Edtech.com's Summary

Florida International University is hiring a Senior Program Administrator GME - Herbert Wertheim College of Medicine. Based within Baptist Hospital Miami, this administrator runs the day-to-day operations of one or more graduate medical education programs, from trainee recruitment and scheduling to budget tracking and accreditation compliance. Close coordination with program directors, the Office of GME, and HWCOM Human Resources keeps trainees credentialed, evaluated, and on track with ACGME requirements.

Highlights

Administer day-to-day operations for one or more GME programs, including departmental files, institutional forms, and program finances.
Build and manage each program's operational budget alongside program leadership and the Office of GME.
Oversee trainee recruitment and graduation, including ERAS application screening and candidate interview scheduling.
Coordinate trainee rotation schedules, conferences, evaluations, and orientation logistics.
Track competency and milestone evaluations and share performance results through the Clinical Competency Committee.
Ensure compliance with ACGME and board-specific requirements, including accreditation site visits and annual reporting.
Serve as liaison between the program, the Office of GME, HWCOM Human Resources, and outside accrediting bodies.
Bachelor's degree and 2 years of experience, or 6 years of office or related experience.
3+ years of GME program administration in a healthcare or university setting preferred, with residency management system experience (Medhub or New Innovations).
Salary range $55,000-$60,000, with a sign-on bonus available for external applicants.

Senior Program Administrator GME - Herbert Wertheim College of Medicine Full Description

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

**THIS POSITION IS ELIGIBLE FOR A SIGN-ON BONUS (EXTERNAL APPLICANTS ONLY)**

Florida International University (FIU) Herbert Wertheim College of Medicine (HWCOM) is a national leader in integrating community-based medical education and clinical care. We are dedicated to training socially accountable physicians, scientists, and health professionals committed to serving the community. HWCOM is an academic and clinical affiliate of Baptist Health, South Florida's (BHSF) largest not-for-profit health system. BHSF and HWCOM aim to develop a catalog of graduate medical education (GME) programs based out of BHSF's largest hospital, Baptist Hospital Miami (BHM).

We are currently seeking a Sr. Program Administrator for Graduate Medical Education to join our team of professionals within Baptist Hospital Miami:

Responsible for the day-to-day administration of multiple programs or a single large program, as assigned, including creating and maintaining departmental files, preparation of institutional forms and requests, creating purchase orders and tracking/reporting program finances on an ongoing basis in compliance with institutional and regulatory requirements.
Create program's operational budget in conjunction with program leadership and OGME. Manages and tracks future year projections to ensure budget compliance. Manages and monitors budget(s) for variances.
Manages and oversees trainee recruitment and graduation, including but not limited to application screening in the residency application software (e.g. ERAS), assisting with scheduling candidate interviews, ensuring trainees meet program requirements, securing meeting sites and venues, etc.
Coordinates daily activities of the trainees to include developing and disseminating rotation schedules, scheduling conferences and meetings, developing and tracking completion of trainee & faculty evaluations, preparing for faculty meetings, taking minutes at various meetings and other activities as requested.
Coordinates all logistics for program-specific orientation of new trainees.
Manages evaluation mapping of competencies and milestones. Analyzes evaluations and shares trainee performance evaluations with program leadership via Clinical Competency Committee (CCC).
Creates conference schedules, ensures didactics meets accreditation requirements, and integrates new ideas.
Maintains accurate records of the trainee schedule and experience including rotations, procedure logs, evaluations, duty hours, leave and paid time off to ensure accurate reporting through the residency management software and Intern and Resident Information System (IRIS).
In collaboration with Program Director ensures compliance with ACGME program requirements, board specific requirements and annual reporting.
Revises, creates and implements policies/procedures in collaboration with Program Director. Critically evaluates policies to ensure alignment with institutional policies and accreditation requirements.
Coordinates accreditation site visits, including preparing documents and actively participating in site visit.
Ensures all databases and marketing materials are current and accurately reflect residency program information.
Serves as a liaison between the program and the Office of GME and HWCOM Human Resources department, to facilitate new trainee credentialing and onboarding as well as offboarding procedures.
Provides guidance to trainees on program and GME policies, and non-clinical aspects of the program.
Liaison between the program-specific accrediting bodies, program leadership and OGME. Primary contact for external organizations and stakeholders.
Attends and presents at local and national meetings as appropriate.
Performs other related duties as required or directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications

Bachelor's degree and 2 years of experience OR six (6) years of office or related experience; OR an equivalent combination of relevant education and/or experience.

Desired Qualifications

Experience in a healthcare or university setting, to include a minimum of 3 years in GME program administration.

Advanced knowledge of GME and ACGME program requirements required.

Proficiency in residency management system (Medhub or New Innovations)

Knowledge and proficiency in either ERAS and/or Thalamus a plus.

Job Category

Administrative

Advertised Salary

$55,000 - $60,000

**THIS POSITION IS ELIGIBLE FOR A SIGN-ON BONUS (EXTERNAL APPLICANTS ONLY)**

Work Schedule

8:30am - 5:00pm

Pre-Employment Requirements

Drug Screening

Expanded Background Check

Disclosures

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email [email protected].

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or [email protected]. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.

Original Job Description

About FIU

Job Summary

**THIS POSITION IS ELIGIBLE FOR A SIGN-ON BONUS (EXTERNAL APPLICANTS ONLY)**

We are currently seeking a Sr. Program Administrator for Graduate Medical Education to join our team of professionals within Baptist Hospital Miami:

Responsible for the day-to-day administration of multiple programs or a single large program, as assigned, including creating and maintaining departmental files, preparation of institutional forms and requests, creating purchase orders and tracking/reporting program finances on an ongoing basis in compliance with institutional and regulatory requirements.
Create program's operational budget in conjunction with program leadership and OGME. Manages and tracks future year projections to ensure budget compliance. Manages and monitors budget(s) for variances.
Manages and oversees trainee recruitment and graduation, including but not limited to application screening in the residency application software (e.g. ERAS), assisting with scheduling candidate interviews, ensuring trainees meet program requirements, securing meeting sites and venues, etc.
Coordinates daily activities of the trainees to include developing and disseminating rotation schedules, scheduling conferences and meetings, developing and tracking completion of trainee & faculty evaluations, preparing for faculty meetings, taking minutes at various meetings and other activities as requested.
Coordinates all logistics for program-specific orientation of new trainees.
Manages evaluation mapping of competencies and milestones. Analyzes evaluations and shares trainee performance evaluations with program leadership via Clinical Competency Committee (CCC).
Creates conference schedules, ensures didactics meets accreditation requirements, and integrates new ideas.
Maintains accurate records of the trainee schedule and experience including rotations, procedure logs, evaluations, duty hours, leave and paid time off to ensure accurate reporting through the residency management software and Intern and Resident Information System (IRIS).
In collaboration with Program Director ensures compliance with ACGME program requirements, board specific requirements and annual reporting.
Revises, creates and implements policies/procedures in collaboration with Program Director. Critically evaluates policies to ensure alignment with institutional policies and accreditation requirements.
Coordinates accreditation site visits, including preparing documents and actively participating in site visit.
Ensures all databases and marketing materials are current and accurately reflect residency program information.
Serves as a liaison between the program and the Office of GME and HWCOM Human Resources department, to facilitate new trainee credentialing and onboarding as well as offboarding procedures.
Provides guidance to trainees on program and GME policies, and non-clinical aspects of the program.
Liaison between the program-specific accrediting bodies, program leadership and OGME. Primary contact for external organizations and stakeholders.
Attends and presents at local and national meetings as appropriate.
Performs other related duties as required or directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications

Bachelor's degree and 2 years of experience OR six (6) years of office or related experience; OR an equivalent combination of relevant education and/or experience.

Desired Qualifications

Experience in a healthcare or university setting, to include a minimum of 3 years in GME program administration.

Advanced knowledge of GME and ACGME program requirements required.

Proficiency in residency management system (Medhub or New Innovations)

Knowledge and proficiency in either ERAS and/or Thalamus a plus.

Job Category

Administrative

Advertised Salary

$55,000 - $60,000

**THIS POSITION IS ELIGIBLE FOR A SIGN-ON BONUS (EXTERNAL APPLICANTS ONLY)**

Work Schedule

8:30am - 5:00pm

Pre-Employment Requirements

Drug Screening

Expanded Background Check

Disclosures

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Notice of Non-Discrimination

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or accommodations@fiu.edu. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.

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Senior Program Administrator GME - Herbert Wertheim College of Medicine

Edtech.com's Summary

Senior Program Administrator GME - Herbert Wertheim College of Medicine Full Description

Learning & Development Specialist

Training & Development Specialist

Learning & Development Specialist II

Regional Training Specialist

Learning and Development Specialist