Northern Virginia Community College
Payroll Processor
🇺🇸 Hybrid - Fairfax, VA
🕑 Full-Time
💰 $65K - $75K
💻 Finance
🗓️ August 25th, 2025
Edtech.com's Summary
Northern Virginia Community College is hiring a Payroll Processor. The role involves accurately processing high-volume payroll for approximately 3,000 employees using multiple payroll systems and ensuring compliance with payroll laws and regulations. The position requires coordinating payroll data, maintaining records, assisting management with payroll-related inquiries, and meeting strict deadlines.
Highlights
- Process payroll for multiple pay frequencies including bi-weekly, semi-monthly, and modified semi-monthly payrolls.
- Use multiple human capital management (HCM) systems such as HCM, Cardinal, and SMARTER TRACK for payroll processing and report generation.
- Maintain accurate payroll records and monitor related employee data including position control, retirement, salary, and benefits.
- Review payroll data for accuracy and ensure successful interfacing between payroll systems.
- Coordinate federal and college work study program data and respond to salary verification requests.
- Provide backup support to other payroll processors and prepare supplemental payrolls as needed.
- Assist management in applying payroll and benefit laws, policies, and regulations.
- Required qualifications include occupational experience as a payroll processor, experience with large high-volume, multi-state payrolls, knowledge of Federal, State, and Local tax regulations, proficiency in Microsoft Excel, and strong analytical and communication skills.
- Preferred experience with PeopleSoft/Oracle payroll systems and American Payroll Association (APA) certification is a plus.
- Compensation range offered: $65,000 - $75,000 annually.
Payroll Processor Full Description
Payroll Processor
Please see Special Instructions for more details.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Posting Details
Posting Summary
Working Title | Payroll Processor
Role Title | Finan Svcs Spec I
Role Code | 19031-FP
FLSA | Exempt
Pay Band | 04
Position Number | 28000468
Agency | Northern VA Community College
Division | NV280-VP Finance
Work Location | Fairfax County - 059
Hiring Range | $65,000 - $75,000
Emergency/Essential Personnel | No
EEO Category | B-Professional
Full Time or Part Time | Full Time
Does this position have telework options? -Telework options are subject to change based on business needs- | Yes
Does this position have a bilingual or multilingual skill requirement or preference? |
Work Schedule | Monday to Friday 8.30am to 5pm. There may be occasional evening and or weekends to meet strict payroll processing deadlines.
Eligible for one day telework following successful completion of probationary period and approval of supervisor.
Sensitive Position | No
Job Description | General Description:
This position will be responsible for Payroll processing for multiple pay frequencies (bi-weekly, semi-monthly, modified semi-monthly) and accurately process high-volume payroll. This position will process high-volume payroll with multiple pay frequencies using multiple human capital management (HCM) systems while meeting strict deadlines mandated by the VCCS.
Duties and Tasks: Accurately process high-volume payroll for approximately 3,000 employees using multiple payroll systems Review payroll data for accuracy before submitting to ensure all pay data successfully interfaces between payroll systems Coordinate and provide data related to the federal and college work study programs Follows standard payroll processes and guidelines; complies with various state laws and regulations Provides back-up for other Payroll Processors as needed Prepares supplemental payrolls as needed; calculates retroactive salary data as assigned; attends workshops and trainings as directed. Maintains accurate records and monitors position control, retirement, salary and benefit related data for employees; creates and maintains a database to organize, collect and retrieve data into required reporting formats; monitors record keeping procedures for accuracy Uses a variety of software applications (HCM, Cardinal, SMARTER TRACK and others) to process the payroll and run the appropriate payroll reports Plans and monitors work production timelines to meet strict deadlines in reporting regulations; prepares department correspondence as needed Assists Management in interpreting, and applying payroll and benefit laws, rules, regulations, policies and procedures; refers active and retired employees to other appropriate resources as necessary. Provides data for State and Internal auditors, and local, state, or federal agencies Responds to salary verification requests Research payroll and benefit record keeping issues including sick leave, vacation balances, and performs appropriate action as needed; provides leave, benefit and retirement information as requested
Special Assignments | May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications | KSAs: Understanding of general payroll practices and laws including benefits/deductions, garnishments, taxation, and reporting Stays current with the latest Federal, State and Local tax regulation changes High attention to detail; an aptitude for numerical calculations Ability to run reports/queries out of HCM systems Proven strong analytical and problem-solving skills Must incorporate strong Time Management skills to meet Time Sensitive windows Proficiency with Microsoft Excel and use of formulas Strong verbal and written communication skills Must possess a strong work ethic and be able to work with all different levels of employees and management and communicate to each using appropriate methods Demonstrate understanding of internal controls to remain compliant with Government regulations Ability to follow applicable laws, codes, regulations, standards, methods and practices related to payroll systems, retirement systems, and employee benefits; basic accounting principles as related to payroll processing; customer service skills, standard office practices and procedures Must be a team player and work well in a team environment Strong keyboard/typing skills
Minimum Work Experience:Occupational experience as Payroll Processor. Experience with large company, high volume, multi-state payrolls and the Federal, State and Local taxes that govern them. Experience creating reports/queries out of a high-volume payroll system.
Additional Considerations | Additional Considerations: PeopleSoft/Oracle payroll system experience Previous experience working in higher education American Payroll Association (APA) certification is a plus (but not required).
Operation of a State Vehicle | No
Supervises Employees | No
Required Travel | N/A
Role Title | Finan Svcs Spec I
Role Code | 19031-FP
FLSA | Exempt
Pay Band | 04
Position Number | 28000468
Agency | Northern VA Community College
Division | NV280-VP Finance
Work Location | Fairfax County - 059
Hiring Range | $65,000 - $75,000
Emergency/Essential Personnel | No
EEO Category | B-Professional
Full Time or Part Time | Full Time
Does this position have telework options? -Telework options are subject to change based on business needs- | Yes
Does this position have a bilingual or multilingual skill requirement or preference? |
Work Schedule | Monday to Friday 8.30am to 5pm. There may be occasional evening and or weekends to meet strict payroll processing deadlines.
Eligible for one day telework following successful completion of probationary period and approval of supervisor.
Sensitive Position | No
Job Description | General Description:
This position will be responsible for Payroll processing for multiple pay frequencies (bi-weekly, semi-monthly, modified semi-monthly) and accurately process high-volume payroll. This position will process high-volume payroll with multiple pay frequencies using multiple human capital management (HCM) systems while meeting strict deadlines mandated by the VCCS.
Duties and Tasks: Accurately process high-volume payroll for approximately 3,000 employees using multiple payroll systems Review payroll data for accuracy before submitting to ensure all pay data successfully interfaces between payroll systems Coordinate and provide data related to the federal and college work study programs Follows standard payroll processes and guidelines; complies with various state laws and regulations Provides back-up for other Payroll Processors as needed Prepares supplemental payrolls as needed; calculates retroactive salary data as assigned; attends workshops and trainings as directed. Maintains accurate records and monitors position control, retirement, salary and benefit related data for employees; creates and maintains a database to organize, collect and retrieve data into required reporting formats; monitors record keeping procedures for accuracy Uses a variety of software applications (HCM, Cardinal, SMARTER TRACK and others) to process the payroll and run the appropriate payroll reports Plans and monitors work production timelines to meet strict deadlines in reporting regulations; prepares department correspondence as needed Assists Management in interpreting, and applying payroll and benefit laws, rules, regulations, policies and procedures; refers active and retired employees to other appropriate resources as necessary. Provides data for State and Internal auditors, and local, state, or federal agencies Responds to salary verification requests Research payroll and benefit record keeping issues including sick leave, vacation balances, and performs appropriate action as needed; provides leave, benefit and retirement information as requested
Special Assignments | May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications | KSAs: Understanding of general payroll practices and laws including benefits/deductions, garnishments, taxation, and reporting Stays current with the latest Federal, State and Local tax regulation changes High attention to detail; an aptitude for numerical calculations Ability to run reports/queries out of HCM systems Proven strong analytical and problem-solving skills Must incorporate strong Time Management skills to meet Time Sensitive windows Proficiency with Microsoft Excel and use of formulas Strong verbal and written communication skills Must possess a strong work ethic and be able to work with all different levels of employees and management and communicate to each using appropriate methods Demonstrate understanding of internal controls to remain compliant with Government regulations Ability to follow applicable laws, codes, regulations, standards, methods and practices related to payroll systems, retirement systems, and employee benefits; basic accounting principles as related to payroll processing; customer service skills, standard office practices and procedures Must be a team player and work well in a team environment Strong keyboard/typing skills
Minimum Work Experience:Occupational experience as Payroll Processor. Experience with large company, high volume, multi-state payrolls and the Federal, State and Local taxes that govern them. Experience creating reports/queries out of a high-volume payroll system.
Additional Considerations | Additional Considerations: PeopleSoft/Oracle payroll system experience Previous experience working in higher education American Payroll Association (APA) certification is a plus (but not required).
Operation of a State Vehicle | No
Supervises Employees | No
Required Travel | N/A
Posting Detail Information
Posting Number | CLS_3967P
Recruitment Type | General Public - G
Number of Vacancies | 1
Position End Date (if temporary) |
Job Open Date | 08/22/2025
Job Close Date | 09/07/2025
Open Until Filled | No
Agency Website | www.nvcc.edu
Contact Name |
Email |
Phone Number |
Special Instructions to Applicants | In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information | Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA’s commitment to inclusive excellence, please visit At a Glance | Northern Virginia Community College. NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.We strive to ensure our employees have tools and development opportunities to support and promote NOVA’s mission. For more information about NOVA and its programs and services, please visit our website at www.nvcc.edu. The security of our students, faculty, and staff is very important at NOVA. Please take a moment to review NOVA’s Annual Security Reports.
Employees must reside in Virginia, Maryland or District of Columbia.
Background Check Statement Disclaimer | The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement | The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement | The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement | VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting | https://jobs.vccs.edu/postings/88182
Recruitment Type | General Public - G
Number of Vacancies | 1
Position End Date (if temporary) |
Job Open Date | 08/22/2025
Job Close Date | 09/07/2025
Open Until Filled | No
Agency Website | www.nvcc.edu
Contact Name |
Email |
Phone Number |
Special Instructions to Applicants | In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information | Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA’s commitment to inclusive excellence, please visit At a Glance | Northern Virginia Community College. NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.We strive to ensure our employees have tools and development opportunities to support and promote NOVA’s mission. For more information about NOVA and its programs and services, please visit our website at www.nvcc.edu. The security of our students, faculty, and staff is very important at NOVA. Please take a moment to review NOVA’s Annual Security Reports.
Employees must reside in Virginia, Maryland or District of Columbia.
Background Check Statement Disclaimer | The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement | The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement | The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement | VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting | https://jobs.vccs.edu/postings/88182
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * I understand that only information provided at the time of the application submission will be considered when determining my qualifications and only responses to Supplemental Questions that can be verified in my application and resume will be credited.
- Yes
- No
- * I understand that this position is not telework eligible and I will be required to attend work in-person.
- Yes
- No
- * I understand this position is located in Virginia and I will be required to reside in the DMV metro area.
- Yes
- No
- * Do you now or in the future require visa sponsorship to work in the United States?
- Yes
- No
- * Do you have occupational experience as Payroll Processor ?
- Yes
- No
- * Do you have experience with large company, high volume, multi-state payrolls and the Federal, State and Local taxes that govern them ?
- Yes
- No
- * Do you have experience creating reports/queries out of a high-volume payroll system ?
- Yes
- No
Applicant Documents
Required Documents
- Resume
Optional Documents
- Cover Letter/Letter of Application
- Other Document
- Alternative Hiring Process Letter
- (877) 340-5577
- ats@ssc.vccs.edu
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