Project Manager @ Michigan State University

Edtech.com's Summary

Michigan State University is hiring a Project Manager to lead and coordinate cross-functional projects under the Green & White Initiatives, focusing on strategic priorities such as workforce preparation. The role involves developing project plans, managing operations, evaluating outcomes, and supporting change management efforts to ensure timely delivery and institutionalization of initiatives.

Highlights

Lead cross-cutting projects aligned with presidential and provost priorities including Career-Connected Spartans and AI & Digital Competencies.
Develop multi-year project plans, track progress, and ensure on-time delivery.
Organize steering committees and coordinate logistics for workshops and faculty development events.
Monitor budgets and handle vendor engagement and contracting processes.
Coordinate evaluation and continuous improvement through assessment cycles and data analysis.
Support higher education change management including policy development and shared governance engagement.
Required knowledge: four-year degree in Business Administration, Management, or related field plus 3-5 years of project management or related experience.
Desired skills include multi-stakeholder coordination, evaluation and assessment expertise, institutional change leadership, and excellent communication and facilitation abilities.
Proficiency in Microsoft 365, PC productivity tools, and project/portfolio management software is necessary.
Position is remote-friendly and part of the Provost and Academic Affairs department.

Project Manager Full Description

Position Summary

Project Management â 40%

Lead and coordinate a portfolio of crossâcutting projects under the Green & White Initiatives (CareerâConnected Spartans; AI & Digital Competencies), ensuring scope, schedule, and deliverables are defined and achieved across academic, administrative, and operational units.
Develop multiâyear project plans, implementation roadmaps, timelines and milestones; track progress and ensure onâtime delivery.
Organize and support steering committees and work groups; prepare agendas, organizing documents, and followâups to drive decisions and accountability.
Identify dependencies, surface risks, recommend mitigations, and escalate issues with clear options for leadership.
Maintain centralized documentation (charters, timelines, risk logs, action trackers) and provide regular status updates and final project summaries.

Operations â 30%

Establish predictable work cadences and operational infrastructure (meeting rhythms, decision logs, shared repositories) to ensure continuity over multiâyear efforts.
Coordinate the logistics and execution of initiativeârelated convenings (workshops, showcases, faculty development)âincluding scheduling, materials, speaker coordination, and dayâof support.
Provide routine internal communications (updates, reminders, newsletters) and calendaring support to initiative leadership as needed.
Monitor event/activityâlevel budgets and expenses tied to initiative deliverables; provide timely updates to ensure fiscal accountability.
Coordinate with university processes for vendor engagement and contracting (routing terms for review/approval through appropriate offices).

Evaluation, Evidence, & Continuous Improvement â 15%

Coordinate assessment cycles (e.g., postâimplementation reviews, debriefs, stakeholder feedback loops) to evaluate outcomes and identify improvements.
Translate evidenceâquantitative and qualitativeâinto implementation guidance, refinements, and scaleâup plans for colleges and units.
Support shared metrics and indicators (participation, learning artifacts, equity gaps, adoption) and contribute to decisionâready reports for leadership.

Change Management & Stakeholder Enablement â 10%

Inform higherâeducation change management efforts, including stakeholder engagement, communications, training, and adoption of metrics to support institutionalization.
Contribute to policy/guidance development and sharedâgovernance engagement to embed practices within curricular, coâcurricular, advising, and operational systems.

Other Duties as Assigned â 5%

Support additional strategic initiatives or special projects within the Office of the Provost that align with Green & White priorities.
Contribute to continuous improvement of project management practices, tools, and templates to strengthen institutional capacity.
Provide ad hoc planning, coordination, analysis, and communications support at the request of initiative leadership.

Minimum Requirements

Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in Business Administration, Management, Education or field related to the employing unit; three to five years of related and progressively more expansive work experience in project management, business analysis, facilitating/training with a focus on business management; workflow process analysis and implementation of strategic initiatives or an equivalent combination of education and experience.

Desired Qualifications

Demonstrated experience coordinating multiâstakeholder initiatives across complex organizations (e.g., faculty, department administrators, central units, external partners), with strong relationship management and riskâmitigation skills.
Background in evaluation and assessment, including the ability to translate evidence into implementation of guidance, decisionâquality reports, and scaling plans.
Experience leading institutional change in higher education, including policy/guidance development, engagement within shared governance, and alignment with academic and operational processes.
Excellent written and oral communication and meeting facilitation skills; ability to synthesize complex information for varied audiences and drive clear decisions.
Proficiency with PC productivity tools and Microsoft 365 and with project and/or portfolio management tools to manage work at scale in a digital, collaborative environment and the ability to produce clear, concise reports for senior decisionâmakers.
Strong organizational skills, attention to detail, and the ability to manage multiple concurrent projects and deadlines.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Work Hours

STANDARD 8-5

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

The Bidding Eligibility ends on 02/17/2026 at 11:55 PM

Original Job Description

Position Summary

Project Management â 40%

Lead and coordinate a portfolio of crossâcutting projects under the Green & White Initiatives (CareerâConnected Spartans; AI & Digital Competencies), ensuring scope, schedule, and deliverables are defined and achieved across academic, administrative, and operational units.
Develop multiâyear project plans, implementation roadmaps, timelines and milestones; track progress and ensure onâtime delivery.
Organize and support steering committees and work groups; prepare agendas, organizing documents, and followâups to drive decisions and accountability.
Identify dependencies, surface risks, recommend mitigations, and escalate issues with clear options for leadership.
Maintain centralized documentation (charters, timelines, risk logs, action trackers) and provide regular status updates and final project summaries.

Operations â 30%

Establish predictable work cadences and operational infrastructure (meeting rhythms, decision logs, shared repositories) to ensure continuity over multiâyear efforts.
Coordinate the logistics and execution of initiativeârelated convenings (workshops, showcases, faculty development)âincluding scheduling, materials, speaker coordination, and dayâof support.
Provide routine internal communications (updates, reminders, newsletters) and calendaring support to initiative leadership as needed.
Monitor event/activityâlevel budgets and expenses tied to initiative deliverables; provide timely updates to ensure fiscal accountability.
Coordinate with university processes for vendor engagement and contracting (routing terms for review/approval through appropriate offices).

Evaluation, Evidence, & Continuous Improvement â 15%

Coordinate assessment cycles (e.g., postâimplementation reviews, debriefs, stakeholder feedback loops) to evaluate outcomes and identify improvements.
Translate evidenceâquantitative and qualitativeâinto implementation guidance, refinements, and scaleâup plans for colleges and units.
Support shared metrics and indicators (participation, learning artifacts, equity gaps, adoption) and contribute to decisionâready reports for leadership.

Change Management & Stakeholder Enablement â 10%

Inform higherâeducation change management efforts, including stakeholder engagement, communications, training, and adoption of metrics to support institutionalization.
Contribute to policy/guidance development and sharedâgovernance engagement to embed practices within curricular, coâcurricular, advising, and operational systems.

Other Duties as Assigned â 5%

Support additional strategic initiatives or special projects within the Office of the Provost that align with Green & White priorities.
Contribute to continuous improvement of project management practices, tools, and templates to strengthen institutional capacity.
Provide ad hoc planning, coordination, analysis, and communications support at the request of initiative leadership.

Minimum Requirements

Desired Qualifications

Demonstrated experience coordinating multiâstakeholder initiatives across complex organizations (e.g., faculty, department administrators, central units, external partners), with strong relationship management and riskâmitigation skills.
Background in evaluation and assessment, including the ability to translate evidence into implementation of guidance, decisionâquality reports, and scaling plans.
Experience leading institutional change in higher education, including policy/guidance development, engagement within shared governance, and alignment with academic and operational processes.
Excellent written and oral communication and meeting facilitation skills; ability to synthesize complex information for varied audiences and drive clear decisions.
Proficiency with PC productivity tools and Microsoft 365 and with project and/or portfolio management tools to manage work at scale in a digital, collaborative environment and the ability to produce clear, concise reports for senior decisionâmakers.
Strong organizational skills, attention to detail, and the ability to manage multiple concurrent projects and deadlines.

Equal Employment Opportunity Statement

Work Hours

STANDARD 8-5

Remote Work Statement

The Bidding Eligibility ends on 02/17/2026 at 11:55 PM

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