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edtech.com
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Rutgers University

Program Assistant (Division), Multiple Vacancies

🇺🇸 New Brunswick, NJ

🕑 Full-Time

💰 $59K - $83K

💻 Other

🗓️ December 29th, 2025

Edtech.com's Summary

Rutgers University is hiring a Program Assistant for the Robert Wood Johnson Medical School division. The role involves providing administrative and program support, ensuring timely completion and efficient flow of documentation for both administrative and clinical functions required by physicians and faculty, and coordinating all aspects of speaker visits including travel and accommodations.

Highlights
  • Assist with day-to-day office responsibilities for assigned divisions.
  • Provide administrative support including correspondence, travel arrangements, and check requests.
  • Update credential requests, reapplication appointments, and purchasing requests.
  • Document and process vacation/conference requests, clinic closures, and physician coverage.
  • Process applications, reports, and grants related to speakers.
  • Coordinate all logistics for speakers’ visits, including program dates, travel, transportation, and hotel accommodations.
  • Proficiency required in Microsoft Word, Excel, PowerPoint, Visio, and Access Database.
  • Minimum qualifications include a Bachelor’s Degree in a relevant field plus two years of related administrative or program support experience; equivalent education/experience may be substituted.
  • Salary range from $58,953 to $83,479 annually, with final offer based on qualifications and available funding.
  • Position is full-time, exempt, with a 37.5-hour workweek and requires a fully on-site work arrangement.

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