Edtech.com's Summary

Arizona State University is hiring an Operations Manager. This role involves managing routine operations for multiple departments within Educational Outreach & Student Services, including fiscal, transactional, and management support tasks such as accounting, purchasing, grant management, data analysis, and developing internal procedures. The Operations Manager supervises operations specialists, handles budget monitoring, implements strategic priorities, and prepares reports for senior management.

Highlights

Manage monthly account and purchasing card reconciliations, including accuracy review and approvals.
Monitor and approve purchase transactions, operational expenses, and scholarships in Workday for compliance and backup.
Provide supervision, coaching, workload guidance, and performance oversight of Operations Specialists.
Prepare and develop reports using various databases and software programs.
Require advanced Excel skills, particularly in formulas and pivot tables.
Demonstrated knowledge of fiscal policies, fund accounting, purchasing policy, and PCard guidelines.
Experience processing financial transactions, payroll reconciliations, and managing multiple accounts.
Salary range from $60,000 to $65,000 annually, depending on experience.
Full-time position providing a comprehensive benefits package including tuition reduction, health insurance, retirement plans, and wellness programs.
Department supports diverse departments across four campuses within Educational Outreach & Student Services, assisting in student recruitment and academic success.

Operations Manager Full Description

Job Profile:Administrative Operations Manager 1

Job Family:Administrative Operations

Time Type:Full time

Max Pay - Depends on experience:$65,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Manages the routine operations of a department within the division. Monitors budget, implements strategic priorities, and prepares reports for senior management.

Job Description:

Salary: $60,000 to $65,000 annually; DOE

As part of a team of Fiscal and HR staff, the Operations Manager provides fiscal, transactional, and management support for multiple departments with Educational Outreach & Student Services (EOSS). The Operations Manager is responsible for a wide range of duties, which include, but are not limited to, accounting, purchasing, grant management, data analysis, planning, and developing internal procedures. The duties will also include purchasing card management, an in-depth knowledge of fiscal policy, building and creating reports from various databases and software programs, and acting as a resource for the EOSS department's fiscal staff. These functions include assisting with accounting, position funding, strategic planning, inventory control, internal procedures, and other functions that have been designated.

What's in it for you:

Arizona State University offers a comprehensive benefits package that includes valuable employee benefits to enhance the total compensation of its staff. This package includes: (Click here to explore options)

Tuition Reduction Program for staff members, their spouses, and dependents, available on day one.
Low-cost health, dental, vision, and life insurance benefits available on day one.
Retirement program designed to promote long-term savings and provide income upon retirement.
Paid time for volunteer and professional development.
Wellness program for preventative health education and screenings.
Disability and leave program for income protection.
Employee assistance for free and confidential behavioral health services.
ASU Discounts to sports/events, along with discounts from ASU partnerships

This is an in-person, full-time position with a standard schedule of Monday through Friday, 8:00 am to 5:00 pm.

Working Environment:

Professionally represent department/program
Sit or stand for prolonged periods of time
Work collaboratively across various departments within the University, as well as with diverse populations and groups
Develop and deliver presentations to groups
Use computers effectively - including inputting, reviewing, and retrieving information, extended periods of viewing a screen, and using a mouse and keyboard
Use critical thinking to make decisions and/or analyze data
Communicate effectively both orally and in writing
Walk throughout campus for meetings or events, regardless of the weather
Work collaboratively to achieve objectives
Climb stairs in locations with no elevator, such as the mezzanine level of the MU, or Irish Hall
Ability to lift 35 lbs

Essential Duties:

Audit / Reconciliation Accuracy (70%)

- Ensure monthly account and PCard reconciliations
- Review line items for accuracy/compliance/backup, and provide approvals
- Handle reconciliation issues, queries, and escalations
- Run outstanding encumbrances report, match exception report, travel dashboard, RFF dashboard, and PCD report weekly; follow up with BOS as needed
- Work with teams on correcting audit findings; work with AD on how to be preventative in the future

Operations Management (20%)

- Monitor BOS queues and approve initial purchase transactions- review/approve for compliance and backup (adjustments reviewed and approved by BOM) in Workday
- Review/Approve operational expenses in Workday
- Review/Approve PCDs in Workday for compliance and backup
- Ensure efficient processing of the team and escalation if needed
- Review/Approve Scholarships; ensure disbursement; follow up if needed
- Ensure work tags are being used correctly/accurately so the BOM can use them for budgets
- Review computer user list annually (as requested)

Supervision of Operations Specialists (10%) ○

- Provide supervision, coaching, workload guidance, and performance oversight
- Conduct Check-ins with direct reports to
- Ensure staff performance duties are completed with accuracy, efficiency, and policy compliance
- Approve employee hours and time off (as needed)
- Ensure staff are properly trained and maintain proficiency in fiscal systems and procedures
- Attend assigned unit leadership team meetings

Desired Qualifications:

Demonstrated knowledge of fiscal policies and procedures, and overall fiscal administration
Experience with processing financial transactions
Knowledge of financial and payroll reconciliation processes
Experience in managing multiple accounts
Demonstrated knowledge of fund accounting and purchasing policy
Experience with processing purchases through Workday, adhering to ASU policy with certain thresholds
Demonstrated knowledge of PCard guidelines
Advanced knowledge of Excel, specifically processing completed formulas and pivot tables
Experience in pulling, reviewing, and comprehending reports
Able to work in a high-volume environment with the ability to adapt to changing requests and competing deadlines
Evidence of problem-solving skills to streamline a process or find solutions to complex issues
Evidence of effective verbal and written communication skills

Department Statement:

Educational Outreach and Student Services (EOSS) is committed to enrolling all qualified students at Arizona State University and assisting them in their academic success. EOSS provides a broad range of services and support to students and prospective students, ranging from outreach efforts with K-12 schools, new student experiences for students and families, bridge programs to assist the transition to a university environment, and a wide variety of services, programs and activities for enrolled students. EOSS has direct responsibility for multiple departments across four campuses, some of which include the Dean of Students, Student Rights and Responsibilities, University Housing, Health Services, Counseling Services, Student Accessibility and Inclusive Learning Services, the Unions and Centers, TRIO programs, Sun Devil Fitness & Wellness, Student Government, Student Media, Career and Professional Development Services, Access ASU and others.

Driving Requirement:Driving is not required for this position.

Location:Campus: Tempe

Funding:No Federal Funding

Instructions to Apply:

Current Employees and Students should apply directly within Workdayusing the Jobs Hub. Use this link and log in using SSO:

https://www.myworkday.com/asu/d/inst/1$9925/9925$16873.htmld

To be considered, your application must include all of the following attachments:

Cover letter
Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

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ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Original Job Description