Program Manager @ University of the Pacific

Edtech.com's Summary

University of the Pacific is hiring a Program Manager for the Master of Science in Athletic Training (MSAT) Program. The Program Manager oversees operations, administration, accreditation support, budget processes, and assists with recruitment, hiring, orientation, and coordination of clinical education.

Highlights

Manages program operations, office administration, budget, and purchasing.
Supports accreditation processes and maintains compliance documentation for CAATE.
Coordinates clinical education scheduling, student clinical records, and compliance tracking.
Assists with admissions, recruitment events, student registration, and graduation processes.
Conducts hiring processes for faculty, staff, and preceptors, collaborating with university departments.
Requires proficiency in MS Office, Banner, SharePoint, Outlook, Word, Excel, OneDrive, Teams, and database management.
Minimum qualification: Bachelor’s Degree and five years of senior-level administrative experience.
Preferred qualifications: Master’s Degree, experience in Athletic Training or health professions program, project and budget management skills, and strong communication abilities.
Handles sensitive information in compliance with FERPA, HIPAA, and maintains confidentiality.
Hiring range provided: $68,640 - $73,408 annually.

Program Manager Full Description

Toggle navigation

Program Manager Bookmark this Posting Print Preview | Apply for this Job

Posting Details

Position Information

Job Title	Program Manager
Union Level
Department	Athletic Training
Campus	Stockton
Posting Number	201304343P
Full or Part Time	Full Time
Number of Months	12
Work Schedule
Position End Date
Open Date
Close Date
Open Until Filled	Yes
Special Instructions to Applicants
Sponsorship	N/A

Position Summary Information

Primary Purpose	The Program Manager reports to the Program Director of the Master of Science in Athletic Training (MSAT) Program. The position is responsible for the oversight and management of operations, administration, accreditation support, and budget processes for the MSAT program. The position further supports the Program Director and Coordinator of Clinical Education (CCE) with recruitment, hiring, orientation of new faculty and staff, new students, and coordination of clinical education operations.
Essential Functions	Program Operations and Administration Independently and/or in coordination with the Program Director, manages the operations and has overall responsibility for office management for the MSAT program. Oversees program projects, budget administration, purchasing, inventory, and execution of assigned initiatives. Completes queries, reconciliation, transfers, and budget reports as directed by the Program Director and assists the School of Health Sciences Business Manager in reconciling and tracking budgets/grants and troubleshooting/resolving budget inquiries. Edits accreditation reports, program manuals, student handbooks, clinical education documents, and other departmental materials with professional quality. Develops communications materials for the program, such as flyers, brochures, video content, and website updates. Accreditation and Compliance (CAATE) Maintains and oversees the currency and accuracy of departmental policies and procedures manuals, university and graduate school catalogs, student handbooks, departmental forms, and accreditation documents. Maintains departmental operational, administrative, academic, and clinical archives, developing and implementing processes for tracking, storing, and retrieving data related to program operations, faculty, staff, students, and alumni, ensuring security and privacy in compliance with FERPA and HIPAA. In coordination with the Program Director, maintains documentation and provides data for program reports and assists with completion of annual CAATE reports. Provides high-level support during accreditation reviews and site visits. Clinical Education Management Creates and/or supervises the creation and maintenance of schedules for classes, labs, clinical experiences, academic calendars, and events based on instructions and guidelines provided by the Program Director and CCE. Manages program assessment and oversees the management of student clinical records, including clinical hours, patient encounter portfolios, and progression documentation. Organizes and schedules program meetings, events, accreditation visits, advisory board meetings, and hosts guests for the department. Works with the CCE to support clinical site evaluation, preceptor communication, and student assignments to athletic training clinical experiences and supplemental clinical experiences. Tracks student compliance with immunizations, background checks, CPR/ECC certification, FERPA/HIPAA training, bloodborne pathogen training, and other required documentation. Admissions, Recruitment, and Student Support Works with Graduate Admissions, Registrar, Graduate School, and departmental admissions committee to develop and manage program admissions as directed by the Program Director. Manages and/or oversees student registration, graduation, and pre-certification processes. Assists with a robust admissions plan, including information sessions, tours, applicant engagement events, and developing and coordinating recruitment opportunities and processes. Serves as liaison with student services and faculty support offices, linking students and faculty to appropriate staff and administrators. Faculty, Staff, and Preceptor Support Conducts and oversees the hiring processes for faculty, staff, and preceptors in compliance with human resources policies. Works with University Advancement, Alumni Relations, Sponsored Projects, and other University departments to plan, implement, and manage initiatives and processes for the MSAT program. Professional Communication and Problem Solving Uses advanced skills in Outlook, Word, Excel, Banner, OneDrive, Teams, and SharePoint, combined with experience in database management and internet research skills. Handles multiple project assignments and works effectively to meet deadlines. Resolves routine and complex problems with minimal consultation; handles multiple assignments and prioritizes in a constantly changing work environment. Performs other duties as assigned. University of the Pacific recognizes that diversity, equity, and inclusion are foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrate awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc., impede or propel students, faculty, and staff.
Minimum Qualifications	Bachelor’s Degree. Five (5) years of experience providing senior-level administrative and professional program support.
Preferred Qualifications	Master’s Degree. One (1) year of experience as the primary or lead administrative and professional program or business support. Experience working in an Athletic Training Program or similar health professions program. Experience conducting outreach with high-level external stakeholders. Proficiency in MS Office, Banner, SharePoint, and HR systems. Demonstrated expertise in oral and written communication skills. Professionalism and high-level interpersonal skills that demonstrate effective, clear, and culturally sensitive communication. Experience with managing projects and budgets. Capacity to exercise diplomacy and deal effectively with people in a variety of circumstances in a calm, professional manner. Ability to multitask, utilize resources, and establish priorities in a fast-paced, demanding environment and adapt to emerging technology. Ability to assume responsibility and work effectively with minimum supervision. Ability to maintain strict confidentiality. Experience and sensitivity in working with people of diverse backgrounds and cultures. Demonstrated experience in advancing social justice, equity, and inclusion in a university setting. Ability to engage and integrate culturally responsive practices and knowledge in their work.
Physical Requirements	The physical demands described here are representative but not definitive of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is primarily performed in a standard office environment with the use of a computer and phone. Requires extended periods of sitting, repetitive hand/wrist motion while using the computer keyboard and phone. Frequent standing, walking, and climbing stairs. Occasional bending, stooping, reaching, and lifting up to 25 pounds.
Hiring Range	$68,640 - $73,408 We consider factors such as, but not limited to, scope and responsibilities of the position, candidate’s qualifications, internal equity, as well as market and organizational considerations when extending an offer.
Background Check Statement
Anti-Discrimination/EEO Policy Statement

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* Do you have a Bachelor's degree?
- Yes
- No
* Do you have five (5) years of experience providing senior level administrative and professional program support?
- Yes
- No
* Pacific participates in federal healthcare programs. As such, a required part of the hiring process is to verify that potential employees have not been excluded from participating in federal programs for mandatory exclusions (including for fraud, controlled substances crimes, patient abuse or neglect, or other program-related crimes) or for other permissive exclusions by the Office of Inspector General. A "Yes" response would be considered disqualifying. Please answer the following question accordingly:

Are you currently excluded from participation in federal programs (including Medicare, Medicaid, or any other federal healthcare program)?
- Yes
- No
* Pacific participates in federal healthcare programs. As such, a required part of the hiring process is to verify that potential employees have not been excluded from participating in federal programs for mandatory exclusions (including for fraud, controlled substances crimes, patient abuse or neglect, or other program-related crimes) or for other permissive exclusions by the Office of Inspector General. A "Yes" response would be considered disqualifying. Please answer the following question accordingly:

Have you received notice that you are under review for possible exclusion from any federal programs (including Medicare, Medicaid, or any other federal healthcare program)?
- Yes
- No
* Pacific participates in federal healthcare programs. As such, a required part of the hiring process is to verify that potential employees have not been excluded from participating in federal programs for mandatory exclusions (including for fraud, controlled substances crimes, patient abuse or neglect, or other program-related crimes) or for other permissive exclusions by the Office of Inspector General. A "Yes" response would be considered disqualifying. Please answer the following question accordingly: Are you currently excluded from participation in federal programs (including Medicare, Medicaid, or any other federal healthcare program)?
- Yes
- No

Applicant Documents

Required Documents

Resume
Cover Letter/Letter of Application

Optional Documents

Other Document
Other Document 2
Other Document 3

University of the Pacific / 3601 Pacific Ave, Stockton, CA 95211
[email protected] [email protected] / 209.946.2124

To ensure the security of your data, you will be logged out due to inactivity in 3 minutes at
.

Any data not saved will be lost.

Click 'OK' to keep your session active.

Original Job Description

Toggle navigation

Program Manager Bookmark this Posting Print Preview | Apply for this Job

Posting Details

Position Information

Job Title	Program Manager
Union Level
Department	Athletic Training
Campus	Stockton
Posting Number	201304343P
Full or Part Time	Full Time
Number of Months	12
Work Schedule
Position End Date
Open Date
Close Date
Open Until Filled	Yes
Special Instructions to Applicants
Sponsorship	N/A

Position Summary Information

Primary Purpose	The Program Manager reports to the Program Director of the Master of Science in Athletic Training (MSAT) Program. The position is responsible for the oversight and management of operations, administration, accreditation support, and budget processes for the MSAT program. The position further supports the Program Director and Coordinator of Clinical Education (CCE) with recruitment, hiring, orientation of new faculty and staff, new students, and coordination of clinical education operations.
Essential Functions	Program Operations and Administration Independently and/or in coordination with the Program Director, manages the operations and has overall responsibility for office management for the MSAT program. Oversees program projects, budget administration, purchasing, inventory, and execution of assigned initiatives. Completes queries, reconciliation, transfers, and budget reports as directed by the Program Director and assists the School of Health Sciences Business Manager in reconciling and tracking budgets/grants and troubleshooting/resolving budget inquiries. Edits accreditation reports, program manuals, student handbooks, clinical education documents, and other departmental materials with professional quality. Develops communications materials for the program, such as flyers, brochures, video content, and website updates. Accreditation and Compliance (CAATE) Maintains and oversees the currency and accuracy of departmental policies and procedures manuals, university and graduate school catalogs, student handbooks, departmental forms, and accreditation documents. Maintains departmental operational, administrative, academic, and clinical archives, developing and implementing processes for tracking, storing, and retrieving data related to program operations, faculty, staff, students, and alumni, ensuring security and privacy in compliance with FERPA and HIPAA. In coordination with the Program Director, maintains documentation and provides data for program reports and assists with completion of annual CAATE reports. Provides high-level support during accreditation reviews and site visits. Clinical Education Management Creates and/or supervises the creation and maintenance of schedules for classes, labs, clinical experiences, academic calendars, and events based on instructions and guidelines provided by the Program Director and CCE. Manages program assessment and oversees the management of student clinical records, including clinical hours, patient encounter portfolios, and progression documentation. Organizes and schedules program meetings, events, accreditation visits, advisory board meetings, and hosts guests for the department. Works with the CCE to support clinical site evaluation, preceptor communication, and student assignments to athletic training clinical experiences and supplemental clinical experiences. Tracks student compliance with immunizations, background checks, CPR/ECC certification, FERPA/HIPAA training, bloodborne pathogen training, and other required documentation. Admissions, Recruitment, and Student Support Works with Graduate Admissions, Registrar, Graduate School, and departmental admissions committee to develop and manage program admissions as directed by the Program Director. Manages and/or oversees student registration, graduation, and pre-certification processes. Assists with a robust admissions plan, including information sessions, tours, applicant engagement events, and developing and coordinating recruitment opportunities and processes. Serves as liaison with student services and faculty support offices, linking students and faculty to appropriate staff and administrators. Faculty, Staff, and Preceptor Support Conducts and oversees the hiring processes for faculty, staff, and preceptors in compliance with human resources policies. Works with University Advancement, Alumni Relations, Sponsored Projects, and other University departments to plan, implement, and manage initiatives and processes for the MSAT program. Professional Communication and Problem Solving Uses advanced skills in Outlook, Word, Excel, Banner, OneDrive, Teams, and SharePoint, combined with experience in database management and internet research skills. Handles multiple project assignments and works effectively to meet deadlines. Resolves routine and complex problems with minimal consultation; handles multiple assignments and prioritizes in a constantly changing work environment. Performs other duties as assigned. University of the Pacific recognizes that diversity, equity, and inclusion are foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrate awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc., impede or propel students, faculty, and staff.
Minimum Qualifications	Bachelor’s Degree. Five (5) years of experience providing senior-level administrative and professional program support.
Preferred Qualifications	Master’s Degree. One (1) year of experience as the primary or lead administrative and professional program or business support. Experience working in an Athletic Training Program or similar health professions program. Experience conducting outreach with high-level external stakeholders. Proficiency in MS Office, Banner, SharePoint, and HR systems. Demonstrated expertise in oral and written communication skills. Professionalism and high-level interpersonal skills that demonstrate effective, clear, and culturally sensitive communication. Experience with managing projects and budgets. Capacity to exercise diplomacy and deal effectively with people in a variety of circumstances in a calm, professional manner. Ability to multitask, utilize resources, and establish priorities in a fast-paced, demanding environment and adapt to emerging technology. Ability to assume responsibility and work effectively with minimum supervision. Ability to maintain strict confidentiality. Experience and sensitivity in working with people of diverse backgrounds and cultures. Demonstrated experience in advancing social justice, equity, and inclusion in a university setting. Ability to engage and integrate culturally responsive practices and knowledge in their work.
Physical Requirements	The physical demands described here are representative but not definitive of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is primarily performed in a standard office environment with the use of a computer and phone. Requires extended periods of sitting, repetitive hand/wrist motion while using the computer keyboard and phone. Frequent standing, walking, and climbing stairs. Occasional bending, stooping, reaching, and lifting up to 25 pounds.
Hiring Range	$68,640 - $73,408 We consider factors such as, but not limited to, scope and responsibilities of the position, candidate’s qualifications, internal equity, as well as market and organizational considerations when extending an offer.
Background Check Statement
Anti-Discrimination/EEO Policy Statement

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* Do you have a Bachelor's degree?
- Yes
- No
* Do you have five (5) years of experience providing senior level administrative and professional program support?
- Yes
- No
* Pacific participates in federal healthcare programs. As such, a required part of the hiring process is to verify that potential employees have not been excluded from participating in federal programs for mandatory exclusions (including for fraud, controlled substances crimes, patient abuse or neglect, or other program-related crimes) or for other permissive exclusions by the Office of Inspector General. A "Yes" response would be considered disqualifying. Please answer the following question accordingly:

Are you currently excluded from participation in federal programs (including Medicare, Medicaid, or any other federal healthcare program)?
- Yes
- No
* Pacific participates in federal healthcare programs. As such, a required part of the hiring process is to verify that potential employees have not been excluded from participating in federal programs for mandatory exclusions (including for fraud, controlled substances crimes, patient abuse or neglect, or other program-related crimes) or for other permissive exclusions by the Office of Inspector General. A "Yes" response would be considered disqualifying. Please answer the following question accordingly:

Have you received notice that you are under review for possible exclusion from any federal programs (including Medicare, Medicaid, or any other federal healthcare program)?
- Yes
- No
* Pacific participates in federal healthcare programs. As such, a required part of the hiring process is to verify that potential employees have not been excluded from participating in federal programs for mandatory exclusions (including for fraud, controlled substances crimes, patient abuse or neglect, or other program-related crimes) or for other permissive exclusions by the Office of Inspector General. A "Yes" response would be considered disqualifying. Please answer the following question accordingly: Are you currently excluded from participation in federal programs (including Medicare, Medicaid, or any other federal healthcare program)?
- Yes
- No

Applicant Documents

Required Documents

Resume
Cover Letter/Letter of Application

Optional Documents

Other Document
Other Document 2
Other Document 3

University of the Pacific / 3601 Pacific Ave, Stockton, CA 95211
human_resources@pacific.edu human_resources@pacific.edu / 209.946.2124

To ensure the security of your data, you will be logged out due to inactivity in 3 minutes at
.

Any data not saved will be lost.

Click 'OK' to keep your session active.

Let me find your next job.

Thanks - you're signed up.

Program Manager

Edtech.com's Summary

Program Manager Full Description

Program Manager

Program Manager, GLRC STREAM

Technical Project Managers

UA Online Program Manager - 529727

Tribal TAB Program Manager