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edtech.com
University of Mary Washington logo

University of Mary Washington

Payroll Manager

🇺🇸 Fredericksburg, VA

🕑 Full-Time

💰 $85K - $91K

💻 Finance

🗓️ December 19th, 2025

GAAP

Edtech.com's Summary

The University of Mary Washington (UMW) is hiring a Payroll Manager to oversee and direct all payroll functions for the university. This role includes managing a complex payroll system, ensuring compliance with laws and university policies, processing withholding and benefits reconciliations, and maintaining efficient operations to meet strict deadlines.

Highlights
  • Plan and direct all university payroll functions, including policy decisions and productivity evaluations.
  • Manage payroll operations with multiple funding sources, pay frequencies, garnishments, taxes, deductions, and direct deposits.
  • Process withholding and benefit reconciliations and remittances accurately and timely.
  • Ensure compliance with federal and state laws and university policies.
  • Require extensive knowledge of payroll policies, wage-hour regulations, benefits, and regulatory compliance.
  • Experience with electronic payroll and accounting systems, including system interfaces, and knowledge of GAAP.
  • Demonstrated ability to train and direct payroll staff with progressive experience.
  • Experience performing or directing complex financial reconciliations across multiple ledger systems.
  • Preferred experience with payroll software such as Cardinal, Banner, and/or UKG, especially in Virginia higher education.
  • Bachelor's degree in accounting or related field and considerable experience in a demanding payroll office.

Payroll Manager Full Description

Title: Payroll Manager
VP Area: Administration & Finance - UMW
Department: Finance
Campus Location: Main Campus
Advertised Range: $84,540 - $91,170

Job Summary/Basic Functions
The University of Mary Washington (UMW) is a public higher education institution and an agency of the Commonwealth of Virginia. Located in the heart of historic Fredericksburg, Virginia, UMW is top 10 among the nation’s public liberal arts universities. In addition to its Fredericksburg campus, UMW has campuses in Stafford, catering to graduate degree and continuing education programs, and Dahlgren, offering continuing education and professional development courses for the region’s engineers and scientists.UMW seeks a Payroll Manager to independently plan and direct all University payroll functions, including interpreting laws and regulations, making policy decisions, evaluating efficiency and productivity, and maintaining a high level of service in the payroll department. The position is responsible for managing a complex payroll operation that includes multiple funding sources, multiple pay frequencies, garnishments, taxes, numerous tax-deferred options, deductions, and direct deposit.  The position is responsible for processing withholding and benefit reconciliations and related remittances accurately and timely. The Payroll Manager ensures compliance with state and federal laws and University policies and must ensure efficient operations of the payroll team to meet numerous inflexible deadlines.

Required KSAs/Competencies/Qualifications
Extensive knowledge of payroll policies and procedures, state and federal laws, regulations concerning payroll and payroll deductions, wage-hour regulations, benefits plans and reporting, and multiple frequency payroll processing. Comprehensive knowledge of regulatory compliance and financial management. Extensive knowledge of electronic payroll and accounting systems, including system interfaces.Considerable knowledge of generally accepted accounting principles (GAAP).Excellent verbal and written communication skills. Ability to direct, interpret, and analyze the preparation of financial reports and statements.Demonstrated ability to train and direct staff with progressive experience in the payroll field.
 
Required Experience:
Experience performing or directing complex reconciliations, including those of financial data within multiple general ledger systems and systems interactions which create data.

Additional Considerations:KSAs
Payroll experience within Commonwealth of Virginia higher education environment. Software experience with Cardinal, Banner and/or UKG.

EDUCATION
Bachelors' degree in accounting or related field.

Experience
Considerable experience in fast paced payroll office.

Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. To be considered for this position a state application must be received through the online employment system at https://jobs.umw.edu/.

Selected candidate(s) must successfully pass a criminal history background check. Employment verification will be conducted to include current/previous supervisory employment reference checks. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions. For more information, please visit http://ethics.dls.virginia.gov/.
The University of Mary Washington adheres to the principle of equal opportunity. The University does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, parental status (including pregnancy), national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit based factors in recruiting, admitting, enrolling students or hiring and promoting faculty and staff members. Complaints of discrimination should be directed to the AA/EEO officer of the University. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

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