Recruitment Specialist, Office of Human Resources

Recruitment Specialist, Office of Human Resources

• Coordinate the full recruitment-to-onboarding process for assigned employee populations, from vacancy initiation and position approval through job posting, candidate screening, interviews, reference checks, offer preparation, pre-employment verification, appointment processing, onboarding documentation, and orientation logistics.
• Partner with hiring managers, supervisors, and department administrators to develop accurate position descriptions in accordance with University Code of Practice, establish recruitment requirements and timelines, prepare effective job postings and recruitment materials, evaluate candidate qualifications, and facilitate required hiring and appointment approvals.
• Review recruitment, position, and appointment documentation for accuracy, completeness, and compliance with applicable CUNY policies, collective bargaining agreements, minimum qualification requirements, classification criteria, and established employment procedures.
• Manage positions in CUNYfirst (PeopleSoft) through the Position Management module; liaison to the Budget Office in maintaining vacant and filled positions
• Coordinate position management and employment transactions by tracking vacancy approvals, monitoring position status, facilitating required approvals, and supporting recruitment and appointment activities for full-time and part-time positions, as applicable.
• Collaborate with HR colleagues, the Office of Equity, Inclusion and Belonging (OEIB), Payroll, IT, hiring departments, and other campus stakeholders to coordinate recruitment, hiring, appointment, and onboarding activities, resolve issues, and ensure timely, accurate, and compliant processing.
• Administer and maintain recruitment and human resources systems, records, and tracking tools, ensuring the accuracy, completeness, confidentiality, and integrity of applicant, position, recruitment, and appointment data; develop and maintain Microsoft Excel spreadsheets and tracking reports to monitor vacancies, candidate progress, pending requirements, approvals, and hiring timelines.
• Monitor recruitment and onboarding activities and performance metrics by preparing status reports and analyzing hiring data, time-to-fill measures, recruitment turnaround times, onboarding outcomes, and workforce trends; identify discrepancies, delays, and process bottlenecks, follow up on outstanding actions, escalate issues as appropriate, and recommend corrective actions.
• Provide guidance and technical assistance to hiring managers, supervisors, department administrators, and candidates regarding recruitment procedures, employment transactions, required documentation, applicable policies, approval processes, timelines, and onboarding requirements; develop and deliver training, workshops, checklists, and standardized process documentation.
• Develop and maintain external recruitment partnerships with educational institutions, professional associations, workforce development organizations, and community-based organizations to expand and diversify applicant pools and strengthen candidate pipelines.
• Coordinate and participate in recruitment outreach and engagement initiatives, including job fairs, recruitment events, community outreach, campus partnerships, and digital recruitment campaigns, to promote faculty, staff, and student employment opportunities and enhance candidate experience.
• Identify and implement opportunities for continuous improvement in recruitment, onboarding, and position management through workflow analysis, technology enhancements, standardized procedures, and improved tracking and reporting tools to increase efficiency, strengthen compliance, and improve the experience of candidates and hiring departments.

• Experience coordinating recruitment, hiring, onboarding, position management, and employment transactions within a college, university, public-sector organization, or similarly complex institution.
• Familiarity with CUNY policies and procedures, collective bargaining agreements, position classifications, minimum qualification requirements, and applicable employment regulations.
• Proficiency in Microsoft Office applications, particularly Excel, including the use of formulas, filters, pivot tables, and tracking tools to maintain records, analyze recruitment data, and prepare reports.
• Experience using applicant tracking systems (ATS), human resources information systems (HRIS), or other recruitment and personnel management platforms.
• Demonstrated ability to review employment documentation for accuracy and compliance, monitor recruitment timelines and approvals, maintain confidential records, and coordinate pre-employment and onboarding requirements.
• Experience analyzing recruitment metrics, identifying workflow inefficiencies, recommending process improvements, developing standardized procedures, and preparing reports to support decision-making.
• Strong written and verbal communication, organizational, analytical, and interpersonal skills, with experience advising hiring managers, coordinating with cross-functional stakeholders, delivering training, and supporting recruitment outreach and diverse candidate pipelines.
• Demonstrated ability to manage competing priorities and deadlines while coordinating multiple recruitment and onboarding activities simultaneously.

• Advises employees and managers on Human Resources policies and guidelines; provides a high level of customer service in assisting members of the College community
• Supervises and administers one or more human resources programs such as recruiting, pay administration, employee orientation, employee benefits, data entry and recordkeeping, and performance appraisal/reappointment practices
• Maintains an in-depth understanding of CUNY rules and regulations, relevant laws and guidelines, collective bargaining agreements, and College policies, and applies these to his/her areas of responsibility
• Investigates regarding sensitive employee issues or complaints
• Helps create innovative communications such as manuals, web pages, or employee meetings and provides these to the College community
• Performs related duties as assigned.