Edtech.com's Summary

Baylor College of Medicine is hiring a Senior Coordinator, Business Operations - Research Support. The role involves managing calendar and communication for multiple grants, coordinating cross-institutional research teams, supporting document preparation including manuscripts, and assisting with pre- and post-award grant administration activities to facilitate research initiatives.

Highlights

Manage the principal investigator's calendar, emails, travel, and meeting logistics across multiple grants.
Coordinate and follow up with research teams across Baylor College of Medicine and partner institutions.
Edit and prepare documents and manuscripts, including maintaining EndNote reference libraries and NIH public access compliance.
Support pre-award activities such as assembling funding applications and tracking deadlines.
Assist with post-award grant administration including progress reports, profile updates, and budget tracking.
Coordinate CTSA executive and advisory committee meetings, events, seminars, and communication materials.
Provide logistical support for trainees, faculty recruitment, and presentations.
Required qualifications include a high school diploma or GED and four years relevant experience.
Preferred qualifications include a bachelor's degree in science, 3-5 years supporting senior research leaders, and strong copy-editing skills with AMA style knowledge.
Salary range is $67,435 to $74,586 annually; position is nonexempt and onsite only.

Senior Coordinator, Business Operations - Research Support Full Description

Job Title: Senior Coordinator, Business Operations - Research Support

Division: Institute for Clinical and Translational Research

Work Arrangement: Onsite only

Location: Houston, TX

Salary Range: $67,435 - $74,586

FLSA Status: Nonexempt

Work Schedule: Monday – Friday, 8 a.m. – 5 p.m.

Summary
The Dan L. Duncan Institute for Clinical and Translational Research (ICTR) provides a learning environment at Baylor College of Medicine that integrates diverse data domains to support research and development of new approaches that improve healthcare delivery. The ICTR is the administrative home of several multi-year, multi-institutional grants, including a NIH Clinical and Translational Science Award grant, the Consortium for Translational and Precision Health (CTPH).

Job Duties
Calendar, communication and meetings (20%)

Manages the PI's calendar across the CTSA, nine grants, and institutional commitments, and protect time for writing and decisions.
Triages email, flag urgent items, and track requests until they are closed.
Schedules and prepares meetings: agendas, pre-reads, slides, minutes, and action-item tracking.
Arranges travel, reimbursements, and visitor logistics.
Supports strategic initiatives and organizational priorities.

Coordination and follow-up across teams and institutions (20%)

Coordinates across research teams at BCM, the Michael E. DeBakey VA Medical Center, and collaborating institutions, including cross-institution scheduling, document and data-sharing logistics, and adherence to each institution's administrative and compliance requirements.
Maintains one central tracker of deliverables, deadlines, and owners across all grants and teams.
Follows up with investigators, staff, collaborators, and partner institutions to keep work on schedule.
Serves as a point of contact for the PI's teams, routing questions to the right person.
Keeps shared folders organized, with clear version control and file naming.

Document editing and manuscript preparation (20%)

Copy-edits and revises documents for clarity, consistency, and style, including reports, memos, presentations, letters, and policies.
Prepares manuscripts for submission, including journal formatting, references, and submission portals.
Manages references in EndNote and maintain a shared library.
Tracks NIH public access compliance: obtains PMCIDs and confirm that publications cite the correct grant numbers.

Pre-award support (10%)

Maintains a calendar of funding and internal deadlines.
Assembles application packages with the Office of Sponsored Programs, including biosketches, Other Support, letters of support, facilities and resources, and data management plans.
Requests and track letters of support and collaborator documents.

Post-award and grant administration support (10%)

Helps prepare progress reports (RPPRs) by gathering inputs and publications.
Keeps the PI's eRA Commons, ORCID, and SciENcv profiles current.
Tracks effort, conflict-of-interest disclosures, training certifications, and protocol renewal dates.
Works with grants administrators on budget tracking, purchasing, and subcontract paperwork.

CTSA administrative and program coordination (10%)

Supports executive committee and advisory board meetings, including the External Advisory Committee: logistics, briefing materials, and minutes.
Coordinates CTSA events, seminars, and workshops, and help with website and newsletter content.

Other duties (10%)

Coordinates logistics for trainees and mentees, including T32 scholars, onboarding, and mentoring program schedules.
Supports faculty recruitment, including candidate itineraries and logistics.
Helps assemble presentations and talks.
Performs other duties as assigned.

Minimum Qualifications

High School diploma or GED.
Four years of relevant experience.

Preferred Qualifications

Bachelor's degree in Science or related field.
Three to five years supporting a senior academic or research leader, ideally in an NIH-funded environment.
Strong copy-editing skills, with working knowledge of AMA style.
Discretion with confidential personnel and grant material, and comfort switching between many projects.

Work Authorization Requirement:
This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

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Senior Coordinator, Business Operations - Research Support

Edtech.com's Summary

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