Edtech.com's Summary

Solution Tree is hiring a Senior Event Manager who leads a team of Event Managers to plan and execute various events, ensuring alignment with organizational goals and budgets. This role manages event operations, negotiates with vendors, coordinates with cross-functional teams, and provides on-site event support while mentoring staff.

Highlights

Oversee planning, execution, and management of multiple types of events.
Lead and mentor a team of 3-5 Event Managers, providing training and support.
Coordinate with hotels, venues, vendors, and presenters; negotiate contracts and budgets.
Collaborate with marketing, customer service, sales, and logistics departments.
Provide on-site leadership and problem resolution during events.
Manage budgets and ensure compliance with organizational standards and KPIs.
Required qualifications include experience managing large-scale events, strong leadership, budget management, problem-solving, and flexibility.
Recommended certification: Certified Meeting Planner (CMP).
Requires current employment at Solution Tree and ability to travel 50-60 nights per year.
Company offers benefits including health insurance, 401k with match, paid vacation, employee discounts, and disability insurance.

Senior Event Manager Full Description

***INTERNAL POSTING - MUST BE A CURRENT REGULAR EMPLOYEE OF SOLUTION TREE***
***HYBRID WORK SCHEDULE (onsite in Bloomington, IN, at least once a week)***
***MUST RESIDE WITHIN DRIVING DISTANCE TO BLOOMINGTON, IN***

POSITION SUMMARY:

The Senior Event Manager plays a critical role in the planning and executing a variety of events within the organization; all while leading a team of 3-5 Event Managers. Reporting to the Assistant Director of Events, the Senior Event Manager coordinates event operations, ensuring strict adherence to organizational guidelines, budgets, and key performance indicators (KPIs). This position requires a committed leader, dedicated not only to delivering excellent events but also providing exceptional support to our team.

Responsibilities:

Oversee the planning, execution, and management of multiple event types, ensuring alignment with organizational goals and compliance with budgets.
Planning tasks include but not limited to coordinating with hotels and event venues, negotiate with vendors, presenter management, budgeting and lead onsite support staff.
Lead and mentor a team of Event Managers, providing guidance and support in their operational and logistical responsibilities.
Train and onboard new staff and event managers.
Ensure team accountable to Solution Tree standards for event standards and procedures.
Negotiate contracts and manage relationships with vendors, maintaining budget controls and optimizing event profitability.
Collaborate with cross-functional teams including marketing, customer service, sales, and logistics to enhance event success.
Facilitate effective communication and training within the team, ensuring all members are aligned with the latest updates and practices.
Act as a support event manager on-site during events, providing backup support and leadership to ensure smooth operations and immediate problem resolution.

Qualifications:

Experience in managing large-scale events.
Strong leadership skills with the ability to manage diverse teams and personalities.
Proficient in budget management and cost negotiations.
Excellent time management skills, capacity to prioritize multiple tasks simultaneously.
Strong problem-solving skills, ability to implement solutions effectively under pressure.
Ability to be flexible when navigating the unforeseen, shifting priorities, accommodating diverse needs, and embracing change.
Current Solution Tree employee.

Certifications, recommended: CMP (Certified Meeting Planner)

Travel: 50-60 nights a year

Remote Work Environment and Personal Obligation Management

As a remote-first company, we are committed to providing our team members with the flexibility to work from anywhere. However, to maintain our standards of excellence and ensure uninterrupted productivity, we have specific expectations regarding the remote work environment.

Dedicated Workspace: Employees are expected to establish a dedicated, quiet workspace that is free of distractions. This environment should be conducive to professional activities and mirror the focus and privacy one would expect in an in-office setting.

Personal Obligations: While we recognize the challenges of balancing professional responsibilities with personal obligations, including childcare, we rely on our team members to manage these aspects effectively during work hours. It is essential that personal obligations do not impede work commitments. Employees are responsible for arranging appropriate care or support to ensure they can dedicate their full attention to their work tasks without interruption.

We believe these practices are key to fostering a productive and respectful remote working culture, where every team member can contribute their best work. We evaluate candidates based on a holistic view of their qualifications, including but not limited to their skills, experience, and education. Our goal is to offer a competitive compensation package that reflects the value we believe each employee brings to our team. The final salary for the position will be determined after a thorough evaluation of the successful candidate's relevant qualifications in relation to our compensation structure, which is designed to reward contributions and performance.

Our Company's Rooted Commitment to Attractive Benefits

Employee Discounts
Paid Vacation and Holidays (including generous personal time to celebrate holidays not listed on the company calendar)
Employee Assistance Program (EAP)
401k Retirement Plan with Employer match
Health Insurance Plans (medical, dental, vision)
HSA and Flexible Spending Accounts (ie. childcare and many more)
Employer-paid Short-Term Disability (STD) and Basic Life Insurance.
- Optional Long-Term Disability (LTD) and additional coverage for Life and AD&D
Compliance with FMLA and state-specific leave laws for necessary time off

Request for Reasonable Accommodation

If you need reasonable accommodation to fulfill an application due to a recognized disability under applicable law, kindly email HumanResources@SolutionTree.com. Please be aware that this email is intended solely to respond to specific requests for assistance related to completing the application as an accommodation for a disability. Other inquiries will not be addressed.

Disclaimers

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Solution Tree is an Affirmative Action - Equal Employment Opportunity Employer.

Original Job Description

POSITION SUMMARY:

Responsibilities:

Oversee the planning, execution, and management of multiple event types, ensuring alignment with organizational goals and compliance with budgets.
Planning tasks include but not limited to coordinating with hotels and event venues, negotiate with vendors, presenter management, budgeting and lead onsite support staff.
Lead and mentor a team of Event Managers, providing guidance and support in their operational and logistical responsibilities.
Train and onboard new staff and event managers.
Ensure team accountable to Solution Tree standards for event standards and procedures.
Negotiate contracts and manage relationships with vendors, maintaining budget controls and optimizing event profitability.
Collaborate with cross-functional teams including marketing, customer service, sales, and logistics to enhance event success.
Facilitate effective communication and training within the team, ensuring all members are aligned with the latest updates and practices.
Act as a support event manager on-site during events, providing backup support and leadership to ensure smooth operations and immediate problem resolution.

Qualifications:

Experience in managing large-scale events.
Strong leadership skills with the ability to manage diverse teams and personalities.
Proficient in budget management and cost negotiations.
Excellent time management skills, capacity to prioritize multiple tasks simultaneously.
Strong problem-solving skills, ability to implement solutions effectively under pressure.
Ability to be flexible when navigating the unforeseen, shifting priorities, accommodating diverse needs, and embracing change.
Current Solution Tree employee.

Certifications, recommended: CMP (Certified Meeting Planner)

Travel: 50-60 nights a year

Remote Work Environment and Personal Obligation Management

Our Company's Rooted Commitment to Attractive Benefits

Employee Discounts
Paid Vacation and Holidays (including generous personal time to celebrate holidays not listed on the company calendar)
Employee Assistance Program (EAP)
401k Retirement Plan with Employer match
Health Insurance Plans (medical, dental, vision)
HSA and Flexible Spending Accounts (ie. childcare and many more)
Employer-paid Short-Term Disability (STD) and Basic Life Insurance.
- Optional Long-Term Disability (LTD) and additional coverage for Life and AD&D
Compliance with FMLA and state-specific leave laws for necessary time off

Request for Reasonable Accommodation

Disclaimers

Solution Tree is an Affirmative Action - Equal Employment Opportunity Employer.

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