Texas State University
Program Specialist - Scholarships
🇺🇸
Hybrid - San Marcos, TX
🕑
Full-Time
💰
$3,500
per Month
💻
Financial Aid
🗓️
March 16th, 2026
Edtech.com's Summary
Texas State University is hiring a Program Specialist - Scholarships. The role involves awarding scholarships, managing scholarship programs including writing procedures, exercising professional judgment on special circumstances, and ensuring compliance with federal, state, institutional, and donor regulations. The specialist will also support other awarding departments, focus on donor and endowment compliance, and facilitate financial aid and scholarship operations.
Highlights
- Manage and award scholarships, handle specific scholarship programs, and maintain procedural documentation.
- Exercise professional judgment in financial aid decisions and review special circumstances.
- Ensure compliance with all federal, state, institutional, and donor requirements related to scholarships.
- Assist other departments with scholarship awarding and donor/endowment compliance.
- Collaborate with University Advancement for donor relations and stewardship.
- Manage assigned scholarship endowments, process award requests, and ensure timely financial support.
- Train staff on scholarship management systems and serve as liaison with faculty and staff.
- Required qualifications include a High School Diploma, strong writing and communication skills, attention to detail, and proficiency in Excel.
- Preferred qualifications include a Bachelor's degree, interpersonal and customer service skills, financial literacy or coaching experience, program/project management skills, and scholarship experience.
- Monthly salary is $3,500, with flexible work schedules and occasional travel beyond standard business hours.
Program Specialist - Scholarships Full Description
Program Specialist - Scholarships
Please see Special Instructions for more details.
Additional Information
- Occasional overnight travel, and work beyond normal 8-5 business hours may be required.
- Flexible schedules available, including part-time remote or four-day work weeks.
Posting Information
Posting Information
Posting Number | 2026388
Posting/Functional Title | Program Specialist - Scholarships
University Pay Plan Title | Financial Aid & Scholarships Prgm Spec
Location | San Marcos
Department | Office of Financial Aid and Scholarships
Recruitment Type | Open Recruiting
Job Type | Full-Time
Funding Source | Permanent
Monthly Salary | $3,500.00
Job Category | Non-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position. | High School Diploma Excellent Writing Skills Effective Communication Skills Attention to Detail Knowledge and Experience with Excel
Preferred Qualifications | Preferred Qualifications Bachelor’s Degree Interpersonal Skills Excellent Customer Service Skills Financial Literacy Education or Financial Coaching Experience Excellent Teamwork Skills Excellent Organizational Skills Excellent Program/Project Management Skills Excellent Analytical Skills Excellent Problem-Solving Skills Effective Research Skills Financial Aid and Scholarships Experience Demonstrated Initiative Highly Motivated Ability to Work Under Pressure Ability to Work Independently Analytical Experience Adaptability Donor Compliance Problem-Solving Experience
Job Description | Financial Aid and Scholarships at Texas State University seeks a financial aid professional to work on the office’s Scholarship team.
Reporting to the Supervisor of Financial Aid and Scholarships, the Program Specialist within the scholarship team is responsible for awarding scholarships, managing specific scholarship programs (including writing and maintaining procedures), exercising professional judgment relative to special circumstances, and adhering to all federal, state, institutional and donor compliance requirements. In addition, this position will not only manage assigned scholarship programs but also assist other awarding departments with special emphasis on donors and endowment compliance.
Job Duties
The Program Specialist will work to ensure the effective management of federal, state and institutional financial aid and scholarship programs, determine student eligibility by reviewing exception lists, award students according to university packaging parameters, and exercise professional judgment regarding financial and other documents related to mitigating circumstances. This position is also tasked with keeping abreast of all pertinent federal and state financial aid regulations and making recommendations to ensure effective, efficient, and compliant team operations. In addition, ensure that all student applicants are treated fairly and equitably in the scholarship awarding process.
The Program Specialist will assist with the awarding and managing of a variety of scholarship programs. Specifically, this position will manage assigned endowments and scholarship accounts and is responsible for selecting the scholars and assuring all financial matters are attended to in a timely manner (e.g., processing all award requests for allowable expenses, recalculating aid packages, ensuring endowment compliance, etc.). The Program Specialist will support other awarding departments and colleges and assist in managing their endowments as needed while adhering to donor criteria and restrictions and verifying that students receive timely financial support. Additionally, the Program Specialist will assist in training efforts of the scholarship management system to support the success of other awarding departments and colleges, collaborate with University Advancement to support stewardship and donor relations and effective endowment management. The Program Specialist will serve as a primary liaison with applicable faculty/staff and provide updates and complete financial reports and metrics as required and coordinating administrative activities and processing all scholarship awarding requests to ensure that documentation and information flow in a systematic and timely fashion within the financial aid and scholarship management systems.
Additional Information to Applicants | Additional Information Occasional overnight travel, and work beyond normal 8-5 business hours may be required. Flexible schedules available, including part-time remote or four-day work weeks.
Job Open Date | 03/12/2026
Job Close Date (posting closes at midnight) | 03/23/2026
Open Until Filled | No
Normal Work Days | Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start | 8:00AM
Normal Work Hours End | 5:00PM
Posting Notices |
Legal and Required Notices | Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.
Why Choose Texas State University? | Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:
Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks. Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.
At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html
Quick Link | https://jobs.hr.txstate.edu/postings/56313
Posting/Functional Title | Program Specialist - Scholarships
University Pay Plan Title | Financial Aid & Scholarships Prgm Spec
Location | San Marcos
Department | Office of Financial Aid and Scholarships
Recruitment Type | Open Recruiting
Job Type | Full-Time
Funding Source | Permanent
Monthly Salary | $3,500.00
Job Category | Non-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position. | High School Diploma Excellent Writing Skills Effective Communication Skills Attention to Detail Knowledge and Experience with Excel
Preferred Qualifications | Preferred Qualifications Bachelor’s Degree Interpersonal Skills Excellent Customer Service Skills Financial Literacy Education or Financial Coaching Experience Excellent Teamwork Skills Excellent Organizational Skills Excellent Program/Project Management Skills Excellent Analytical Skills Excellent Problem-Solving Skills Effective Research Skills Financial Aid and Scholarships Experience Demonstrated Initiative Highly Motivated Ability to Work Under Pressure Ability to Work Independently Analytical Experience Adaptability Donor Compliance Problem-Solving Experience
Job Description | Financial Aid and Scholarships at Texas State University seeks a financial aid professional to work on the office’s Scholarship team.
Reporting to the Supervisor of Financial Aid and Scholarships, the Program Specialist within the scholarship team is responsible for awarding scholarships, managing specific scholarship programs (including writing and maintaining procedures), exercising professional judgment relative to special circumstances, and adhering to all federal, state, institutional and donor compliance requirements. In addition, this position will not only manage assigned scholarship programs but also assist other awarding departments with special emphasis on donors and endowment compliance.
Job Duties
The Program Specialist will work to ensure the effective management of federal, state and institutional financial aid and scholarship programs, determine student eligibility by reviewing exception lists, award students according to university packaging parameters, and exercise professional judgment regarding financial and other documents related to mitigating circumstances. This position is also tasked with keeping abreast of all pertinent federal and state financial aid regulations and making recommendations to ensure effective, efficient, and compliant team operations. In addition, ensure that all student applicants are treated fairly and equitably in the scholarship awarding process.
The Program Specialist will assist with the awarding and managing of a variety of scholarship programs. Specifically, this position will manage assigned endowments and scholarship accounts and is responsible for selecting the scholars and assuring all financial matters are attended to in a timely manner (e.g., processing all award requests for allowable expenses, recalculating aid packages, ensuring endowment compliance, etc.). The Program Specialist will support other awarding departments and colleges and assist in managing their endowments as needed while adhering to donor criteria and restrictions and verifying that students receive timely financial support. Additionally, the Program Specialist will assist in training efforts of the scholarship management system to support the success of other awarding departments and colleges, collaborate with University Advancement to support stewardship and donor relations and effective endowment management. The Program Specialist will serve as a primary liaison with applicable faculty/staff and provide updates and complete financial reports and metrics as required and coordinating administrative activities and processing all scholarship awarding requests to ensure that documentation and information flow in a systematic and timely fashion within the financial aid and scholarship management systems.
Additional Information to Applicants | Additional Information Occasional overnight travel, and work beyond normal 8-5 business hours may be required. Flexible schedules available, including part-time remote or four-day work weeks.
Job Open Date | 03/12/2026
Job Close Date (posting closes at midnight) | 03/23/2026
Open Until Filled | No
Normal Work Days | Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start | 8:00AM
Normal Work Hours End | 5:00PM
Posting Notices |
Legal and Required Notices | Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.
Why Choose Texas State University? | Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:
Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks. Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.
At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html
Quick Link | https://jobs.hr.txstate.edu/postings/56313
Applicant Document
Required Documents
- Resume
- Cover Letter
- List of References
Optional Documents
- Letter of Recommendation #1
- DD 214/DD1300
- Veteran's Preference
- Licensure
- Certifications
Supplemental Questions
Required fields are indicated with an asterisk (*).
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