Chapman University
Programs Project Specialist - Temp
Edtech.com's Summary
Chapman University is hiring a Programs Project Specialist - Temp. This role manages and coordinates artist residencies, student engagement programs, and virtual content creation while providing leadership for various events and supporting public engagement through promotional activities. The Specialist works closely with university partners and community collaborators to execute in-person, streamed, and recorded performances and initiatives.
Highlights
- Coordinate logistics and event operations for performances, festivals, virtual programs, and student initiatives.
- Manage artist residencies and student engagement programs, including day-of-event leadership.
- Oversee virtual programming schedules, labor, and content capture.
- Provide management-level oversight for night and weekend rehearsals and events.
- Support public engagement through promotional communications, website content, and audience events.
- Perform administrative tasks such as budget tracking, expense reconciliation, and project status reporting.
- Required qualifications include production management experience, leadership skills, analytical thinking, contract and budgeting knowledge, and strong communication abilities.
- Intermediate computer skills in word processing, spreadsheets, presentations, email, and adaptability to new software and social media platforms.
- Desired qualifications include experience in performing arts centers or higher education, familiarity with virtual programming, public engagement, and advanced project management tools.
- Compensation is anticipated at $30.00 per hour for this temporary, full-time non-exempt position.
Programs Project Specialist - Temp Full Description
Programs Project Specialist - Temp
Please see Special Instructions for more details.
Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.
Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
Posting Details
Position Information
Position Title | Programs Project Specialist - Temp
Position Type | Temporary
Job Number | SA74324
Full or Part Time | full-time 40 hours weekly
Fair Labor Standard Act Classification | Non-Exempt
Anticipated Pay Range | $30.00
Pay Range Information | Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
Position Type | Temporary
Job Number | SA74324
Full or Part Time | full-time 40 hours weekly
Fair Labor Standard Act Classification | Non-Exempt
Anticipated Pay Range | $30.00
Pay Range Information | Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
Position Summary Information
Job Description Summary | The Programs Project Specialist supports Musco Center for the Arts’ programming, public engagement, and production activities by coordinating artists, logistics, and event operations for house-produced performances, outdoor festivals, virtual programs, and student engagement initiatives. Serving as a key liaison between Musco Center, University partners, and community collaborators, this role contributes to the creative development and execution of recorded, streamed, and in-person projects.Reporting to the Director of Artistic & Educational Programming, the Specialist helps conceptualize and manage artist residencies, student engagement activities, and virtual content creation. The position also provides leadership for select night and weekend events and contributes to public engagement efforts through promotional materials, communications, and audience/community events. Additional responsibilities include budget support, project tracking, and maintaining strong relationships across campus and within the community.This role requires a collaborative, proactive professional who thrives in a dynamic performing arts environment and is committed to fostering an equitable, inclusive, and community-centered arts experience.
The Programs Project Specialist is a temporary, non-exempt staff position.
Responsibilities | Oversee producing aspects of student engagement programs and artist residencies, including conceptualizing, planning, coordinating logistics, managing artist services, and providing day‑of‑event leadership. Manage producing aspects of virtual programming, including coordinating schedules, logistics, labor needs, and content capture for virtual offerings such as Musco Connects. Provide management‑level oversight for assigned night and weekend activities, rehearsals, and events. Support public engagement and promotional activities by helping develop communications, maintain website and publication content, and coordinate community and audience events, receptions, and parties. Provide general administrative and budget support, including meeting scheduling, status reporting, budget tracking, and expense reconciliation. Perform additional duties as assigned to support the needs of the department and Musco Center programs.
Required Qualifications | Experience in production management, producing, or front‑of‑house operations sufficient to perform the responsibilities of the role. Demonstrated leadership skills with the ability to build, engage, and collaborate effectively with diverse teams and stakeholders. Strong analytical and strategic thinking skills, including the ability to evaluate information, identify solutions, and meet deadlines. Experience developing and managing professional relationships with vendors and organizational partners. Strong time and project management abilities, including balancing multiple priorities in a dynamic environment. Working knowledge of contracts, budgeting, and accounting principles. Self‑starter with strong communication, follow‑up, and project‑completion skills. Intermediate computer skills, including word processing, spreadsheets, presentations, email, and the ability to learn new software and social media platforms. Strong oral communication skills with the ability to communicate clearly, tactfully, and professionally. Strong written communication skills, including proficiency in writing, editing, and proofreading. Excellent customer service and interpersonal skills with the ability to work effectively with a diverse range of individuals. Willingness to participate in cultural equity initiatives and support an inclusive environment. Ability to learn and apply relevant University and departmental policies and procedures.
Desired Qualifications | Experience working in a performing arts center, cultural institution, higher education environment, or similar setting. Background in producing or supporting artist residencies, student engagement programs, or community‑based arts initiatives. Familiarity with video production, recorded/streamed content, or virtual programming workflows. Experience with public engagement, marketing, social media content creation, or promotional communications. Advanced proficiency with project management tools, collaborative platforms, or scheduling systems. Demonstrated ability to build and maintain relationships with community partners, artists, faculty, students, and campus stakeholders. Understanding of cultural equity principles and experience contributing to inclusive, community‑centered arts programming. Experience coordinating events, receptions, or audience engagement activities. Higher‑level knowledge of budgeting, financial reconciliation, or vendor management processes.
Special Instructions to Applicants | Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.
Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
Minimum Number of References | 2
Maximum Number of References | 4
The Programs Project Specialist is a temporary, non-exempt staff position.
Responsibilities | Oversee producing aspects of student engagement programs and artist residencies, including conceptualizing, planning, coordinating logistics, managing artist services, and providing day‑of‑event leadership. Manage producing aspects of virtual programming, including coordinating schedules, logistics, labor needs, and content capture for virtual offerings such as Musco Connects. Provide management‑level oversight for assigned night and weekend activities, rehearsals, and events. Support public engagement and promotional activities by helping develop communications, maintain website and publication content, and coordinate community and audience events, receptions, and parties. Provide general administrative and budget support, including meeting scheduling, status reporting, budget tracking, and expense reconciliation. Perform additional duties as assigned to support the needs of the department and Musco Center programs.
Required Qualifications | Experience in production management, producing, or front‑of‑house operations sufficient to perform the responsibilities of the role. Demonstrated leadership skills with the ability to build, engage, and collaborate effectively with diverse teams and stakeholders. Strong analytical and strategic thinking skills, including the ability to evaluate information, identify solutions, and meet deadlines. Experience developing and managing professional relationships with vendors and organizational partners. Strong time and project management abilities, including balancing multiple priorities in a dynamic environment. Working knowledge of contracts, budgeting, and accounting principles. Self‑starter with strong communication, follow‑up, and project‑completion skills. Intermediate computer skills, including word processing, spreadsheets, presentations, email, and the ability to learn new software and social media platforms. Strong oral communication skills with the ability to communicate clearly, tactfully, and professionally. Strong written communication skills, including proficiency in writing, editing, and proofreading. Excellent customer service and interpersonal skills with the ability to work effectively with a diverse range of individuals. Willingness to participate in cultural equity initiatives and support an inclusive environment. Ability to learn and apply relevant University and departmental policies and procedures.
Desired Qualifications | Experience working in a performing arts center, cultural institution, higher education environment, or similar setting. Background in producing or supporting artist residencies, student engagement programs, or community‑based arts initiatives. Familiarity with video production, recorded/streamed content, or virtual programming workflows. Experience with public engagement, marketing, social media content creation, or promotional communications. Advanced proficiency with project management tools, collaborative platforms, or scheduling systems. Demonstrated ability to build and maintain relationships with community partners, artists, faculty, students, and campus stakeholders. Understanding of cultural equity principles and experience contributing to inclusive, community‑centered arts programming. Experience coordinating events, receptions, or audience engagement activities. Higher‑level knowledge of budgeting, financial reconciliation, or vendor management processes.
Special Instructions to Applicants | Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.
Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
Minimum Number of References | 2
Maximum Number of References | 4
Pre-screening Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
- Resume
- 3 References Listed on One Page
Optional Documents
- Cover Letter
- Letter of Recommendation 1
- Work Samples
- Other Document
MAIN CAMPUS
One University Drive
Orange, CA 92866
(714) 997-6815
RINKER HEALTH SCIENCE CAMPUS
9401 Jeronimo Road
Irvine, CA 92618
© 2019 CHAPMAN UNIVERSITY
One University Drive
Orange, CA 92866
(714) 997-6815
RINKER HEALTH SCIENCE CAMPUS
9401 Jeronimo Road
Irvine, CA 92618
© 2019 CHAPMAN UNIVERSITY
Contact Us
Office of Human Resources
One University Drive
Orange, California 92866
TalentServices@chapman.edu
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening, and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
Office of Human Resources
One University Drive
Orange, California 92866
TalentServices@chapman.edu
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening, and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
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