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George Washington University
Program Associate, OGA
🇺🇸
Washington, District Of Columbia
🕑
Full-Time
💰
TBD
💻
Administrator
🗓️
September 16th, 2026
Edtech.com's Summary
George Washington University is hiring a Program Associate, OGA to support the Office of Graduate and Postdoctoral Affairs in advancing graduate and postdoctoral programs. The role organizes academic and social events, serves as a point of contact for graduate students, and helps coordinate communication across GW's schools and colleges.
Highlights
- Organizes and coordinates orientations, workshops, and conferences, including venue bookings, catering, and speaker travel logistics.
- Serves as a point of contact for graduate students on university resources, policies, deadlines, and academic processes.
- Prepares and distributes informational materials such as brochures, handbooks, and program guidelines.
- Collaborates with faculty, graduate deans, department chairs, and administrative staff to align with institutional goals.
- Participates in committees, working groups, and strategic planning for graduate and postdoctoral affairs.
- Supports the Office of Postdoctoral Affairs and the Office of Graduate Student Assistantships and Fellowships alongside OGA.
- Will not sponsor employment visa status for this role.
Program Associate, OGA Full Description
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Program Associate, OGA
Please see Special Instructions for more details.
Employer will not sponsor for employment Visa status
Posting Details
I. JOB OVERVIEW
Job Description Summary: | The Office of Graduate and Postdoctoral Affairs (OGPA) works to advance graduate and postdoctoral programs and enhance the graduate student and postdoctoral fellow experience at George Washington University. Its mission is to provide support to students, postdoctoral fellows, staff, and faculty engaging in graduate-level work and research by establishing and facilitating communication and cooperation among GW schools and colleges that support graduate education, and by providing guidance for graduate students and postdocs to ensure academic success, professional growth, and wellness. Through these efforts, OGPA is committed to fostering a greater sense of community and connection for graduate students and postdocs by creating engaging and valuable experiences. OGPA includes the Office of Postdoctoral Affairs (OPA), the Office of Graduate Affairs (OGA), and the Office of Graduate Student Assistantships and Fellowships (OGSAF).
Key job responsibilities of the Program Associate, OGA include the following:
Organize and coordinate academic and social events such as orientations, workshops, and conferences, including managing logistics such as venue bookings, catering, and travel arrangements for guest speakers. Serve as a point of contact for graduate students, providing guidance on navigating university resources, policies, deadlines, and academic processes. Prepare and distribute informational materials, including brochures, handbooks, and program guidelines. Collaborate with faculty, graduate deans and department chairs, and administrative staff to ensure alignment with institutional goals and policies. Participate in committees, working groups, and strategic planning initiatives to improve the graduate student experience. Assist the Assistant Director with key projects by providing administrative support, including coordination of OGA programming, including but not limited to the Presidential Fellowship, GW graduate mentorship programming for faculty, graduate student research awards, and the development and implementation of new programs as they arise. Maintain and update the OGA website and manage social media accounts. Collaborate with other OGPA staff as needed to execute assigned projects. Organize content for monthly OGA newsletters to graduate students. Conduct research to inform new policy proposals. Prepare drafts of new policies and update existing policies as needed. Assist with policy-related correspondence across university departments and schools. Conduct surveys of GW schools and other universities as needed. Manage schedules for the Vice Provost, Graduate and Postdoctoral Affairs (VPGPA). Take notes for Council of Graduate Dean and other VPGPA meetings. Manage purchases and expense reports. Coordinate travel for senior department staff. Coordinate the central Electronic Thesis and Dissertation Submission process including updating web resources, assigning submissions to school coordinators, and fielding student inquiries. Perform other related duties as assigned. The omission of specific duties does not preclude the assignment of other duties that are logically related to the position.
Minimum Qualifications: | Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: |
Preferred Qualifications: | The ideal candidate will possess the following qualifications: Higher Ed Admin experience preferred Technical proficiency with PeopleAdmin, Banner, and office productivity tools such as G Suite and MS Office Experience managing professional social media accounts Experience with Project Management tools Detail-oriented and possesses significant problem-solving skills and interpersonal skills. Has the ability to manage work effectively at high peak periods and the ability to interact with all levels of administration, faculty, postdoctoral fellows, and graduate students. Has strong communication skills and the ability to work both independently and collaboratively with a team.
Hiring Range | $52,741.91 - $72,476.48
GW Staff Approach to Pay | How is pay for new employees determined at GW?
Key job responsibilities of the Program Associate, OGA include the following:
Organize and coordinate academic and social events such as orientations, workshops, and conferences, including managing logistics such as venue bookings, catering, and travel arrangements for guest speakers. Serve as a point of contact for graduate students, providing guidance on navigating university resources, policies, deadlines, and academic processes. Prepare and distribute informational materials, including brochures, handbooks, and program guidelines. Collaborate with faculty, graduate deans and department chairs, and administrative staff to ensure alignment with institutional goals and policies. Participate in committees, working groups, and strategic planning initiatives to improve the graduate student experience. Assist the Assistant Director with key projects by providing administrative support, including coordination of OGA programming, including but not limited to the Presidential Fellowship, GW graduate mentorship programming for faculty, graduate student research awards, and the development and implementation of new programs as they arise. Maintain and update the OGA website and manage social media accounts. Collaborate with other OGPA staff as needed to execute assigned projects. Organize content for monthly OGA newsletters to graduate students. Conduct research to inform new policy proposals. Prepare drafts of new policies and update existing policies as needed. Assist with policy-related correspondence across university departments and schools. Conduct surveys of GW schools and other universities as needed. Manage schedules for the Vice Provost, Graduate and Postdoctoral Affairs (VPGPA). Take notes for Council of Graduate Dean and other VPGPA meetings. Manage purchases and expense reports. Coordinate travel for senior department staff. Coordinate the central Electronic Thesis and Dissertation Submission process including updating web resources, assigning submissions to school coordinators, and fielding student inquiries. Perform other related duties as assigned. The omission of specific duties does not preclude the assignment of other duties that are logically related to the position.
Minimum Qualifications: | Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: |
Preferred Qualifications: | The ideal candidate will possess the following qualifications: Higher Ed Admin experience preferred Technical proficiency with PeopleAdmin, Banner, and office productivity tools such as G Suite and MS Office Experience managing professional social media accounts Experience with Project Management tools Detail-oriented and possesses significant problem-solving skills and interpersonal skills. Has the ability to manage work effectively at high peak periods and the ability to interact with all levels of administration, faculty, postdoctoral fellows, and graduate students. Has strong communication skills and the ability to work both independently and collaboratively with a team.
Hiring Range | $52,741.91 - $72,476.48
GW Staff Approach to Pay | How is pay for new employees determined at GW?
Healthcare Benefits
GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.
GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.
II. JOB DETAILS
Campus Location: | Foggy Bottom, Washington, D.C.
College/School/Department: | Academic Affairs
Family | Academic Affairs
Sub-Family | Program Administration
Stream | Individual Contributor
Level | Level 1
Full-Time/Part-Time: | Full-Time
Hours Per Week: | 40
Work Schedule: | Monday-Friday, 8:00am-5:00pm
Will this job require the employee to work on site? | Yes
Employee Onsite Status | Hybrid
Telework: | Yes
Required Background Check: | Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants: | Employer will not sponsor for employment Visa status
Internal Applicants Only? | No
Posting Number: | S014464
Job Open Date: | 09/14/2026
Job Close Date: |
If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until: |
Background Screening | Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement: | The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
College/School/Department: | Academic Affairs
Family | Academic Affairs
Sub-Family | Program Administration
Stream | Individual Contributor
Level | Level 1
Full-Time/Part-Time: | Full-Time
Hours Per Week: | 40
Work Schedule: | Monday-Friday, 8:00am-5:00pm
Will this job require the employee to work on site? | Yes
Employee Onsite Status | Hybrid
Telework: | Yes
Required Background Check: | Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants: | Employer will not sponsor for employment Visa status
Internal Applicants Only? | No
Posting Number: | S014464
Job Open Date: | 09/14/2026
Job Close Date: |
If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until: |
Background Screening | Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement: | The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Are you currently employed with The George Washington University?
- No
- Yes
- * For current GW employees, have you completed your Introductory Employment Period (IEP)? (As a reminder, employees in their IEP are not eligible to apply for other internal university staff and research positions until the IEP is complete.)
- Yes, IEP complete
- No, still in IEP
- N/a - not a current GW employee
- * What is your salary range expectation?
(Open Ended Question)
Documents needed to Apply
Required Documents
- Resume
- Cover Letter
Optional Documents
Human Resource
Management & Development
2013 H Street, NW, 3rd Floor
Washington, DC 20006
Phone: 202-994-8500
Fax: 202-994-9680
Email: [email protected]
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