Virginia's Community College System
Payroll & Leave Administrator
🇺🇸 Hybrid - Augusta, VA
🕑 Full-Time
💰 $55K - $75K
💻 Human Resources
🗓️ December 15th, 2025
Edtech.com's Summary
Blue Ridge Community College is hiring a Payroll & Leave Administrator. This role manages and processes employee payroll, ensures compliance with regulations, oversees leave administration including monitoring leave accruals, and participates in recruitment activities as part of the Human Resources team.
Highlights
- Coordinate college payroll and collaborate with VCCS Shared Services Center for accuracy.
- Reconcile out-of-state taxes and manage third-party benefit billing/payments.
- Prepare routine and ad-hoc payroll and leave reports.
- Monitor wage employee hours for ACA compliance.
- Serve as the Time, Labor, and Absence Management (TLAM) Administrator.
- Audit leave accruals and resolve related issues.
- Assist employees and managers with payroll and leave inquiries.
- Update payroll and leave processes and procedures.
- Participate actively in College Search Committees as an HR representative.
- Required skills include knowledge of payroll and leave laws, confidentiality, Microsoft Office (especially Excel), and strong organizational and communication abilities.
- Salary range is $55,000 - $75,000 annually.
- Experience with HCM systems like PeopleSoft, HR certification (HRCI or SHRM), and Virginia state agency payroll preferred.
- Position is full-time, exempt, with telework options and occasional travel.
Payroll & Leave Administrator Full Description
Payroll & Leave Administrator
Please see Special Instructions for more details.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.
Posting Summary
Working Title | Payroll & Leave Administrator
Role Title | Financial Services Specialist I
Role Code | 19031-SW
FLSA | Exempt
Pay Band | 04
Position Number | 29100051
Agency | Blue Ridge Community College
Division | Blue Ridge Community College (Div)
Work Location | Augusta - 015
Hiring Range | $55,000 - $75,000
Emergency/Essential Personnel | No
EEO Category | B-Professional
Full Time or Part Time | Full Time
Does this position have telework options? -Telework options are subject to change based on business needs- | Yes
Does this position have a bilingual or multilingual skill requirement or preference? | No
Work Schedule | Monday-Friday 8:30 a.m. – 5:00 p.m.
One day of telework per week may be available after completed training period.
Sensitive Position | No
Job Description
Nestled in the beautiful Shenandoah Valley, Blue Ridge Community College (BRCC) has been equipping students, alumni, and employees with the knowledge and experience to transform themselves, the community, and the world for over 55 years. The College’s comprehensive program of instruction includes associate degrees and certificates in occupational/technical and college/university transfer programs. Non-credit workforce training and special interest classes for individuals, business, and industry are also offered. BRCC is a community dedicated to excellence, ethical behavior, and empowerment and has consistently been recognized by the Chronicle of Higher Education as a Great College to Work For.
Full-time classified positions come with generous leave and holiday time, along with very competitive health benefits coverage (to include dental, vision, and short-term and long-term disability), retirement with the Virginia Retirement System, deferred compensation investment opportunities, educational assistance, and access to the college’s Recreation Center.
Blue Ridge Community College seeks a professional and efficient Payroll and Leave Administrator. This position is a part of the Human Resources Department. The Payroll and Leave Administrator is responsible for managing and processing employee payroll accurately and timely, ensuring compliance with statutory regulations and State/VCCS policies. This role oversees leave administration including monitoring and reconciling employee leave accruals and balances, while providing guidance on leave entitlements and policies. The position requires strong attention to detail, confidentiality, and the ability to resolve payroll and leave related issues promptly. As a part of the Human Resources Team, this position is also involved in the recruitment process as an active participant on College Search Committees, serving as an HR Representative to ensure effective, fair, and compliant recruitments.
Duties and responsibilities include, but are not limited to:
Coordinating entire college payroll, collaborating closely with the VCCS Shared Services Center (SSC) to ensure accurate payroll processing. Reconciling out of state taxes and related required reporting. Reconciling, updating, and submitting third party benefit billing and/or payments. Completing various routine and ad-hoc payroll and leave reports. Consistently monitoring wage employee hours to ensure compliance with ACA guidelines. Serving as the college’s TLAM (Time, Labor, and Absence Management) Administrator. Reviewing queries to ensure all leave and time are submitted & approved properly; resolving any errors and/or exceptions timely. Routinely auditing leave accruals for employees to ensure accuracy, and researching/resolving any issues. Assisting employees and managers with any payroll and leave related inquiries. Ensuring payroll and leave processes and procedures are maintained and updated as needed. Contributing to the recruitment process, serving as an active participate on College Search Committees. Other duties as assigned.
Special Assignments | May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications | Knowledge and experience with payroll and leave principles, practices, and laws. Demonstrated ability to process confidential information in a discreet, professional manner. Ability to manage and meet strict deadlines using strong organizational and prioritizing skills. Excellent verbal/written communication skills Strong computer skills, including Microsoft Office, and particularly with Excel. Ability to work cooperatively with people at all levels. Exceptional attention to detail and commitment to accuracy Preference for working with numbers and managing and auditing data
Additional Considerations | Payroll and leave processing experience HRCI and/or SHRM certification Prior experience working in HR or with payroll and/or leave processing, specifically for a Virginia state agency Experience with HCM, including PeopleSoft
Operation of a State Vehicle | No
Supervises Employees | No
Required Travel | Occasional
Role Title | Financial Services Specialist I
Role Code | 19031-SW
FLSA | Exempt
Pay Band | 04
Position Number | 29100051
Agency | Blue Ridge Community College
Division | Blue Ridge Community College (Div)
Work Location | Augusta - 015
Hiring Range | $55,000 - $75,000
Emergency/Essential Personnel | No
EEO Category | B-Professional
Full Time or Part Time | Full Time
Does this position have telework options? -Telework options are subject to change based on business needs- | Yes
Does this position have a bilingual or multilingual skill requirement or preference? | No
Work Schedule | Monday-Friday 8:30 a.m. – 5:00 p.m.
One day of telework per week may be available after completed training period.
Sensitive Position | No
Job Description
Nestled in the beautiful Shenandoah Valley, Blue Ridge Community College (BRCC) has been equipping students, alumni, and employees with the knowledge and experience to transform themselves, the community, and the world for over 55 years. The College’s comprehensive program of instruction includes associate degrees and certificates in occupational/technical and college/university transfer programs. Non-credit workforce training and special interest classes for individuals, business, and industry are also offered. BRCC is a community dedicated to excellence, ethical behavior, and empowerment and has consistently been recognized by the Chronicle of Higher Education as a Great College to Work For.
Full-time classified positions come with generous leave and holiday time, along with very competitive health benefits coverage (to include dental, vision, and short-term and long-term disability), retirement with the Virginia Retirement System, deferred compensation investment opportunities, educational assistance, and access to the college’s Recreation Center.
Blue Ridge Community College seeks a professional and efficient Payroll and Leave Administrator. This position is a part of the Human Resources Department. The Payroll and Leave Administrator is responsible for managing and processing employee payroll accurately and timely, ensuring compliance with statutory regulations and State/VCCS policies. This role oversees leave administration including monitoring and reconciling employee leave accruals and balances, while providing guidance on leave entitlements and policies. The position requires strong attention to detail, confidentiality, and the ability to resolve payroll and leave related issues promptly. As a part of the Human Resources Team, this position is also involved in the recruitment process as an active participant on College Search Committees, serving as an HR Representative to ensure effective, fair, and compliant recruitments.
Duties and responsibilities include, but are not limited to:
Coordinating entire college payroll, collaborating closely with the VCCS Shared Services Center (SSC) to ensure accurate payroll processing. Reconciling out of state taxes and related required reporting. Reconciling, updating, and submitting third party benefit billing and/or payments. Completing various routine and ad-hoc payroll and leave reports. Consistently monitoring wage employee hours to ensure compliance with ACA guidelines. Serving as the college’s TLAM (Time, Labor, and Absence Management) Administrator. Reviewing queries to ensure all leave and time are submitted & approved properly; resolving any errors and/or exceptions timely. Routinely auditing leave accruals for employees to ensure accuracy, and researching/resolving any issues. Assisting employees and managers with any payroll and leave related inquiries. Ensuring payroll and leave processes and procedures are maintained and updated as needed. Contributing to the recruitment process, serving as an active participate on College Search Committees. Other duties as assigned.
Special Assignments | May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications | Knowledge and experience with payroll and leave principles, practices, and laws. Demonstrated ability to process confidential information in a discreet, professional manner. Ability to manage and meet strict deadlines using strong organizational and prioritizing skills. Excellent verbal/written communication skills Strong computer skills, including Microsoft Office, and particularly with Excel. Ability to work cooperatively with people at all levels. Exceptional attention to detail and commitment to accuracy Preference for working with numbers and managing and auditing data
Additional Considerations | Payroll and leave processing experience HRCI and/or SHRM certification Prior experience working in HR or with payroll and/or leave processing, specifically for a Virginia state agency Experience with HCM, including PeopleSoft
Operation of a State Vehicle | No
Supervises Employees | No
Required Travel | Occasional
Posting Detail Information
Posting Number | CLS_4202P
Recruitment Type | General Public - G
Number of Vacancies | 1
Position End Date (if temporary) |
Job Open Date | 12/12/2025
Job Close Date | 01/07/2026
Open Until Filled | No
Agency Website | www.brcc.edu
Contact Name |
Email | humanresources@brcc.edu
Phone Number |
Special Instructions to Applicants | In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.
Additional Information | Title IX Coordinator:
Beth Styers
1 College Lane Weyers Cave, VA 24486
Office #S106G
540-453-2252styersb@brcc.edu
Background Check Statement Disclaimer | The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement | The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement | The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement | VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting | https://jobs.vccs.edu/postings/91089
Recruitment Type | General Public - G
Number of Vacancies | 1
Position End Date (if temporary) |
Job Open Date | 12/12/2025
Job Close Date | 01/07/2026
Open Until Filled | No
Agency Website | www.brcc.edu
Contact Name |
Email | humanresources@brcc.edu
Phone Number |
Special Instructions to Applicants | In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.
Additional Information | Title IX Coordinator:
Beth Styers
1 College Lane Weyers Cave, VA 24486
Office #S106G
540-453-2252styersb@brcc.edu
Background Check Statement Disclaimer | The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement | The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement | The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement | VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting | https://jobs.vccs.edu/postings/91089
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
- Resume
- Cover Letter/Letter of Application
Optional Documents
- Alternative Hiring Process Letter
- (877) 340-5577
- ats@ssc.vccs.edu
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