Edtech.com's Summary

KIPP is hiring a School Data Specialist to manage and ensure the accuracy and integrity of student data systems across multiple campuses. The role involves overseeing student enrollment, scheduling, staff system access, and compliance with state testing protocols, while partnering with school and regional leaders to maintain high-quality data practices and operational execution.

Highlights

Manage student enrollment, roster accuracy, and scheduling data ensuring alignment between PowerSchool and NOLA Public Schools systems.
Process student adds, drops, transfers, and re-enrollments within one school day to maintain continuous records and services.
Provision and maintain staff access to systems such as PowerSchool, DeansList, Illuminate, Clever, and Tableau, resolving access tickets promptly.
Lead school-based data audits, ensuring at least 98% accuracy in attendance, enrollment, and records management.
Support state and local assessments compliance with zero audit findings across assigned schools.
Develop and deliver data system training and professional development across schools.
Required skills include proficient use of Excel, data systems management experience, and ability to handle high-volume workflows accurately.
Preferred qualifications include experience with PowerSchool, data visualization tools like Tableau, SQL knowledge, and background in education or school operations.
Bachelor’s degree or equivalent experience with 3+ years in data systems management required.
Compensation is competitive and includes benefits such as 403(b) with employer match, comprehensive health coverage, paid holidays, and ongoing professional development opportunities.

School Data Specialist Full Description

Company Description

Together | A Future Without Limits

KIPP New Orleans Schools (KNOS) is a non-profit network of 13 college/career-preparatory, public charter schools serving approximately 5,000 elementary, middle, and high school students, and over 2,000 alumni. While each of our schools is as unique as the community to which it belongs, we are united around a shared promise: To build academically excellent schools that create unlimited opportunity for all students. For 20 years, we have a proven track record of preparing students for success in college, career, and beyond.

At KIPP, you have the freedom to innovate and the support to grow. You never stop learning, and you’re part of a national network that’s leading the way in getting students from underserved communities to and through college, and beyond. As the largest charter school management organization in New Orleans, we serve nearly 15% of the city’s students, so we need passionate teammates to join us to make their impact at KIPP. Where will YOU take us? Click here to learn more about teaching and working at KIPP!

Job Description

The School Data Specialist advances the mission of KIPP New Orleans Schools by ensuring the accuracy, accessibility, and integrity of student data systems across assigned campuses so that students are fully enrolled, properly scheduled, and positioned to receive uninterrupted instruction, services, and assessment opportunities.

The School Data Specialist owns data accuracy and compliance outcomes for 2–3 assigned campuses, ensuring alignment between KNOS and NOLA Public Schools (NOPS) systems, seamless student scheduling, and reliable staff access to critical systems. This role partners closely with School Data Managers, School Leaders, and School Operations Leaders to maintain high-quality data practices and strong operational execution.

Success in this role is defined by:

≥95% of student adds, drops, and schedule changes completed within 1 school day
≥90% of staff access tickets resolved within 12 working hours
100% roster alignment between KNOS and NOPS systems
0 state testing audit findings across assigned schools

Key Responsibilities and Essential Functions:

Roster and Schedule Management (30%)

Own the accuracy and compliance of all student enrollment, roster, and scheduling data across assigned schools, ensuring 100% alignment between PowerSchool and NOPS systems.
Process student adds, drops, transfers, and re-enrollments within one school day to maintain continuity of student records and services.
Ensure all students (PK–8) are fully scheduled at all times, including building and adjusting master schedules based on school leadership input (non-high school roles).
Monitor and enforce timely completion of Hardship Transfer Requests, ensuring all are completed within three days and in compliance with policy.

Staff Access and Account Creation (10%)

Own the provisioning and maintenance of staff access across all required data systems (e.g., PowerSchool, DeansList, Illuminate, Clever, Tableau), ensuring staff can perform their roles without disruption.
Respond to and resolve ≥90% of IncidentIQ tickets related to system access within 12 working hours.
Create, update, and deactivate staff accounts within one business day of request, including during onboarding and offboarding.
Develop and maintain clear documentation and training materials to support effective system use across schools.

Direct School Data Support (40%)

Lead weekly school-based data audits and support to ensure ≥98% accuracy in attendance, enrollment, and records management practices.
Partner with School Data Managers and school leadership to ensure all data processes (attendance, enrollment, grading, records requests) are completed accurately and on time.
Support School Testing Coordinators in preparing for and executing state and local assessments, ensuring full compliance with testing protocols and zero audit findings.
Oversee grade storage and reporting processes, ensuring 100% completion and adherence to reporting timelines.
Onboard and coach School Data Managers to build strong data management practices and ensure consistent execution across schools.

Regional Data Team Priorities (20%)

Support regional data initiatives, including system improvements, reporting, training, and documentation, ensuring timely completion of assigned priorities.
Deliver training and professional development sessions to improve data system usage and data literacy across schools.
Execute coverage plans for schools experiencing Data Manager absences, ensuring continuity of all critical data operations without missed deadlines or compliance risks.
Partner with regional team members to resolve complex data issues, including records clean-up and dropout recovery efforts.

Qualifications

The following are required for the role:

Bachelor’s degree or equivalent experience
3+ years of experience managing or working with data systems
Demonstrated ability to manage high-volume workflows with accuracy and timeliness
Experience with Excel (or comparable data tools)

The following are strongly preferred for the role:

Experience in education or school-based operations
Experience with PowerSchool or similar Student Information Systems
Experience with data visualization tools (e.g., Tableau or comparable)
Familiarity with relational databases or SQL

Work Environment and Physical Demands

The physical demands and environmental conditions described below are representative, but not exhaustive, of those that must be met by an employee to successfully perform the essential functions of the role. All of these physical requirements should be able to be performed with clarity, coherence and connectedness of the KNOS vision, and reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

While performing the duties of this job, the individual is regularly required to communicate information and ideas effectively so others will understand.
Must be able to exchange accurate information in these situations, including noisy environments such as cafeterias and playgrounds, to more moderate situations such as classrooms or large group professional settings.
Specific vision abilities required by this job include the ability to observe details at close range (within a few feet of the observer).
This role routinely uses standard office equipment such as laptop computers and various digital devices, and one needs to be able to read, analyze, and interpret data (emails, memos, letters, etc.) and maintain visual attention and mental concentration for significant periods of time.
Ability to meet the physical demands of classroom teaching (standing, circulating, occasional lifting/moving of classroom materials); Able to sit and work at a desk/computer for extended periods of time.
Ability to safely lift and move up to 30lbs independently
Duties require traveling to other school facilities using employee's personal transportation.
This is a full-time, 100% on-site position; Regular work hours, Monday through Friday, will be established with your supervisor. Occasional evening and weekend work may be required as job duties demand.

Work Authorization

Applicants must be currently authorized to work in the United States for any employer.

Commitments

Maintain a friendly, respectful, professional and courteous attitude with all people, including all KNOS employees, Board members, community and philanthropic partners, funders, and vendors.
Model superior customer service behavior by maintaining positive relationships with all KNOS stakeholders.
Contribute as a positive and effective team member; work effectively with other team members to accomplish KNOS goals.
Be prompt and available for flexible scheduling; be honest and fair in all professional dealings.

Additional Information

Compensation is competitive and commensurate with experience, and we routinely engage in compensation analysis for all roles across the organization to ensure that we remain competitive in the market

403(b) retirement plan – KNOS matches 100% of employee contribution up to the first 5% of salary and any bonuses. Vested immediately in 403(b)
KNOS employees are eligible for health and wellbeing benefits starting the first day of the month following their Date of Hire
Comprehensive, customizable health coverage, including disability, life insurance, hospital indemnity, FSAs for health and dependent care, and free dental and vision for employees
KNOS employees are provided ~30 paid holidays and additional paid time off
Opportunities for on-going professional development

Disclaimer:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
This job description shall not constitute or be construed as a promise of employment or as a contract between KNOS and any of its employees.

KIPP New Orleans Schools is an Equal Opportunity Employer:

At KIPP New Orleans Schools, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, disability, sexual orientation, gender identity and/or expression, marital status, veteran service, genetic information, family or parental status, or any other status in accordance with applicable federal, state and local laws. KNOS expressly prohibits any form of unlawful employee harassment based on any of the characteristics listed here. Improper interference with the ability of KNOS employees to perform their expected job duties is absolutely not tolerated.

KNOS complies with applicable state and local laws governing non-discrimination in employment in every location in which the KNOS has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Contact Us:

Please contact our regional Talent Team at talent@kippneworleans.org with any questions.

Original Job Description