Hofstra University
Senior Executive Secretary, Grade D
🇺🇸 Hempstead, NY
🕑 Full-Time
💰 $42K
💻 Other
🗓️ October 9th, 2025
Edtech.com's Summary
- Provides senior executive secretarial support to the Gitenstein Institute for Health Law and Policy.
- Coordinates meetings, classes, and events for several health law programs and continuing education courses.
- Manages scheduling, communications, and logistics for the Hofstra Northwell Medical-Legal Partnership including appointment setting and invoicing.
- Maintains and updates newsletters, websites, and social media platforms for the institute.
- Supports faculty and attorneys by organizing travel, correspondence, and files.
- Requires proficiency in Microsoft Office Suite.
- Demands excellent interpersonal and communication skills with ability to multitask and work independently.
- Full-time position within the Law School's Gitenstein Institute.
- Starting salary is $41,948 with benefits including paid time off, tuition remission, and retirement plans.
- Directly reports to the Director of the Gitenstein Institute and interfaces with faculty, legal counsel, and students.
Senior Executive Secretary, Grade D Full Description
Position Title | Senior Executive Secretary, Grade D
Position Number | 897106
Position Category | Staff
School/Division | School of Law
Department | Law School - Gitenstein Institute
Full-Time or Part-Time | Full-Time
Description | Reporting to the Director of the Gitenstein Institute for Health Law and Policy, the Senior Executive Secretary performs senior level secretarial tasks for the Law School’s Gitenstein Institute for Health Law and Policy.
Responsibilities include, but are not limited to: Represents the Gitenstein Institute, serving as the central point of contact and resource regarding information about programs and courses. Coordinates meetings, classes and events for programs and courses at the institute including Conversations: Health and Treatment (CHAT), Under the Microscope, Mission Critical Veterans Project, Bioethics Certificate Course and Continuing Legal Education course. Provides support for the above programs, including preparing materials, updating syllabi, setting up the online classroom in Canvas, creating posters and corresponding with speakers and students attending program/event. Coordinates logistics for conferences including booking rooms, ordering refreshments, arranging audiovisual services, coordinating speakers, printing, and preparing materials. Supports the Hofstra Northwell Medical-Legal Partnership by fielding calls from MLP legal services, scheduling appointments for legal consultations with clients, arranging meetings, submitting invoices, and overseeing the daily activities and schedules of the attorneys representing the MLP. Acts as a liaison between Pro-Bono Counsel and the Legal Director of the MLP. Schedules meetings, training, and keeps track of clients assigned to attorneys. Maintains and updates the Gitenstein Newsletter, webpages, and various social media platforms for the Institute. Responsible for providing overall secretarial support for the Institute including maintaining calendars, coordinating travel, preparing email correspondence, maintaining files and photocopying. May perform other duties not specifically defined above, but which require the same degree of skills and which are normally included within the above job title.
Hours: Monday through Friday 9am to 5pm.
Subject to bumping
Qualifications | Proficiency in Microsoft Office Suite required. Must be detail oriented with the ability to multitask, work independently, and meet deadlines with minimal supervision. Excellent interpersonal and communication skills.
Preferred Qualifications |
Special Instructions |
Deadline | Open Until Filled
Date Posted | 10/08/2025
EEO Statement | Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law.
Salary/Salary Range | $41,948
Additional Information
Hofstra University provides the above salary* as a good faith estimate of the starting pay range which considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and education. In addition to the salary offered, we offer a collegial and inclusive culture, and a benefits program which includes generous paid time off, paid holidays, tuition remission for employees and eligible dependents, and a retirement plan with University contributions.
*Salary ranges indicated for positions covered under a Collective Bargaining Agreement are in accordance with the CBA.
- Resume
- Cover Letter (Including Salary Requirement)
Similar Jobs
Academic Support Coordinator
The University of Texas at Dallas
🇺🇸 Hybrid - Richardson, TX
Grants Administrator
Rutgers University
🇺🇸 New Brunswick, NJ
Executive Staff Assistant
Michigan State University
🇺🇸 Hybrid - East Lansing, MI
Lifelong Learning Institute Program Coordinator
James Madison University
🇺🇸 Harrisonburg, VA
Academic Support Coordinator
The University of Texas at Dallas
🇺🇸 Hybrid - Richardson, TX
