Edtech.com's Summary

Drexel University is hiring an Operations Coordinator for the College of Nursing and Health Professions. The role involves managing academic service operations, coordinating scheduling and course management, assisting with data analysis and reporting, and collaborating with various departments to support academic programs and student registration processes.

Highlights

Manage academic services including scheduling, course enrollment tracking, and seat utilization reporting.
Coordinate with departments and registrar to assemble and adjust annual and quarterly course schedules.
Support student registration accuracy through audits and collaboration with advisors and program managers.
Assist with course and curriculum inventory management, term master schedule audits, and course management adjustments using CourseLeaf CLSS.
Develop and maintain data matrices and key performance indicators for academic operations evaluation.
Prepare reports on course performance for university leadership including the Provost's office and OUR.
Requires a Bachelor's degree or equivalent, with 2-3 years of experience.
Expert proficiency in Microsoft Office and data analysis/reporting applications mandatory.
Preferred experience with Ellucian Banner, Hyperion Reporting, CourseLeaf/CLSS, and evaluation software.
Compensation ranges from $41,120 to $61,680 annually, typically aligning with minimum to midrange based on qualifications and experience.

Operations Coordinator Full Description

Job Summary

The Operations Coordinator I is responsible for providing professional level support to assist with the daily management and coordination of academic service operations for the College of Nursing and Health Professions (CNHP) academic programs. The individual requires team coordination of specific projects and duties associated with successfully meeting the operations and data expectations of the College. Individual must have ability to prioritize while working on multiple projects at a time, work successfully both individually and on team projects, be highly organized, demonstrate dependability, and have a professional attitude and poise for interacting with students, faculty, and staff. This position reports to the Associate Director, Academic Operations & Services.

Essential Functions

Academic Services and Scheduling:
Compile and regularly update quarterly course offerings, course enrollment and seat utilization reports, section balancing, missing instructors; establish schedules for all on-campus college testing, as well as special room/lab scheduling; process term-by-term course changes; approve Closed Section Overrides
Coordinate with departments to assemble the annual course schedule to determine course needs for academic year; run reports to predict potential course needs; work with registrar to accurately process changes.
Create annual incoming first year student course blocks and other quarterly blocks for student registration as needed.
Work with other schedulers within the University to ensure appropriate seating and space for students taking courses outside of their majors.
Collaborate with advisors and program manager/coordinators to ensure accuracy of student registration records through DegreeWorks auditing to assist with student retention efforts.
Schedule and conduct meetings (Zoom, Teams, etc.) as necessary. Course Management and Evaluation:
Assist with Course and Curriculum inventory management
Assist with conducting Term Master Schedule audits.
Review and Approve CourseLeaf CLSS course management adjustments
Assist with publishing, managing, and downloading reports for Course Evaluations. Reporting and Data Analysis:
Assist with developing and maintaining comprehensive matrices to assess and enhance academic course management and evaluation processes.
Assist with establishing key performance indicators to measure the effectiveness of academic operations, ensuring alignment with institutional goals.
Assist with reviewing data on quarterly basis to identify areas for improvement, and implement adjustments as necessary to optimize efficiency and effectiveness within CNHP.
Assist with preparing reports on key course performance indicators and provide findings for university leadership (i.e. Provost office, OUR, etc.).
Perform other duties as assigned.

Required Qualifications

Minimum of a Bachelor's Degree in or the equivalent combination of education and work experience.
- (Please review the Equivalency Chart for additional information.)
Minimum of 2-3 years of experience.
Computer literacy with expert proficiency in Microsoft Office productivity applications, as well as data analysis and reporting applications.

Preferred Qualifications

Sound judgment to determine appropriate actions, along with the ability to handle responsibilities with both discretion and independence.
Ability to quickly adapt to changing needs and requirements.
Ensures that university and governing bodies guidelines are respected throughout the workflow process.
Attention to detail and strong follow-up skills, as well as, a demonstrated ability to prioritize tasks and remain organized while meeting deadlines.
Excellent communication, including speaking, writing, and active listening; along with key interpersonal skills for effectively dealing with a broad range of individuals at various levels within an organization.
Ability to work independently and be a team player; strong team-building skills.
Able to participate effectively in strategic planning, creative-thinking, and problem-solving.
High degree of integrity and professionalism.
Computer literacy with expert proficiency in Microsoft Office productivity applications, as well as data analysis and reporting applications.
Preferred consideration will be given to candidates who have experience in Ellucian Banner, Hyperion Reporting or equivalent, CourseLeaf/CLSS software, and/or evaluation software.

Physical Demands

Typically sitting at a desk/table

Location

University City - Philadelphia, PA

Additional Information
This position is classified as Exempt, grade I. Compensation for this grade ranges from $ 41,120 to $61,680 per year. Please note that the offered rate for this position typically aligns with the minimum to midrange of this grade, but it can vary based on the successful candidate’s qualifications and experience, department budget, and an internal equity review.

Applicants are encouraged to explore the Professional Staff salary structure and Compensation Guidelines & Policies for more details on Drexel’s compensation framework. For information about benefits, please review Drexel’s Benefits Brochure.

Special Instructions to the Applicant
Please make sure you upload your CV/resume and cover letter when submitting your application.

A review of applicants will begin once a suitable candidate pool is identified.

Original Job Description

Job Summary

Essential Functions

Academic Services and Scheduling:
Compile and regularly update quarterly course offerings, course enrollment and seat utilization reports, section balancing, missing instructors; establish schedules for all on-campus college testing, as well as special room/lab scheduling; process term-by-term course changes; approve Closed Section Overrides
Coordinate with departments to assemble the annual course schedule to determine course needs for academic year; run reports to predict potential course needs; work with registrar to accurately process changes.
Create annual incoming first year student course blocks and other quarterly blocks for student registration as needed.
Work with other schedulers within the University to ensure appropriate seating and space for students taking courses outside of their majors.
Collaborate with advisors and program manager/coordinators to ensure accuracy of student registration records through DegreeWorks auditing to assist with student retention efforts.
Schedule and conduct meetings (Zoom, Teams, etc.) as necessary. Course Management and Evaluation:
Assist with Course and Curriculum inventory management
Assist with conducting Term Master Schedule audits.
Review and Approve CourseLeaf CLSS course management adjustments
Assist with publishing, managing, and downloading reports for Course Evaluations. Reporting and Data Analysis:
Assist with developing and maintaining comprehensive matrices to assess and enhance academic course management and evaluation processes.
Assist with establishing key performance indicators to measure the effectiveness of academic operations, ensuring alignment with institutional goals.
Assist with reviewing data on quarterly basis to identify areas for improvement, and implement adjustments as necessary to optimize efficiency and effectiveness within CNHP.
Assist with preparing reports on key course performance indicators and provide findings for university leadership (i.e. Provost office, OUR, etc.).
Perform other duties as assigned.

Required Qualifications

Minimum of a Bachelor's Degree in or the equivalent combination of education and work experience.
- (Please review the Equivalency Chart for additional information.)
Minimum of 2-3 years of experience.
Computer literacy with expert proficiency in Microsoft Office productivity applications, as well as data analysis and reporting applications.

Preferred Qualifications

Sound judgment to determine appropriate actions, along with the ability to handle responsibilities with both discretion and independence.
Ability to quickly adapt to changing needs and requirements.
Ensures that university and governing bodies guidelines are respected throughout the workflow process.
Attention to detail and strong follow-up skills, as well as, a demonstrated ability to prioritize tasks and remain organized while meeting deadlines.
Excellent communication, including speaking, writing, and active listening; along with key interpersonal skills for effectively dealing with a broad range of individuals at various levels within an organization.
Ability to work independently and be a team player; strong team-building skills.
Able to participate effectively in strategic planning, creative-thinking, and problem-solving.
High degree of integrity and professionalism.
Computer literacy with expert proficiency in Microsoft Office productivity applications, as well as data analysis and reporting applications.
Preferred consideration will be given to candidates who have experience in Ellucian Banner, Hyperion Reporting or equivalent, CourseLeaf/CLSS software, and/or evaluation software.

Physical Demands

Typically sitting at a desk/table

Location

University City - Philadelphia, PA

Special Instructions to the Applicant
Please make sure you upload your CV/resume and cover letter when submitting your application.

A review of applicants will begin once a suitable candidate pool is identified.

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