Edtech.com's Summary

Arizona State University is hiring an Operations Manager to oversee routine operations within the ASU Library department. The role involves managing fiscal and transactional support across multiple departments, including accounting, purchasing, grant management, and developing internal procedures while monitoring budgets and preparing reports for senior management.

Highlights

Manage monthly account and purchasing card transactions with possible approval responsibilities.
Assist in preparing and monitoring operational budgets; act as backup for Executive Director's budget duties.
Analyze statistical, financial, and planning data to support decision-making.
Prepare financial and administrative reports, including foundation and grant reporting.
Manage multiple ASU and ASU Foundation accounts and complete year-end financial tasks under strict deadlines.
Maintain knowledge and application of university fiscal policies, rules, and regulations while assisting with audit responses.
Required proficiency includes advanced Excel, Workday financial transaction processing, fund accounting, and purchasing card (PCard) guidelines.
Must have a Bachelor's degree and at least three years of relevant experience or an equivalent combination of training and experience.
Work collaboratively with various university departments and support diverse populations.
Position offers a salary of $68,000 per year with no federal funding and does not require driving.

Operations Manager Full Description

Job Profile:Administrative Operations Manager 1

Job Family:Administrative Operations

Time Type:Full time

Max Pay - Depends on experience:$68,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Manages the routine operations of a department within the division. Monitors budget, implements strategic priorities, and prepares reports for senior management.

Job Description:

Position Salary Range: $68,000.00 per year

Assist with the Management of the routine operations of ASU Library under the direction of the Executive Director for Fiscal and Business Operations

The Operations Manager provides fiscal, and transactional support for multiple departments within ASU Library. The Operations Manager is responsible for a wide range of duties which include, but are not limited to, accounting, purchasing, grant management, and developing internal procedures. Duties will also include purchasing card management, building and creating reports from various databases and software programs, and acting as a resource. Other functions include assisting with accounting, position funding, strategic planning, inventory control, internal procedures and other functions that have been designated.

Essential Duties:

Oversight of monthly account and purchasing card transactions
May be responsible for reviewing and approving purchases
Assist with the preparation of operational budgets; monitor revenue and expenditures against operational budgets
May act as backup to the Executive Director any budgetary duties
Analyze and interpret statistical, financial and management planning data for decision-making purposes
Prepare or assist in the preparation of financial and administrative reports, to include foundation reporting and grant reporting
Manage multiple ASU and ASU Foundation Accounts
Responsible for completing Year End tasks including finalizing expenditures and identifying expenses that roll over to the next Fiscal Year under strict deadlines
Keep informed of, interpret and apply pertinent rules, regulations, policies and procedures set forth by university or other governing agencies; inform affected staff as changes occur
Assists with responses to audit requests and gathers documentation for PCard and financial records

Desired Qualifications:

Demonstrated knowledge of fiscal policies and procedures and overall fiscal administration
Experience with processing financial transactions
Knowledge of financial and payroll reconciliation processes
Experience in managing multiple accounts
Demonstrated knowledge of fund accounting and purchasing policy
Experience with processing purchases through Workday adhering to ASU policy with certain thresholds
Demonstrated knowledge of PCard guidelines
Advance knowledge of excel
Experience pulling and reviewing reports
Able to work in a high-volume environment with being able to adapt to changing requests and competing deadlines
Evidence of problem-solving skills to streamline a process or find solutions in complex issues
Evidence of effective verbal and written communication skills

Working Environment:

Professionally represent ASU Library
Sit or stand for prolonged periods of time
Work collaboratively across various departments within the University as well as with inclusive populations and groups
Use computers effectively-including inputting, reviewing and retrieving information, extended periods of viewing screen and using mouse and keyboard.
Use critical thinking to make decisions and/or analyze data
Communicate effectively both orally and in writing
Walk throughout campus for meetings or events
Work collaboratively to achieve objectives
Ability to lift 35 lbs.

Department Statement:

The ASU Library is a center of learning, exploration and discovery. With eight locations embedded in Arizona and at ASU California Center Grand, the library plays a vital role in expanding knowledge, cultivating community and inspiring innovation at ASU and in our communities. Students and faculty can access millions of information resources, world-class collections, outstanding study spaces, advanced data centers and creative maker services. As supporters of student success, the library is a critical partner in realizing the New American University's mission of access, excellence and impact. ASU Library empowers people to unlock their potential, express themselves and learn to thrive. For more information or to find library locations, visit lib.asu.edu.

Driving Requirement:Driving is not required for this position.

Location:Campus: Tempe

Funding:No Federal Funding

Instructions to Apply:

Current Employees and Students should apply directly within Workdayusing the Jobs Hub. Use this link and log in using SSO:

https://www.myworkday.com/asu/d/inst/1$9925/9925$15167.htmld

To be considered, your application must include all of the following attachments:

Cover letter
Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

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ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Original Job Description