Hofstra University
Senior Assistant To, Grade E
🇺🇸 Hempstead, NY
🕑 Full-Time
💰 $45K
💻 Other
🗓️ May 19th, 2025
Edtech.com's Summary
Highlights
- Provide clerical support for facilities and operations team
- Handle work order requests, including Fire Safety and vehicle maintenance
- Track work order and overtime reports
- Generate RPZ forms and manage invoices for Accounts Payable
- Assist with contract requests for Fire Safety and other managerial tasks
- Proficiency required in Microsoft Office, including Excel and PowerPoint
- Compensation includes a salary of $45,016
- Prior experience with maintenance work order systems preferred
Senior Assistant To, Grade E Full Description
Hofstra University is nationally ranked and recognized as Long Island’s largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it’s a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We welcome applications from individuals of all backgrounds and experiences and are committed to building a diverse and inclusive community.
Position Title | Senior Assistant To, Grade E
Position Number | 898817
Position Category | Staff
School/Division | Facilities and Operations
Department |
Full-Time or Part-Time | Full-Time
Description
Reporting to the Information Systems Manager, the Senior Assistant To provides clerical support to the facilities and operations team. Responsibilities include, but are not limited to: Acts as the point of contact for work order requests, including work orders for Fire Safety and vehicle maintenance. Reviews and tracks work order requests to ensure timely completion and to help ensure entries and records are accurate. Generates RPZ forms per schedule. Tracks and updates reports relating to overtime. Provides backup weekend roster/work order schedule as needed. Prepares and tracks status of invoices sent to Accounts Payable. Assists with contract request forms for Fire Safety. Assists managers with contract/addendum requests. Provides backup to Work Control Group staff and performs service desk coverage as needed. Assists with the training and supervision of student aides. May perform other duties not specifically identified above, but which require the same degree of skills, and which are normally included within the above job title. Hours: Monday through Friday from 9am to 5pm. Subject to bumping
Qualifications
Proficiency in using Microsoft Office products including Excel and PowerPoint required. Strong verbal and written communication and mathematical skills. Detail oriented, organized, and able to multitask efficiently. Work well with other group members in a team environment. Ability to provide superior customer service and perform data entry work in a fast-paced emergency response service organization.
Preferred Qualifications | Prior knowledge of maintenance work order systems, scheduling and accounting software preferred. Knowledge of Access and Visio a plus.
Special Instructions |
Deadline | Open Until Filled
Date Posted | 05/13/2025
EEO Statement | Hofstra University is an equal opportunity employer, committed to fostering diversity in its faculty, administrative staff and student body, and encourages applications from the entire spectrum of a diverse community.
Salary/Salary Range | $45,016
Additional Information
Hofstra University provides the above salary* as a good faith estimate of the starting pay range which considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and education. In addition to the salary offered, we offer a collegial and inclusive culture, and a benefits program which includes generous paid time off, paid holidays, tuition remission for employees and eligible dependents, and a retirement plan with University contributions.
*Salary ranges indicated for positions covered under a Collective Bargaining Agreement are in accordance with the CBA.
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