Senior Project Manager – Civic Education

Job Profile:

Administrative Operations Specialist 3

Job Family:

Administrative Operations

Time Type:

Full time

Max Pay - Depends on experience:

$80,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Supports and instructs those served by the department with complex queries, applies specialized knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.

Job Description:

Senior Project Manager - Civic Education

Salary Range: $77,500 - $80,000

The Center for American Civics at Arizona State University is seeking a Senior Project Manager for Civic Education. Under the general direction of the Center Director, the Senior Project Manager for Civic Education provides strategic leadership and oversight for complex, multi-stakeholder civic education initiatives, events, and grant-funded programs. This role serves as the primary liaison among internal leadership, program directors, educators, funders, and external partners, with responsibility for project planning, execution, risk management, budgeting, and reporting.

The Senior Project Manager leads projects from concept through completion, ensuring programs are delivered on time, within scope and budget, and in compliance with grant, institutional, and contractual requirements. The role applies advanced project management practices, proactively manages risk and change, and provides leadership and guidance to project staff and cross-functional teams to achieve high-quality outcomes aligned with CAC's mission.

Essential Duties

• Provides overall leadership and accountability for civic education initiatives and grant-funded programs, managing the full project lifecycle from planning through evaluation and closeout.

• Proficiency with event and registration platforms (e.g., Mazveo, Stova), email/newsletter tools (e.g., SFMC), and basic data management systems.

• Develops and oversees comprehensive project plans, including scope, timelines, milestones, deliverables, risk mitigation strategies, and resource allocation.

• Establishes project governance, decision-making frameworks, and escalation pathways to ensure effective execution and issue resolution.

• Proactively identifies, assesses, and manages project risks, dependencies, and changes, ensuring continuity and successful delivery.

•  Serves as the primary point of contact for internal leadership, funders, educators, and external partners regarding program status, expectations, and outcomes.

• Builds and sustains strong relationships with internal and external constituents, ensuring alignment with strategic goals and contractual or grant commitments.

• Represents the Center as needed in the absence of the Director or Program Directors to ensure continuity of relationships and decision-making.

• Oversees program budgets in collaboration with the Business Operations Specialist Sr., including forecasting, expense monitoring, variance analysis, and financial reporting.

• Ensures project plans align with grant agreements, funding requirements, and institutional financial policies.

• Monitors grant deliverables, reporting timelines, and compliance requirements; ensures accurate and timely submissions.

• Allocates and manages internal and external resources to support effective program delivery.

•  Provides direction and guidance to project staff and cross-functional team members involved in program delivery.

• Establishes clear roles, responsibilities, and performance expectations for project contributors.

• Facilitates collaboration across departments to ensure infrastructure, facilities, technology, communications, and staffing needs are met.

• Supports training, onboarding, and continuous improvement related to project management practices and systems.

• Oversees execution of major events and programs, including professional learning institutes, boot camps, and convenings, ensuring high-quality participant experiences.

• Ensures logistical planning (space, registration platforms, catering, speakers, materials, technology) is aligned with project goals and timelines.

• Maintains accountability for quality standards, participant satisfaction, and operational excellence.

• Oversees program evaluation strategies, including data collection, analysis, and interpretation of outcomes.

• Prepares and reviews project status reports, dashboards, debriefs, and executive summaries for leadership and funders.

• Uses data and lessons learned to recommend improvements to program design, delivery, and operational processes.

• Ensures consistent use of approved systems, templates, and project management tools.

Minimum Qualifications

Bachelor's degree in related field AND five (5) years' experience managing projects/client relationships; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience coordinating events, program logistics, and stakeholder communications.

• Proficiency with event and registration platforms (e.g., Mazveo, Stova), email/newsletter tools (e.g., SFMC), and/or basic data management systems.

• Experience managing program budgets, grant requirements, and reporting deadlines.

• Ability to collect, track, and report evaluation data for program assessment and grant compliance.

• Demonstrated experience leading large-scale or grant-funded programs with multiple stakeholders.

• Advanced project management skills, including risk management, change management, and budget oversight.

• Experience serving as a primary client or funder liaison.

• Strong leadership, facilitation, and decision-making skills.

• Experience in higher education, civic education, nonprofit, or public-sector environments.

• Demonstrated ability to work independently and collaboratively with educators, faculty, staff, and/or external partners.

Department Statement:

ASU's School of Civic & Economic Thought and Leadership is a nationally unique program to ground the next generation of national and international leaders in great works of civic, economic, political, and moral thought. Transdisciplinary study is enriched by the presence of ASU's Center for American Civics and Center for the Study of Economic Liberty within the School. A blend of courses, practical leadership experiences, and public forums for debating contemporary issues prepares undergraduate and graduate students to lead in both civil society and public affairs.  The School also offers a national-caliber speakers program and an array of civic education initiatives for the ASU, Arizona, and national communities. For more information please visit https://scetl.asu.edu/

SCETL is one of 19 academic units within the College of Liberal Arts and Sciences, which offers the greatest choice and diversity of studies of any college at Arizona State University, the largest public university in the United States. In addition to top academic programs, award-winning faculty, and state-of-the-art lab and research facilities, the College of Liberal Arts and Sciences offers unique opportunities to explore a vast spectrum of academic disciplines—from science and math to languages and philosophy—that few other colleges and universities can provide. With 13 schools, six departments, three programs, 89 majors, 136 graduate degrees, and over 40 world-class research centers and one-of-a-kind institutes, the College of Liberal Arts and Sciences is redefining liberal arts and sciences education for the 21st century.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

Grant Funded

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$18876.htmld

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact HR Talent Acquisition before the posting close date to request edits.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.