Edtech.com's Summary

St. Louis Community College is hiring a Program Assistant, TRIO Student Support Services to provide clerical, administrative, and project support for the campus TRIO department. The role manages student files, Blumen data entry, and front desk operations while helping students navigate TRIO eligibility, orientation, and intake. It also handles budget tracking, event logistics, and training for student workers.

Highlights

Enters and maintains student data in Blumen and compiles reports for grant compliance
Facilitates TRIO orientations and guides students through eligibility and intake
Tracks departmental expenditures, requisitions, and budget reconciliation
Manages office supply orders, inventory, and delivery tracking in Banner
Updates office manuals, handbooks, forms, and flyers
Prepares bi-weekly timesheets for classified, part-time, and student workers
Books rooms, transportation, lodging, and meals for TRIO events
Serves as the first point of contact for students, district staff, and community partners
Develops and leads training for student workers and TRIO staff
Requires a high school diploma and three years of related work experience; an associate degree is preferred
Pays $17.50 per hour
Involves flexibility for some evening and weekend hours, plus occasional travel to partner schools

Program Assistant, TRIO Student Support Services Full Description

Position Summary

The TRIO Program Assistant is responsible for providing clerical, administrative, and project support to the TRIO department. They maintain a current knowledge of appropriate TRIO policies, processes, and procedures to assure efficiency and integrity of the office. They maintain student files as well as records of student and program services. The Program Assistant also manages Blumen data entry, oversees front desk operations, tracks data, submits requisitions, tracks expenditures, schedules appointments, orders supplies and equipment, processes the mail, answers the phone, compiles information for reports, and provides information about TRIO student programs and events.

Primary Duties Performed

Enter data into Blumen, create and maintain student files. Compile information for reports and maintain accurate record of student contacts and program services, A21s and other documents necessary for grant compliance.
Facilitate TRIO orientations. Answer questions about TRIO eligibility and help students navigate the application, orientation and intake process.
Review and track all expenditures related to the department's budget, submit and track requisitions and purchases, assist with budget reconciliation.
Provide department support through product ordering. Manage office supply orders in Banner and track delivery of orders. Manage storage and inventory of all items.
Manage the development and updating of all office manuals, handbooks, forms, and flyers.
Prepare bi-weekly Classified, part-time and Student Workers timesheets for manager's approval.
Books rooms, transportation, lodging, and orders meals for TRIO events.
Serve as first contact with students, district, and community partners, maintains office coverage, schedules appointments, and manages office email account.
Develops and facilitates trainings for student workers and TRIO staff.
Works with manager, and lab supervisor to oversee workflow of student workers.
Assists in the coordination, and completion of special projects as requested.
Attend staff and division meetings and training.
Perform all duties and maintain all standards in accordance with college policies, procedures, and TRIO grant regulations.
Perform other duties as assigned.

Qualifications/Experience

High School Diploma required.
At least three (3) years of work experience including experience working with programs similar to TRIO.
Must be flexible in work hours to include some evening and weekends.
Associate's Degree preferred.

Working Conditions

Flexible hours
Shared, interactive learning environment.
Some travel to partner schools is required.

Physical Requirements

Some physical lifting, bending, pulling, standing on stepstools, walking throughout the campus will be required.

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Program Assistant, TRIO Student Support Services

Edtech.com's Summary

Program Assistant, TRIO Student Support Services Full Description

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