Edtech.com's Summary

Clarkson University is hiring a Payroll Assistant. The role involves providing clerical and accounting support for bi-weekly payroll processing, managing employee records, and handling pre-employment documentation for undergraduate and graduate students. The assistant will verify employment documents, assist with payroll procedures, and ensure compliance with tax and university regulations.

Highlights

Verify completeness and accuracy of employment documentation for student employees
Assist payroll specialist and manage payroll processes including bi-weekly payroll
Maintain and organize I-9 documentation and stay updated on regulations
Support payroll functions such as W-2 processing and tax treaty compliance
Use PeopleSoft HCM and Kronos software for payroll and employment records
Resolve payroll discrepancies through data collection and analysis
Required minimal qualifications: High School Diploma and 6 months to 1 year payroll or related experience
Preferred skills: Strong computer skills and experience with PeopleSoft HCM and Kronos
Effective verbal and written communication skills with faculty, staff, and students
Compensation ranges from USD $18.00 to $20.00 per hour

Payroll Assistant Full Description

Pay Range: USD $18.00 - USD $20.00 /Hr.

Overview:

Provide Payroll Office with high-level clerical and accounting support including procedures activities that are necessary to process bi-weekly payrolls. Perform a wide variety of highly specialized clerical and accounting functions set-up and maintenance of employee records. Manages all pre-employment documentation for all graduate and undergraduate students First point of contact for all telephone calls and walk-in traffic.

Responsibilities:

Verify completeness and accuracy of documentation relating to terms of employment for all Undergraduate and Graduate student employees
Proficiency to perform all essential functions in the absence of the payroll specialist
Competently assist the payroll specialist with processing of all bi-weekly payroll processes in the absence of the payroll manager
Executes the hiring of all student employees, including the structure of all pre-employment documents inspecting for accuracy and completeness
Organize and secure all I-9 documents ensuring accessibility for updates and review
Maintain expertise of the latest I-9 regulations
Assist with assembly and processing of fiscal year and calendar year payroll functions such as W-2, Annual Wage Rate Notice and Tax Treaties
Work in collaboration with graduate coordinators checking the accurateness of all graduate student appointments for processing
Ensure accurate completion of forms in compliance with University and government guidelines, tax laws.
Duties include Checking and auditing timekeeping records for compliance with established standards, hiring students to the PeopleSoft HCM system, posting changes in pay and tax status, Process employment verifications and miscellaneous changes.
Resolves payroll discrepancies by collecting and analyzing information.
Coordinating and follow up of specialized projects as they arise
Maintain up to date knowledge to support international employees and Tax Treaties. Collect, verify and complete Tax Treaty data to forward to IRS.

Qualifications:
Minimal Qualifications: High School Diploma or Higher
Preferred Qualifications:

Analyzing Information, Data Entry Skills, Attention to Detail, Confidentiality, Thoroughness, General Math Skills, Financial Software, Reporting Skills, Verbal Communication, and Organization
Strong computer skills

Minimal Qualifications: 6 months to 1 year payroll or related experience.

Preferred Qualifications: PeopleSoft HCM and Kronos experience. Essential Skills:

Skill in both verbal and written communication to effectively interact with faculty, staff, and students
Ability to Prioritize and Multi-task with frequent interruptions while still meet processing deadlines
Maintain the upkeep and confidentiality of Payroll records and files.
Ability to learn payroll procedures and payroll computing processes. Including PeopleSoft HCM and Kronos.

Physical Demands:
The physical demands characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Health & Safety:
Health & Safety: All staff has a statutory responsibility to take reasonable care of themselves, others and the environment and to prevent harm by their acts or omissions. All staff is therefore required to adhere to the University’s Health, Safety, and Environmental Policy & Procedures.

Disclaimer Statement:
DISCLAIMER: The above statements are designed to indicate the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all duties, responsibilities, skills, and qualifications required of personnel so classified.

EEO Statement:
Special Instructions to Applicants: An equal opportunity/affirmative action employer, Clarkson actively seeks and encourages applications from veterans and people with disabilities.

All offers of employment are subject to the applicant successfully passing a background check (including, but not limited to, employment verification, educational and other credential verification, and criminal records

Original Job Description

Pay Range: USD $18.00 - USD $20.00 /Hr.

Overview:

Responsibilities:

Verify completeness and accuracy of documentation relating to terms of employment for all Undergraduate and Graduate student employees
Proficiency to perform all essential functions in the absence of the payroll specialist
Competently assist the payroll specialist with processing of all bi-weekly payroll processes in the absence of the payroll manager
Executes the hiring of all student employees, including the structure of all pre-employment documents inspecting for accuracy and completeness
Organize and secure all I-9 documents ensuring accessibility for updates and review
Maintain expertise of the latest I-9 regulations
Assist with assembly and processing of fiscal year and calendar year payroll functions such as W-2, Annual Wage Rate Notice and Tax Treaties
Work in collaboration with graduate coordinators checking the accurateness of all graduate student appointments for processing
Ensure accurate completion of forms in compliance with University and government guidelines, tax laws.
Duties include Checking and auditing timekeeping records for compliance with established standards, hiring students to the PeopleSoft HCM system, posting changes in pay and tax status, Process employment verifications and miscellaneous changes.
Resolves payroll discrepancies by collecting and analyzing information.
Coordinating and follow up of specialized projects as they arise
Maintain up to date knowledge to support international employees and Tax Treaties. Collect, verify and complete Tax Treaty data to forward to IRS.

Qualifications:
Minimal Qualifications: High School Diploma or Higher
Preferred Qualifications:

Analyzing Information, Data Entry Skills, Attention to Detail, Confidentiality, Thoroughness, General Math Skills, Financial Software, Reporting Skills, Verbal Communication, and Organization
Strong computer skills

Minimal Qualifications: 6 months to 1 year payroll or related experience.

Preferred Qualifications: PeopleSoft HCM and Kronos experience. Essential Skills:

Skill in both verbal and written communication to effectively interact with faculty, staff, and students
Ability to Prioritize and Multi-task with frequent interruptions while still meet processing deadlines
Maintain the upkeep and confidentiality of Payroll records and files.
Ability to learn payroll procedures and payroll computing processes. Including PeopleSoft HCM and Kronos.

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Payroll Assistant

Edtech.com's Summary

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