Edtech.com's Summary

University of Texas at Austin is hiring a Program Administrator - Head of Plan II Admissions to run recruitment and admissions for the Plan II Honors Program in the College of Liberal Arts. The role covers information sessions, admissions database management, scholarship management, and communication with prospective students and their families. The administrator also hires and supervises the team of student readers and fellows who help evaluate applications.

Highlights

Manage roughly 2,500 freshman applications each year, from electronic download and processing through communication with applicants and the handoff to Plan II advisors for orientation.
Maintain and update all Plan II admissions and student databases, including the annual clean-up and transfer of admissions databases.
Prepare admissions brochures and print materials, present admissions information sessions, and coordinate yield receptions and other admitted-student events.
Train and supervise the admissions readers and evaluators who review applications, and coordinate the Honors Admissions Group between honors programs and UT Admissions.
Coordinate Plan II freshman and continuing scholarship nominations and applications, manage the online continuing scholarship process, and work with the financial aid office, the Vice-Provost, and Texas Exes representatives on scholarship allocations.
Arrange campus visits for about 350 prospective students and parents each year, and conduct school visits and attend college fairs and UT recruitment programs.
Support first-year programming with the Student Program Coordinator, including Convocation, out-of-state student events, first-generation student outreach, and peer mentor logistics.
Bachelor's degree and five years of experience at a college or university in admissions, recruitment, scholarship management, or a related area, with experience interacting with high-level visitors and exercising discretion.
Preferred: a master's degree, more than five years of experience, experience with an honors student population, and experience with Slate CRM and UT Austin systems.
Full-time, 40 hours per week, with extended hours during peak periods and a salary of $83,000 or more depending on qualifications.

Program Administrator - Head of Plan II Admissions Full Description

Job Posting Title:

Program Administrator - Head of Plan II Admissions

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Hiring Department:

Plan II Honors Program

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

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FLSA Status:

Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

What benefits do I receive with UT? The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards.

For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/.

Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit:

https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/.

For more information on college staff professional development, please visit: https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund.

Purpose

The Program Administrator - Head of Plan II Admissions is responsible for recruitment and admissions for the Plan II Honors program, including information session coordination, admissions software and database management, scholarship management, and communication with prospective students.

Responsibilities

Database and File Management: Manage approximately 2500 freshman applications annually including electronic download, admissions mailing, filing, processing, communication and transition to Plan II advisors for orientation. Assist advising team in orientation planning and preparation. Maintain, organize, administer and update all Plan II databases. Manage annual clean-up of student and admissions databases and transfer of admissions databases.

Manage Admissions: Prepare admissions print materials/brochures. Present admissions info sessions. Coordinate admission yield receptions and other events. Participate on panels for multiple UT Admissions events and colloquia. Manage application evaluations - train and supervise admissions readers/evaluators. Coordinate Honors Admissions Group - communication and planning between honors programs and UT Admissions. Coordinate/Support with Student Program Coordinator on First Year Programming (Convocation, TC 125K, Out of State student events, First Generation Student outreach, and Peer mentor logistical support, as needed.)

Oversight of Scholarship Management, Assignment and Records: Coordinate Plan II freshman, continuing, UEPS, and NRTE scholarship nominations and applications. Manage on-line Continuing Scholarship applications. Update scholarship web information and handle applications, emails and calls. Coordinate Plan II scholarship allocations with OSFS, Vice-Provost and Texas Exes representatives, as well as Plan II staff. Serve as backup for DEFINE and FRMS approval.

Recruiting: Coordinate campus visits for prospective students, approximately 350 prospective student visitors and parents each year. Conduct school visits and attend college fairs, as well as UT recruitment programs. Communicate with applicants/parents, with high school guidance/college counselors, with other college admissions counselors and honors program staff and faculty and other education professionals.

Supervision: Hire, train and supervise a team of admissions readers, Student Admissions Fellows, and multiple student volunteers.

Other related functions as assigned.

Required Qualifications

Bachelor’s degree
Five years working for a college or university in admissions, recruitment, scholarship management, or related areas.
Excellent verbal, written, and interpersonal communication skills.
Experience interacting with high level visitors, exercising discretion
Excellent problem solving and constituent relations skills
Strong attention to detail

Preferred Qualifications

Master's degree from an accredited college or university.
More than five years of experience in admissions, recruitment, or scholarship management.
Experience working with an honors student population.
Experience with Slate CRM and UT Austin systems

The ideal candidate will be a dedicated and enthusiastic self-starter, responds well to feedback, works well during busy periods while juggling competing priorities, effective at prioritizing tasks and initiatives, and demonstrates a commitment to collaborative and cooperative teamwork and a willingness to go the extra mile.

Salary Range

$83,000+ depending on qualifications

Working Conditions

Typical office environment
Extended work hours may be required during peak periods

Required Materials

Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications.

Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

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Program Administrator - Head of Plan II Admissions

Edtech.com's Summary

Program Administrator - Head of Plan II Admissions Full Description

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