George Washington University
Project Coordinator, Principal and Planned Gifts
Edtech.com's Summary
George Washington University is hiring a Project Coordinator, Principal and Planned Gifts. This role supports the Associate Vice President (AVP) of Principal and Planned Gifts by managing calendars, preparing materials and reports, coordinating travel and expenses, and tracking fundraising activities related to principal gifts. The coordinator also assists with event management and provides administrative support to DAR leadership to ensure smooth operation of development and alumni relations activities.
Highlights
- Manage AVP's calendar, prioritize requests, and prepare meeting materials.
- Coordinate internal meetings and events, including scheduling, agendas, facilities, catering, and minutes.
- Support fundraising oversight by scheduling meetings, coordinating donor research, and handling logistics.
- Prepare reports on principal gift fundraising progress and development activities.
- Develop and maintain comprehensive project timelines to ensure on-schedule execution of events and donor activities.
- Assist with travel arrangements, expense reporting, and portfolio tracking for AVP.
- Requires strong judgment, discretion, organizational skills, and commitment to confidentiality.
- Proficient in Microsoft Office Suite and Google products; experience with Advance, Luminate, Michelangelo Pro is a plus.
- Minimum qualifications: High school diploma/GED plus 3 years relevant experience or Bachelor’s degree or higher in a relevant field.
- Hiring range: $26.17 - $34.04 per hour.
Project Coordinator, Principal and Planned Gifts Full Description
Project Coordinator, Principal and Planned Gifts
Please see Special Instructions for more details.
Employer will not sponsor for employment Visa status
Posting Details
I. JOB OVERVIEW
Job Description Summary: | The Division of Development and Alumni Relations (DAR) is responsible for leading the university’s alumni and fundraising efforts and seeks to promote a culture of philanthropy throughout the university community, including alumni, students, parents, faculty, staff, corporations and foundations, patients, and friends. Our goal is to advance GW’s mission of excellence in education, research, scholarship, and patient care.
Job Summary:
The Projects Coordinator, Principal and Planned Gifts, plays an integral role in supporting the Associate Vice President (AVP), Principal and Planned Gifts. The Associate Vice President oversees Principal Gifts, Planned Giving, Corporate and Foundation Relations, and Central Development. The Project Coordinator will also contribute to the smooth functioning of the Office of the Vice President, University Advancement.
This support position is responsible for providing programmatic and administrative support on various development and alumni relations activities. Core responsibilities include managing the calendar and prioritizing requests for the AVP, Principal and Planned Gifts, preparation and compilation of materials and reports as directed by the AVP, Principal and Planned Gifts, as well as travel arrangements and expense reporting for the AVP, Principal and Planned Gifts. The Project Coordinator will track activity related to principal gifts including fundraising progress, donor strategies, and follow-up. The Project Coordinator provides enhanced administrative support to the Associate Vice President, Principal and Planned Gifts and secondary coverage for select members of the DAR leadership team as needed.
The position requires a high level of judgment and discretion, the utmost attention to detail, and excellent customer service and organization, as well as the ability to multitask and prioritize. The position also requires a steadfast commitment to confidentiality.
Duties Include:
Ensuring the AVP is prepared for daily meetings, activities, and engagements by proactively gathering all materials for the AVP, collating, formatting documents, and ensuring reviews. Internal meeting and event management, including scheduling, preparing meeting agendas, making facilities and catering arrangements, disseminating materials, and recording minutes or preparing summations. Providing support for all aspects of fundraising oversight for supervisor including scheduling meetings, preparing materials, coordinating and/or conducting donor research, orchestrating donor reports, and handling logistics. Preparing reports on principal gifts activities related to fundraising and other development progress. Developing and implementing a comprehensive timeline/calendar for the supervisor and ensures projects, events, cultivation, solicitation, and stewardship activities are executed on schedule. Assisting in the creation and management of key informational documents such as briefing materials. Additional support of the AVP, Principal and Legacy Gifts, such as making travel arrangements, tracking portfolio activity, and handling expense reports.
Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Minimum Qualifications: | Qualified candidates will hold a high school diploma/GED plus 3 years of relevant professional experience, or, a Bachelor’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications: | One+ year of professional experience, preferably in a development or academic setting. Demonstrated ability to independently plan, organize and work on multiple projects simultaneously; ability to make effective timely decisions and meet deadlines in a dynamic and ever-changing environment. Administrative experience, including scheduling and event and meeting planning. Aptitude for developing and streamlining processes to maximize efficiencies. Exceptional writing and editing skills. Familiarity with standard university protocol and processes. Ability to work with diverse groups of people from high-level donors to university leadership to faculty to students. Capable of handling sensitive and confidential information. Ability to work independently and as part of a team. Strong computer skills, including Microsoft Office Suite and Google products. Experience with Advance, Luminate, and Michelangelo Pro a plus. Ability to learn new technologies and software applications in a prompt and efficient manner.
Hiring Range | $26.17 - $34.04
GW Staff Approach to Pay | How is pay for new employees determined at GW?
Job Summary:
The Projects Coordinator, Principal and Planned Gifts, plays an integral role in supporting the Associate Vice President (AVP), Principal and Planned Gifts. The Associate Vice President oversees Principal Gifts, Planned Giving, Corporate and Foundation Relations, and Central Development. The Project Coordinator will also contribute to the smooth functioning of the Office of the Vice President, University Advancement.
This support position is responsible for providing programmatic and administrative support on various development and alumni relations activities. Core responsibilities include managing the calendar and prioritizing requests for the AVP, Principal and Planned Gifts, preparation and compilation of materials and reports as directed by the AVP, Principal and Planned Gifts, as well as travel arrangements and expense reporting for the AVP, Principal and Planned Gifts. The Project Coordinator will track activity related to principal gifts including fundraising progress, donor strategies, and follow-up. The Project Coordinator provides enhanced administrative support to the Associate Vice President, Principal and Planned Gifts and secondary coverage for select members of the DAR leadership team as needed.
The position requires a high level of judgment and discretion, the utmost attention to detail, and excellent customer service and organization, as well as the ability to multitask and prioritize. The position also requires a steadfast commitment to confidentiality.
Duties Include:
Ensuring the AVP is prepared for daily meetings, activities, and engagements by proactively gathering all materials for the AVP, collating, formatting documents, and ensuring reviews. Internal meeting and event management, including scheduling, preparing meeting agendas, making facilities and catering arrangements, disseminating materials, and recording minutes or preparing summations. Providing support for all aspects of fundraising oversight for supervisor including scheduling meetings, preparing materials, coordinating and/or conducting donor research, orchestrating donor reports, and handling logistics. Preparing reports on principal gifts activities related to fundraising and other development progress. Developing and implementing a comprehensive timeline/calendar for the supervisor and ensures projects, events, cultivation, solicitation, and stewardship activities are executed on schedule. Assisting in the creation and management of key informational documents such as briefing materials. Additional support of the AVP, Principal and Legacy Gifts, such as making travel arrangements, tracking portfolio activity, and handling expense reports.
Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Minimum Qualifications: | Qualified candidates will hold a high school diploma/GED plus 3 years of relevant professional experience, or, a Bachelor’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications: | One+ year of professional experience, preferably in a development or academic setting. Demonstrated ability to independently plan, organize and work on multiple projects simultaneously; ability to make effective timely decisions and meet deadlines in a dynamic and ever-changing environment. Administrative experience, including scheduling and event and meeting planning. Aptitude for developing and streamlining processes to maximize efficiencies. Exceptional writing and editing skills. Familiarity with standard university protocol and processes. Ability to work with diverse groups of people from high-level donors to university leadership to faculty to students. Capable of handling sensitive and confidential information. Ability to work independently and as part of a team. Strong computer skills, including Microsoft Office Suite and Google products. Experience with Advance, Luminate, and Michelangelo Pro a plus. Ability to learn new technologies and software applications in a prompt and efficient manner.
Hiring Range | $26.17 - $34.04
GW Staff Approach to Pay | How is pay for new employees determined at GW?
Healthcare Benefits
GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.
GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.
II. JOB DETAILS
Campus Location: | Foggy Bottom, Washington, D.C.
College/School/Department: | University Advancement
Family | Finance and Business
Sub-Family | Project Management
Stream | Service and Support
Level | Level 3
Full-Time/Part-Time: | Full-Time
Hours Per Week: | 40
Work Schedule: | Monday - Friday, 8:30 AM - 5:30 PM
Will this job require the employee to work on site? | Yes
Employee Onsite Status | Hybrid
Telework: | Yes
Required Background Check: | Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants: | Employer will not sponsor for employment Visa status
Internal Applicants Only? | No
Posting Number: | S014107
Job Open Date: | 03/27/2026
Job Close Date: |
If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until: |
Background Screening | Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement: | The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
College/School/Department: | University Advancement
Family | Finance and Business
Sub-Family | Project Management
Stream | Service and Support
Level | Level 3
Full-Time/Part-Time: | Full-Time
Hours Per Week: | 40
Work Schedule: | Monday - Friday, 8:30 AM - 5:30 PM
Will this job require the employee to work on site? | Yes
Employee Onsite Status | Hybrid
Telework: | Yes
Required Background Check: | Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants: | Employer will not sponsor for employment Visa status
Internal Applicants Only? | No
Posting Number: | S014107
Job Open Date: | 03/27/2026
Job Close Date: |
If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until: |
Background Screening | Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement: | The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Are you currently employed with The George Washington University?
- No
- Yes
- * For current GW employees, have you completed your Introductory Employment Period (IEP)? (As a reminder, employees in their IEP are not eligible to apply for other internal university staff and research positions until the IEP is complete.)
- Yes, IEP complete
- No, still in IEP
- N/a - not a current GW employee
- * What is your salary range expectation?
(Open Ended Question)
Documents needed to Apply
Required Documents
- Resume
- Cover Letter
Optional Documents
Human Resource
Management & Development
Management & Development
2013 H Street, NW, 3rd Floor
Washington, DC 20006
Phone: 202-994-8500
Fax: 202-994-9680
Email: askhrmd@gwu.edu
Recognition_Toolkit
Talent@GWLogin
Washington, DC 20006
Phone: 202-994-8500
Fax: 202-994-9680
Email: askhrmd@gwu.edu
Recognition_Toolkit
Talent@GWLogin
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