Edtech.com's Summary

Univ of Mass Lowell is hiring a Project & Contracts Coordinator - Research & Innovation. The role involves managing Research Assistant contracts, coordinating student grant fellowships, organizing faculty and student symposiums, and handling purchase-related activities for the Research & Innovation office. The coordinator will also support fiscal and administrative functions, collaborate with multiple departments, and assist senior leadership with various projects.

Highlights

Manage and process Research Assistant contracts ensuring timely payment and fund availability using Summit.
Organize Faculty and Student Symposiums, including data collection and managing presentations.
Handle processing of student grant fellowships and coordinate with Payroll, Financial Aid, and Budget offices.
Support fiscal activities such as office supply management, purchase requisitions, invoice processing, and expense reconciliation through Buyways and Concur systems.
Assist Vice Chancellor and related offices with project support and institutional data collection for federal reporting.
Required proficiency in Microsoft Word, Excel, PowerPoint, and Outlook; demonstrated problem-solving skills.
Preferably 3-5 years administrative experience in a university setting; candidates with Associate’s degree and 5-7 years experience will also be considered.
Experience with PeopleSoft and Summit systems, data analysis, record keeping, and business management preferred.
Strong communication and interpersonal skills with ability to work collaboratively across departments.
Requires discretion in handling confidential information and the ability to manage multiple tasks and resolve issues promptly.

Project & Contracts Coordinator - Research & Innovation Full Description

General Summary of Position:

The Projects & Contracts Coordinator coordinates key initiatives for the Research & Innovation office, including the processing of all Research Assistant contracts, student grant fellowships, symposiums, and purchase-related activities.

1. Manage and process Research Assistant Contracts:

Manage RA contracts for the Office of Research and Innovation (R&I)
Assurance that research funds are available by using Summit to see project dates and budget and work with Payroll, Sponsored Programs, and Provost’s offices to ensure timely payment and processing of contracts
Generation of RA tuition contribution and appropriate fund transfer
Correct all revisions when funds used for payment are changed
RA Data analysis report for Vice Chancellor, Provost, and other offices as needed, faculty reports as needed

2. Assist with Faculty and Student Symposiums and other R&I Events:

Collect data and organize information for the Faculty Symposium Awards (publications, journal articles, conference proceedings, book authorships, research expenditures, faculty awards, etc.)
Collect and organize student abstracts for student symposium
Solicit and organize faculty and student presentations (lightening talks, poster competition and student awards)
Manage software systems (Digital Measures, LibGuides) and UML/Research website
Collaborate with faculty, students, R&I, Provost’s office, and other key personnel needed to meet symposium goals

3. Manage and Process Grant Student Fellowships:

Initiate paperwork to process student fellowships based on grant’s award terms
Work with Payroll, Colleges, Financial Aid and the Budget Office to process payment and tuition/fees in a timely manner
Compile and generate data for semester review

4. Assist with the fiscal and administrative activity of the department:

Maintain office supply inventory, order office supplies and promotional materials
Assist with Buyways-related activities:
- Enter requisitions and follow up on the creation of purchase orders.
- Submit invoices and close purchase orders.
- Assist vendors with inquiries
Assist with the Year-End closing of the purchase orders
Assist with Concur-related activities:
- Reconcile transactions and expenses
- Submit request for travel requests and event/expense prior approval forms

5. Other Activities:

Supporting the Vice Chancellor and assistant to the Vice Chancellor with various office duties and other projects, as assigned
Helping faculty, staff, and students with issues that require resolution
Help with collection of institutional data for annual federal reporting (e.g. HERD, Graduate Students, etc.)

Minimum Qualifications (Required):

Education:

Bachelor’s Degree

Experience:

3 to 5 years working in an administrative capacity, preferably in a University setting.

Skills:

Must have proficiency in Word, Excel, PowerPoint and Outlook. Must be a self-motivated individual with problem solving skills.

**Will consider candidates with an Associate’s degree or equivalent education and 5-7 years of experience.

Additional Considerations:

Demonstrated experience with PeopleSoft, Summit
Experience with data analysis, record keeping and some business management
Flexibility and eagerness to learn new things
Strong communication and interpersonal skills
Must be able to work with faculty and staff from different departments
Ability to work in a team-oriented and collaborative environment
Capability to communicate professionally with a broad range of external and internal people - Ability to work on multiple, diverse tasks and to troubleshoot and solve “customer problems” in a timely manner.
Requires discretion in handling confidential information.

Special Instructions to Applicants:

Only Internal Professional (SEIU 888 Professional Union) Bargaining candidates will be considered during the first 10 business days of the posting. All other candidates will be considered after that period.

This is an SEIU 888 Professional Union position, Grade P16.

Initial review of applications will begin immediately and continue until the position is filled. However, the position may close when an adequate number of qualified applications is received.

Please include a resume and cover letter with your application. Names and contact information of three references will be required during the application process.

Original Job Description

General Summary of Position:

1. Manage and process Research Assistant Contracts:

Manage RA contracts for the Office of Research and Innovation (R&I)
Assurance that research funds are available by using Summit to see project dates and budget and work with Payroll, Sponsored Programs, and Provost’s offices to ensure timely payment and processing of contracts
Generation of RA tuition contribution and appropriate fund transfer
Correct all revisions when funds used for payment are changed
RA Data analysis report for Vice Chancellor, Provost, and other offices as needed, faculty reports as needed

2. Assist with Faculty and Student Symposiums and other R&I Events:

Collect data and organize information for the Faculty Symposium Awards (publications, journal articles, conference proceedings, book authorships, research expenditures, faculty awards, etc.)
Collect and organize student abstracts for student symposium
Solicit and organize faculty and student presentations (lightening talks, poster competition and student awards)
Manage software systems (Digital Measures, LibGuides) and UML/Research website
Collaborate with faculty, students, R&I, Provost’s office, and other key personnel needed to meet symposium goals

3. Manage and Process Grant Student Fellowships:

Initiate paperwork to process student fellowships based on grant’s award terms
Work with Payroll, Colleges, Financial Aid and the Budget Office to process payment and tuition/fees in a timely manner
Compile and generate data for semester review

4. Assist with the fiscal and administrative activity of the department:

Maintain office supply inventory, order office supplies and promotional materials
Assist with Buyways-related activities:
- Enter requisitions and follow up on the creation of purchase orders.
- Submit invoices and close purchase orders.
- Assist vendors with inquiries
Assist with the Year-End closing of the purchase orders
Assist with Concur-related activities:
- Reconcile transactions and expenses
- Submit request for travel requests and event/expense prior approval forms

5. Other Activities:

Supporting the Vice Chancellor and assistant to the Vice Chancellor with various office duties and other projects, as assigned
Helping faculty, staff, and students with issues that require resolution
Help with collection of institutional data for annual federal reporting (e.g. HERD, Graduate Students, etc.)

Minimum Qualifications (Required):

Education:

Bachelor’s Degree

Experience:

3 to 5 years working in an administrative capacity, preferably in a University setting.

Skills:

Must have proficiency in Word, Excel, PowerPoint and Outlook. Must be a self-motivated individual with problem solving skills.

**Will consider candidates with an Associate’s degree or equivalent education and 5-7 years of experience.

Additional Considerations:

Demonstrated experience with PeopleSoft, Summit
Experience with data analysis, record keeping and some business management
Flexibility and eagerness to learn new things
Strong communication and interpersonal skills
Must be able to work with faculty and staff from different departments
Ability to work in a team-oriented and collaborative environment
Capability to communicate professionally with a broad range of external and internal people - Ability to work on multiple, diverse tasks and to troubleshoot and solve “customer problems” in a timely manner.
Requires discretion in handling confidential information.

Special Instructions to Applicants:

This is an SEIU 888 Professional Union position, Grade P16.

Initial review of applications will begin immediately and continue until the position is filled. However, the position may close when an adequate number of qualified applications is received.

Please include a resume and cover letter with your application. Names and contact information of three references will be required during the application process.

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Edtech.com's Summary

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