Presidential & Advancement Events Coordinator

Presidential & Advancement Events Coordinator

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Please see Special Instructions for more details.

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

 Position Information 

Posting Number  | S06729P
Position Title  | Presidential & Advancement Events Coordinator
Department  | VP Development
Location  | Arlington
Position Status  | Full-time
Work Schedule  | Monday-Friday; 8:00am-5:00pm. Will require local travel and evening and weekend hours. Use of a personal vehicle for work-related local travel.
Salary  | Salary is commensurate based on qualifications and relevant experience.
Pay Basis  | Monthly
Job Summary  | The Presidential and Development Events Coordinator supports University Advancement with high-level administrative and logistical support for its programming strategy. This position provides ongoing coordination of the event intake system, data input and tracking, logistical support including purchasing and reconciliation, and customer service. The role requires exceptional attention to detail, organizational skills, and comfortability working in a highly collaborative team environment that includes periodic night and weekend event responsibilities.

Essential Duties and Responsibilities  | Manages the event intake system within University Advancement. Tracks event form submissions, details and deadlines; sets intake meetings; communicates regularly with campus colleagues regarding logistical/planning needs for events; share updates on event registrants, attendance, and other pertinent details with supervisor. Regularly update the office events calendar. Tracks registration and inputs into the CRM for several ongoing events. Ensures accurate lists to be used for event briefings, name tags, etc. Manages the RSVP communication channels, responding to inquiries about event-related items via email, phone, mail, etc. Responsible for event-related purchasing and reconciliation. Executes UTA policy and processes for purchasing, utilization of approved vendors, contracts, and other event-related details as needed. Dupports post-event evaluation process. Sets event recap meetings as needed, provides attendance reports, shares event survey results, and is a liaison to the University Advancement Data Team for annual CASE AEMS tracking. Assists with event preparation and execution, including but not limited to, site visits, event setup/takedown, organization and transport of various event materials, and general staffing needs (will include periodic nights/weekend events). Performs all other duties as assigned.

Minimum Qualifications  | Bachelor’s degree with at least (1) year of experience as a project coordinator, event planner, or related position; or a high school degree with at least three (3) years of experience in a relevant field. Excellent organizational, time management, and communication skills. Strong attention to detail. Ability to work collaboratively across campus. Proficiency with Microsoft tools (Outlook, Excel, Word, Teams) and other common office software.

Preferred Qualifications  | At least three (3) years of experience as a project coordinator, event planner, or related field. Experience working in higher education is a plus. Comfortability with purchasing and reconciliation and operating within a budget. Familiarity with Blackbaud’s Raiser’s Edge NXT or similar CRM, and experience utilizing SmartSheet or similar tracking software. Ability to track event data and use it to help craft a narrative about event performance, follow up plans, etc.

Knowledge, Skills and Abilities  | Attention to detail and organizational skills are required. Ability to prioritize workload and meet deadlines. Strong communication and intentional about collaborating with colleagues. Comfortable working with and maintaining confidential records. Flexible and nimble in a constantly evolving event tracking/execution landscape. Ability to complete all physical tasks as needed.

Other Requirements  |
Workplace and Eligibility Conditions  | Climbing stairs, lifting, and moving.
Benefits Eligible  | Yes
Benefits at UTA  | We are proud to offer a comprehensive benefits package to all our employees at the University.
https://www.uta.edu/hr/employee-benefits

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php
CBC Requirement  | It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA-48. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks.

EEO Statement  | It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

University Information  | The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times’ “Best for Vets: Colleges” and is the top university in North Texas for its graduates’ salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 – including leaders at many of the 24 Fortune 500 companies headquartered in North Texas – UTA contributes an estimated $29 billion annually to the Texas economy.

UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university’s strategic growth and commitment to serving the broader community. Furthermore, UTA has launched the RISE 100 initiative, aiming to recruit 100 new tenure-system faculty to strengthen its research enterprise and leadership in key academic areas. Learn more at https://www.uta.edu/administration/president/strategic-plan/rise100.

This is an exciting time to join UTA and contribute to its bold vision for the future.
ADA Accommodations  | The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu.

 Posting Detail Information 

Number of Vacancies  | 1
Open Until Filled  |
Minimum Number of References Required  | 3
Maximum Number of References Accepted  | 3
Special Instructions to Applicants  | Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Requirement Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply

OFFICE OF TALENT, CULTURE AND ENGAGEMENT
J.D. Wetsel Service Center
1225 W. Mitchell Road
Arlington, TX 76019