Virginia Tech
Project Coordinator
🇺🇸 Blacksburg, VA
🕑 Full-Time
💰 TBD
💻 Other
🗓️ August 19th, 2025
Edtech.com's Summary
Virginia Tech is hiring a Project Coordinator for the Macromolecules Innovation Institute (MII). The coordinator will organize and manage diverse project activities including data collection for annual reports, event coordination for conferences and seminars, and communication efforts such as newsletters and social media. The role requires independent work, collaboration with multiple stakeholders, and vendor coordination to support MII's research and educational initiatives.
Highlights
- Organize and manage faculty/student research data and scholarly accomplishments.
- Coordinate major events such as MII's Technical Conference, SYENSQO Seminar series, workshops, and the Adhesion Science Short Course.
- Assist with itineraries and travel logistics for visiting speakers and industry representatives.
- Prepare content for quarterly e-newsletters, Intersections magazine, and social media.
- Maintain current records, listservs, and calendars using university systems.
- Required qualifications include a degree in Business Administration or STEM, project/event coordination experience, proficiency with word processing, spreadsheets, and presentations.
- Preferred skills include social media content development, event management, vendor coordination, and strong writing/editing skills.
- Pay band 4, non-exempt status eligible for overtime, and a 40-hour workweek.
- Must pass a criminal conviction check.
- Supports the interdisciplinary Macromolecules Innovation Institute within Virginia Tech’s Vice President for Research office.
Project Coordinator Full Description
Job Description
We are the Macromolecules Innovation Institute at Virginia Tech (MII), a university-wide research and education endeavor representing a large group of interdisciplinary faculty, students, and staff. MII is dedicated to advancing fundamental knowledge and technical innovations in macromolecular science and engineering through the synergistic pairing of interdisciplinary teams, impactful support of cutting-edge discoveries, valued partnerships with industry and national labs, and state-of-the-art education of our future leaders.
MII has an exciting opening for a Project Coordinator that will report to the Director of the Macromolecules Innovation Institute and will organize and manage various project activities to support the success of MII. This includes, but is not limited to, collection and coordination of faculty/student research and scholarly accomplishments, using university systems to gather and coordinate data for the annual report, maintaining a current list of MII affiliated faculty and students, and coordination of tasks associated with MII's Technical Conference and Review (which takes place every 18 months), MII's SYENSQO Seminar series (which takes place in the fall and spring semesters), various MII workshops, the Adhesion Science Short Course (that takes place in May every year), and the MII Seed Grant program. This position will also assist with the itineraries of visiting speakers and industry representatives as well as the logistics of guest and speaker travel. This position will also assist in assembling content for MII’s quarterly e-newsletters, MII’s Intersections magazine (published on 18 month cycle), as well as social media and other resource materials for the Institute. Professionalism, excellent time management and organizational skills, the ability to work self-directed, and flexibility are a must to manage projects in the Institute's fast-paced environment. Must demonstrate strong independent thinking and decision-making skills to manage and execute the programs and meetings. This position will coordinate with outside vendors on reservations, rentals, and catering requests associated with various MII events.
MII has an exciting opening for a Project Coordinator that will report to the Director of the Macromolecules Innovation Institute and will organize and manage various project activities to support the success of MII. This includes, but is not limited to, collection and coordination of faculty/student research and scholarly accomplishments, using university systems to gather and coordinate data for the annual report, maintaining a current list of MII affiliated faculty and students, and coordination of tasks associated with MII's Technical Conference and Review (which takes place every 18 months), MII's SYENSQO Seminar series (which takes place in the fall and spring semesters), various MII workshops, the Adhesion Science Short Course (that takes place in May every year), and the MII Seed Grant program. This position will also assist with the itineraries of visiting speakers and industry representatives as well as the logistics of guest and speaker travel. This position will also assist in assembling content for MII’s quarterly e-newsletters, MII’s Intersections magazine (published on 18 month cycle), as well as social media and other resource materials for the Institute. Professionalism, excellent time management and organizational skills, the ability to work self-directed, and flexibility are a must to manage projects in the Institute's fast-paced environment. Must demonstrate strong independent thinking and decision-making skills to manage and execute the programs and meetings. This position will coordinate with outside vendors on reservations, rentals, and catering requests associated with various MII events.
Required Qualifications
Qualifications
• Degree in Business Administration, a STEM field, or equivalent level of training or experience
• Project/event coordination experience in professional setting
• Experience with computer applications such as word processing, spreadsheets, and presentations
• Experience with administrative support activities such as keeping meeting or project notes, maintaining current records, maintaining listservs, calendars
• Excellent analytical and interpersonal skills to effectively communicate and collaborate with a variety of stakeholders within the organization
• Ability to independently work efficiently and effectively in a fast-paced office managing multiple assignments, prioritizing tasks, and meetings deadlines
• Degree in Business Administration, a STEM field, or equivalent level of training or experience
• Project/event coordination experience in professional setting
• Experience with computer applications such as word processing, spreadsheets, and presentations
• Experience with administrative support activities such as keeping meeting or project notes, maintaining current records, maintaining listservs, calendars
• Excellent analytical and interpersonal skills to effectively communicate and collaborate with a variety of stakeholders within the organization
• Ability to independently work efficiently and effectively in a fast-paced office managing multiple assignments, prioritizing tasks, and meetings deadlines
Preferred Qualifications
• Experience in developing social media content and keeping sites current Experience in event management.
• Experience in collecting and processing database information
• Experience working with vendors such as caterers, professional printing services, etc.
• Excellent writing and editing skills
• Experience in collecting and processing database information
• Experience working with vendors such as caterers, professional printing services, etc.
• Excellent writing and editing skills
Pay Band
4
Overtime Status
Non-Exempt: Eligible for overtime
Appointment Type
Regular
Salary Information
Commensurate with experience
Hours per week
40
Review Date
September 1, 2025
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Erin Cassidy at ecassidy@vt.edu during regular business hours at least 10 business days prior to the event.
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