Kentucky Community & Technical College System
PJC Foundation Financial Officer
🇺🇸 Paducah, KY
🕑 Full-Time
💰 $55K - $55K
💻 Development & Advancement
🗓️ August 22nd, 2025
Edtech.com's Summary
- Supervises business and accounting operations for the Advancement Office and PJC Foundation.
- Manages multiple funds/accounts using Abila, including reconciliations and journal entries.
- Coordinates with 10-15 college departments for payment, budget reporting, and check preparation.
- Handles accounts payable and receivable ensuring compliance and accuracy.
- Prepares annual operating budgets and financial reports for leadership and committees.
- Processes payroll for foundation employees using QuickBooks, including taxes and filings.
- Ensures tax compliance, PCI compliance, and manages insurance policies and contracts.
- Supports audit processes by providing necessary documentation for external auditors.
- Requires a Bachelor's degree and 3-4 years of relevant experience; finance or accounting background preferred.
- Technical skills required include Abila, QuickBooks, and Microsoft Office Suite proficiency.
- Salary is $55,392 annually; full benefits package including health coverage, tuition reimbursement, and retirement plans.
PJC Foundation Financial Officer Full Description
Total Rewards
- Exceptional health care, vision, dental coverage for you and your family
- Tuition reimbursement/waiver for you, your spouse, and dependents
- 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
- Vacation/Sick Time
- Work-Life Balance
- 9.5 Paid Holidays
- 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
- Employee Assistance Program
Job Summary
Supervises business/accounting functions of the Advancement Office and Paducah Junior College (PJC) Foundation. Provides assistance to the Vice President of Institutional Advancement/PJC Executive Director in managing foundation business operations and assets, including multiple donor funds and endowment accounts. Handles day-to-day financial management and accounting tasks for multiple entities, including operating budgets and investment accounts.
Job Duties:
- Fund & Account Management: Oversees multiple funds/accounts using Abila; reconciles general ledger, bank, and investment balances; performs multi-entity account reconciliations and journal entries.
- Department Coordination: Works with 10–15 college departments to manage payment vouchers, prepare checks, and provide budget detail reports.
- Accounts Payable & Receivable: Handles all incoming and outgoing payments, ensuring accuracy and compliance.
- Budgeting & Reporting: Reviews actual vs. budgeted revenue/expenses; prepares annual operating budgets for Board approval; creates financial reports for PJC leadership and committees.
- Payroll Administration: Processes monthly payroll for 3 foundation employees in QuickBooks, including taxes, retirement distributions, and quarterly/annual filings.
- Tax & Compliance: Files monthly state sales/use tax; ensures PCI compliance; maintains policies, legal documents, and accounting records.
- Insurance & Contracts: Manages insurance policies, secures event riders, tracks contract dates, and ensures all reporting/invoicing requirements are met.
- Audit & Oversight: Provides documentation for external auditors; supports annual financial review and audit.
- Other Responsibilities: Performs additional duties as assigned to support PJC Foundation operations.
Minimum Qualifications:Bachelor’s degree in required.
3-4 years experience.
Preferred Qualifications:Preferred in Finance or Accounting.
Additional Skills Requested:
- Fund & Nonprofit Accounting
- Budget Development & Analysis
- Financial Reconciliation
- Accounts Payable/Receivable Management
- Payroll Administration
- Regulatory Compliance
- Software Proficiency (Abila, QuickBooks, Microsoft Office Suite)
- Audit Preparation & Coordination
- Attention to Detail
- Analytical Thinking
- Communication Skills
- Time Management
- Interdepartmental Collaboration
- Confidentiality
- Problem-Solving
Employee Rights - Employee Polygraph Protection Act
Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.
Similar Jobs
Reunion Giving Specialist
Albert Einstein College of Medicine
🇺🇸 Bronx, NY
Chief Development Officer for Office of the VC for Research
University of North Carolina at Chapel Hill
🇺🇸 Chapel Hill, NC
Technology Support Specialist - Advancement
Missouri State University
🇺🇸 Springfield, MO
Senior Philanthropic Advisor
James Madison University
🇺🇸 Hybrid - Harrisonburg, VA
Executive Director of Development, Principal Gifts
University of North Texas
🇺🇸 Denton, TX
