Edtech.com's Summary

Purdue University is hiring a Senior Business Assistant to provide comprehensive financial and administrative support to directors, staff, and business offices within the Energy and Utilities area. The role manages accounts, reconciles invoices, develops financial reports for planning and forecasting, and acts as a liaison between departments and various centers, ensuring accurate and efficient processing of business transactions.

Highlights

Manage and interpret financial information including account management and invoice reconciliation.
Serve as subject matter expert and liaison among departments, Payroll Center, and Purchasing Center.
Process utilities invoice entry and assist with budget planning and forecasting reports.
Exercise delegated signature authority following delegation policies.
Proficient in Microsoft Word, Excel, Outlook, database applications, and electronic email platforms.
Requires at least 4 years of customer service or related business experience and a high school diploma or GED.
Preferred qualifications include an associate’s degree, university business office experience, and familiarity with SAP, SuccessFactors, and billing/collections.
Strong communication, organizational, problem-solving, and interpersonal skills are essential.
Employment is 100% onsite, supporting operations in the Energy and Utilities sector.
Position is non-exempt, eligible for overtime, and includes access to Purdue’s comprehensive benefits package.

Senior Business Assistant, Account Management Full Description

The Senior Business Assistant provides comprehensive support to directors, assistant directors, staff, and business offices by managing and interpreting financial information with consistency, efficiency, and accuracy. Serving as the subject matter expert for all customers in these areas, this role is responsible for account management, invoice reconciliation, utilities invoice entry, and various reporting functions. The Senior Business Assistant acts as a liaison between departments and the Payroll Center, Purchasing Center, and business area, and exercises delegated signature approval for a range of business transactions in accordance with delegation policies. Additional responsibilities may include developing financial reports for planning and forecasting, as well as analyzing and projecting data for budget reviews.

This position requires 100% onsite work and involves supporting operations within the Energy and Utilities area.

At Purdue, we believe that the success of every employee – every member of our Boilermaker community – is built on six pillars: Integrity, Respect, Honor, Inclusion, Innovation and Growth.

What We're Looking For:

Education and Experience
Qualified candidates will need:

High school diploma/GED
4+ years of experience in customer service, as an account clerk, business, or other related field
Experience in providing high level of customer service

Skills needed:

Comprehensive knowledge of administrative and clerical procedures, including file management, record maintenance, form processing, and office terminology
Excellent oral and written communication skills
Outstanding customer service abilities and professionalism when interacting with students, individuals, and business clients
Exceptional interpersonal skills, with a proven ability to influence and build strong working relationships across a diverse workforce at all organizational levels
Strong organizational and time management skills, emphasizing accuracy and meticulous attention to detail
Highly motivated, with the ability to multitask efficiently, perform well under pressure, manage interruptions, and consistently meet deadlines
Demonstrated expertise in identifying problems, analyzing information, and implementing effective solutions
Proactive in taking initiative, assuming responsibility, and handling confidential information with discretion
Able to work independently as well as collaboratively within a dynamic team environment
Embraces a learning orientation toward evolving technologies
Proficient in Microsoft Word, Excel, database applications, Outlook, and electronic email platforms
Skilled at working with individuals from diverse backgrounds and personalities
Demonstrated ability to solve problems and analyze complex issues
Experienced in providing coaching and training to others

What is helpful:

Associate’s degree
2+ years of University business office experience
SAP, SuccessFactors, and billing/collections experience

Additional Information:

Purdue University will not sponsor employment authorization for this position
A background check will be required for employment in this position
FLSA: Non-exempt (Eligible For Overtime)
Retirement Eligibility: Non-exempt Defined Contribution Plan
Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days
Purdue University is an EOE employer

Career Stream

Administrative and Operational Support 3
Pay Band: S045
Job Code: 20002335

Original Job Description

This position requires 100% onsite work and involves supporting operations within the Energy and Utilities area.

At Purdue, we believe that the success of every employee – every member of our Boilermaker community – is built on six pillars: Integrity, Respect, Honor, Inclusion, Innovation and Growth.

What We're Looking For:

Education and Experience
Qualified candidates will need:

High school diploma/GED
4+ years of experience in customer service, as an account clerk, business, or other related field
Experience in providing high level of customer service

Skills needed:

Comprehensive knowledge of administrative and clerical procedures, including file management, record maintenance, form processing, and office terminology
Excellent oral and written communication skills
Outstanding customer service abilities and professionalism when interacting with students, individuals, and business clients
Exceptional interpersonal skills, with a proven ability to influence and build strong working relationships across a diverse workforce at all organizational levels
Strong organizational and time management skills, emphasizing accuracy and meticulous attention to detail
Highly motivated, with the ability to multitask efficiently, perform well under pressure, manage interruptions, and consistently meet deadlines
Demonstrated expertise in identifying problems, analyzing information, and implementing effective solutions
Proactive in taking initiative, assuming responsibility, and handling confidential information with discretion
Able to work independently as well as collaboratively within a dynamic team environment
Embraces a learning orientation toward evolving technologies
Proficient in Microsoft Word, Excel, database applications, Outlook, and electronic email platforms
Skilled at working with individuals from diverse backgrounds and personalities
Demonstrated ability to solve problems and analyze complex issues
Experienced in providing coaching and training to others

What is helpful:

Associate’s degree
2+ years of University business office experience
SAP, SuccessFactors, and billing/collections experience

Additional Information:

Purdue University will not sponsor employment authorization for this position
A background check will be required for employment in this position
FLSA: Non-exempt (Eligible For Overtime)
Retirement Eligibility: Non-exempt Defined Contribution Plan
Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days
Purdue University is an EOE employer

Career Stream

Administrative and Operational Support 3
Pay Band: S045
Job Code: 20002335

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Senior Business Assistant, Account Management

Edtech.com's Summary

Senior Business Assistant, Account Management Full Description

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