Hofstra University
Senior Assistant to Alumni Affairs, Grade F
🇺🇸 Hempstead, NY
🕑 Full-Time
💰 $50K
💻 Other
🗓️ January 12th, 2026
Edtech.com's Summary
- Perform senior-level secretarial duties for administrative staff in Alumni Affairs.
- Assist with alumni volunteer programs and maintain alumni contact databases.
- Coordinate on- and off-campus events including scheduling and catering.
- Produce reports using Microsoft Access, Excel, and Raiser’s Edge.
- Process event registrations and manage bulk mailings.
- Field calls, greet visitors, and handle inquiries for Development and Alumni Affairs.
- Review budget and finance paperwork related to alumni accounts.
- Must be proficient in Microsoft Office, especially Access and Excel.
- Strong verbal and written communication skills required.
- Salary is $50,339 annually with benefits including paid time off, tuition remission, and retirement plan contributions.
Senior Assistant to Alumni Affairs, Grade F Full Description
Position Title | Senior Assistant to Alumni Affairs, Grade F
Position Number | 898547
Position Category | Staff
School/Division | Office of Vice Pres. of Development (division)
Department | Office of Development & Alumni Affairs
Full-Time or Part-Time | Full-Time
Description | Performs a full range of secretarial duties at a senior level for the administrative staff in the Office of Alumni Affairs.
Responsibilities include, but are not limited to: Assist with alumni volunteer programs Maintain and update databases with alumni contact information and records of involvement Coordinate on- and off-campus events, including room scheduling and catering planning Schedule appointments for the Executive Director, type correspondence, maintains files and responds to inquiries Collects and organizes applications for Alumni Affinity group scholarships Produces reports (using Access/Excel and/of Raiser’s Edge) for alumni affinity group and departmental events Process marketplace (event registration) orders Fields calls and greets visitors for the Office for Development and Alumni Affairs, handling their inquiries and sorts and distributes incoming mail and other materials and interacts with alumni in person, by telephone, and via email Reviews budget/finance related paperwork related to alumni affinity group accounts Maintains records for alumni affairs staff including check requests, travel and advance forms, and travel expense reports Assist with web research and development Manage bulk mailings Work some evenings and weekends for special events throughout the year Perform other related duties requiring similar skills and responsibilities, as needed
Qualifications | Proficiency using Microsoft Office, including Access and Excel required. Must possess strong verbal and written communication skills. Must be detail oriented, organized, and able to multitask efficiently. Work well with other group members in a team environment and provide superior customer service. Ability to work in a fast-paced, deadline driven environment. Ability to handle data entry, mail merges, and tables. Detail oriented, self-motivated, well organized, and has the ability to exercise good judgment and discretion with sensitive and confidential information.
Preferred Qualifications |
Special Instructions |
Deadline | Open Until Filled
Date Posted | 01/09/2026
EEO Statement | Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law.
Salary/Salary Range | $50,339.00
Hofstra University provides the above salary* as a good faith estimate of the starting pay range which considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and education. In addition to the salary offered, we offer a collegial and inclusive culture, and a benefits program which includes generous paid time off, paid holidays, tuition remission for employees and eligible dependents, and a retirement plan with University contributions.
*Salary ranges indicated for positions covered under a Collective Bargaining Agreement are in accordance with the CBA.
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