology and general office equipment.
Ability to learn new technologies (software and hardware) with training.
Excellent interpersonal skills to build strong relationships with colleagues.
Effective communication, including speaking, writing and active listening.
Strong organizational, prioritization, and time management skills.
Ability to coordinate with remote and in-person team members and work efficiently with minimal supervision.
Self-starter with excellent strategic planning and problem-solving skills.
Able to give and receive feedback and constructive criticism.

Original Job Description

Overview:

Responsibilities:

Assist executives with daily operational activities and monitor progress of departmental priorities.
Provide a high level of administrative and confidential support to the executives to include arranging and coordinating meetings and appointments with multiple attendees.
Independently execute ad hoc operational initiatives proposed by the executives that involve a variety of campus departments and key stakeholders.
Collaborate with the events team to provide support as needed, including assisting with planning, logistics, and execution of university events in designated event spaces.
Manage all aspects of the self-service campus Market, including but not limited to inventory management and procurement, monthly inventory reconciliation, restocking, and maintain master tracking to monitor sales, gross profit, and other related metrics.
Supervise the Federal Work Study student assigned to the Market at TUN.
Coordinate and manage project tasks as assigned to ensure project delivery within allotted budget and timeline.
Work in a timely and efficient manner to arrange and book travel, create comprehensive itineraries, and prepare expense reports as needed.
Track departmental expense budget and facilitate the procurement of items requested in accordance with University procedures and standards.
Prepare and maintain clear and accurate documents and reports for reference purposes following office management principles and procedures for efficient business operations.
Manage office supplies and the maintenance of office equipment.
Assemble, prepare, and distribute meeting agendas, minutes, and supplemental materials (attend meetings as appropriate); maintain personal and departmental electronic files.
Assist in drafting operational correspondence.
Demonstrate ability to manage multiple tasks and meet deadlines despite interruptions.
Exercise discretion and maintain confidentiality in carrying out all responsibilities.
Take initiative in problem-solving and ensure matters requiring attention are handled appropriately; work effectively in stressful situations.
Fulfill other duties as assigned.Â

Qualifications:

Education:Â Â Â Â Â Â

Bachelorâs degree or equivalent required.Â

Experience:Â Â Â Â

2+ years of work experience

Skills & Abilities:Â Â Â Â Â Â Â Â Â

Ability to keep information confidential and promote a collegial work environment.
Ability to always project a professional image and provide excellent customer service.
Strong knowledge of Microsoft Office, Adobe Creative Cloud, and video conferencing applications.
Proficient in technology and general office equipment.
Ability to learn new technologies (software and hardware) with training.
Excellent interpersonal skills to build strong relationships with colleagues.
Effective communication, including speaking, writing and active listening.
Strong organizational, prioritization, and time management skills.
Ability to coordinate with remote and in-person team members and work efficiently with minimal supervision.
Self-starter with excellent strategic planning and problem-solving skills.
Able to give and receive feedback and constructive criticism.

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