Pennsylvania State University
Proposal and Award Generalist, Professional, Post Award Coordinator
🇺🇸 Remote - University Park, PA
🕑 Full-Time
💰 $46K - $67K
💻 Other
🗓️ November 19th, 2025
Edtech.com's Summary
The Pennsylvania State University is hiring a Proposal and Award Generalist, Professional, Post Award Coordinator. The role involves managing a complex award portfolio, assisting with fund management, budget realignments, account reviews, and coordinating subaward or subcontract paperwork while serving as backup support for invoice monitoring and research salary approvals.
Highlights
- Manage and monitor large award portfolios, including funds, balances, end dates, and account closeouts.
- Assist with budget realignments, spending projections, and plan development.
- Coordinate subaward and subcontract paperwork; serve as backup for invoice monitoring.
- Potentially assist with research salary distribution approvals based on experience.
- Familiarity with National Institutes of Health (NIH) policies and guidelines preferred.
- Experience with grants/contracts procedures and working with central offices such as Office of Sponsored Programs, Office of Research Protections, and Research Accounting.
- Must possess excellent organizational and communication skills and be able to multitask and prioritize under deadlines.
- Education requirement: Bachelor's Degree; prior relevant experience accepted in lieu of education.
- Salary range: $46,400 to $67,300.
- Flexible work arrangement with potential for fully remote work depending on location.
Proposal and Award Generalist, Professional, Post Award Coordinator Full Description
APPLICATION INSTRUCTIONS:
- CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
- CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
- If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.
POSITION SPECIFICS
The College of Health & Human Development Research Office is seeking a dynamic professional to join our team as a Proposal and Award Generalist - Post Award Coordinator.
The successful candidate will thrive in an environment that is fast paced, detailed, and involves complex and multifaceted awards. The coordinator's responsibilities may include assisting in the administration of our large award portfolio to manage funds, monitor balances, end dates, review accounts for closeouts; assist with budget realignments, projections and spending plans; respond to inquiries and solve problems. Additional duties could also include coordinating subaward/subcontract paperwork, serving as back-up for invoice monitoring, and dependent on the level of experience, the successful coordinator may assist with research salary distribution approvals. In addition to the above, all team members serve as back-up for co-workers as needed.
Preferred Skills and Experience:
We are looking for someone with excellent organizational skills; a record of accuracy and attention to detail is essential; who is capable of working both independently and in a team setting. The ability to multitask and respond professionally in challenging situations is essential as well as the ability to prioritize among multiple projects in a deadline environment. Since the majority of the awards in HHD are with National Institutes of Health (NIH) familiarity with NIH policies and guidelines is particularly beneficial.
Knowledge of grant/contract procedures and prior experience is extremely helpful. This position could work with various Central offices including, but not limited to, the Office of Sponsored Programs, Office of Research Protections, and Research Accounting, therefore excellent communication skills are necessary.
Flexible Work Arrangement:
This position has the potential to be performed fully remote, depending on location. Specific details about the flexible work schedule can be discussed with the hiring manager during the interview process.
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONSBachelor's DegreeNo prior relevant work experience required; previous relevant work experience accepted in lieu of
education.Required Certifications:None
Application Instructions:
For full consideration, applicants must upload a cover letter and resume with their application.
BACKGROUND CHECKS/CLEARANCESEmployment with the University will require successful completion of background check(s) in accordance with University policies.
Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITSThe salary range for this position, including all possible grades, is $46,400.00 - $67,300.00.
Salary Structure - Information on Penn State's salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.
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