PS Manager, Administration

PS Manager, Administration

Open Date  | 05/19/2025
Requisition Number  | PRN41955B
Job Title  | PS Manager, Administration
Working Title  | Executive Administration Manager
Job Grade  | F
FLSA Code  | Administrative
Patient Sensitive Job Code?  | Yes
Standard Hours per Week  | 40
Full Time or Part Time?  | Full Time
Shift  | Day
Work Schedule Summary  | Monday – Friday, 8 am – 5 pm
VP Area  | U of U Health - Academics
Department  | 00863 - Psychiatry - Administration
Location  | Campus
City  | Salt Lake City, UT
Type of Recruitment  | External Posting
Pay Rate Range  | $69,000.00 - $84,249.00
Close Date  | 08/19/2025
Priority Review Date (Note - Posting may close at any time)  |

Job Summary  | This position is responsible for providing high-level administrative and executive management to the Chief Executive Officer (CEO) of the Huntsman Mental Health Institute and the Chair of the Department of Psychiatry. The Executive Administration Manager provides direct, one-on-one support and serves as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO and Chair. This role requires excellent judgment, discretion, and professionalism, with the ability to manage a wide range of responsibilities in a fast-paced environment.

The ideal individual will have strong written and verbal communication skills, exceptional organizational abilities, and the capacity to balance multiple priorities. The Executive Administration Manager must be able to work independently on tasks and projects from conception to completion and handle sensitive information with a high degree of confidentiality.

This position reports directly to the Chief of Staff.

Responsibilities  | Responsible for scheduling and managing executive’s complex and extremely active calendar Plans, coordinates and ensures the executive’s schedules are followed and respected Provides “gatekeeper” and “gateway” role, creating win-win situations for direct access to the executive’s Communicates directly, and on behalf of the executive’s, with faculty, staff, donors, foundations, and others, on matters related to executive’s programmatic initiatives Researches, prioritizes, and follows up on incoming issues and concerns addressed to the executive’s, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response Provides a bridge for smooth communication between the executive’s office and internal departments, demonstrating leadership to maintain credibility, trust and support with faculty and staff Successfully completes critical aspects of deliverables with a hands-on approach, including drafting letters, personal correspondence, presentations, and other tasks that facilitate the executive’s ability to be effective Responsible for assisting the Chief of Staff as needed Event planning and management Purchase office supplies, meals, and pay invoices Responsible for arranging and booking travel and reimbursing travel through the Concur Travel System Coordinates meetings and planning sessions and prepares agendas as needed Manages and prioritizes competing demands to ensure the executive’s time is used effectively Handles sensitive, confidential information with discretion and professionalism Demonstrates the ability to think several steps ahead by identifying potential risks, challenges, or barriers before they arise Creates a welcoming and approachable presence that encourages open communication and teamwork • Demonstrates a positive and approachable demeanor, fostering productive and respectful working relationships with colleagues, clients, and stakeholders

Minimum Qualifications  | Bachelor’s degree in a related area or equivalency (one year of education can be substituted for two years of related work experience). Four to six years of progressively more responsible management experience. Background knowledge of hiring department’s area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors. Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department.

Completion of provided supervisory training within one year of employment may be required.

Master’s degree in a related area may be preferred.

This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers, and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences  | Preference will be given to candidates who have experience working in an academic setting and to those who have experience working with C-Suite executives.
Type  | Benefited Staff
Special Instructions Summary  |

Additional Information  | The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

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Applicant Documents

 University Human Resource Management 
 250 East 200 South, Suite 125 Salt Lake City, UT 84111
 Contact us: (801) 581-2169 By Email: employment@utah.edu