College Board
Special Assistant to the CEO
🇺🇸 Hybrid - New York, NY
🕑 Full-Time
💰 $100K - $136K
💻 Other
🗓️ August 13th, 2025
Edtech.com's Summary
College Board is hiring a Special Assistant to the CEO to manage calendar and logistics, provide administrative support, and ensure smooth daily operations for the CEO and executive office. The role requires coordinating meetings, travel, expenses, personal support tasks, and acting as a first line of tech support while collaborating with internal teams.
Highlights
- Manage CEO and Chief of Staff calendars and meeting logistics, including cross-functional scheduling.
- Coordinate travel arrangements, expense reports, and daily administrative operations.
- Support personal and family-related scheduling tasks for the CEO.
- Serve as primary tech support liaison for CEO devices and virtual meetings.
- Assist with mailings, event coordination, and special projects while maintaining confidentiality.
- Require expertise in Microsoft Office Suite and familiarity with Concur or similar expense platforms.
- Minimum 5 years administrative experience supporting senior executives required.
- High school diploma required; BA preferred.
- Strong verbal and written communication skills and ability to handle sensitive information discreetly.
- Compensation range: $100,000–$136,000 based on location, experience, and qualifications.
Special Assistant to the CEO Full Description
Special Assistant to the CEO
New York, NY
Full time
Special Assistant to the CEO
College Board – Office of the CEO
Location: This is a hybrid role and requires the candidate to be on-site at our New York office at a minimum of every Tuesday and Wednesday with other in-person work as needed.
Type: This is a full-time position
*A strong candidate has been identified for this position*
About the Team
The Office of the CEO is a small, close-knit team that operates at the center of College Board, helping leads College Board’s daily execution, strategic direction and guide its culture. The eight-member team includes our CEO, President, and Chief of Staff; we collaborate daily with colleagues across the 1,800-person organization. We work with urgency, integrity, and a focus on high-quality output. Our team is committed to providing clarity and meaning for all College Board colleagues to drive organizational priorities and thrive within the organization.
About the Opportunity
As Special Assistant to the CEO, you are part of the engine that makes our office – and the organization – operate. You are exceptionally reliable, organized, detail-obsessed, and a kind professional. You are the owner of calendar and logistics and administrative support that ensure the CEO can lead effectively each day. You are a key part of the fabric of the executive office, taking command of the routines and rhythms that support operations in the office. You are an expert in anticipating and solving problems before they arise; you thrive in a fast-paced and dynamic environment and have a strong orientation towards making days operating smoothly and delivering kindness and caring touches along the way. In this role, you will manage the CEO’s calendar, support travel and expenses, and ensure daily operations run seamlessly. You will report to the Chief of Staff and also take regular direction from the CEO and President.
In this role, you will:
Calendar Management
- Manage all aspects of the CEO’s and Chief of Staff’s calendar, resolving conflicts efficiently and ensuring accurate scheduling. Maintain full command of meeting logistics including locations, attendees, and travel time.
- Quickly develop fluency in the CEO’s preferences and proactively apply them when scheduling.
- Collaborate with EAs across the organization to coordinate complex, cross-functional scheduling.
- Daily Support, Travel, and Expenses
- Provide broad administrative and operational support including travel arrangements, expense reports, and meeting logistics.
- Arrange reliable transportation, travel, and accommodation.
- Provide logistical support for the Chief of Staff as needed.
Personal Support
- Leverage the CEO’s time to be seamless between personal and professional
- Support some personal and family-related scheduling and coordination tasks to optimize the CEO’s time.
Technology & IT Coordination
- Serve as the first line of tech support for the CEO’s devices and virtual meetings.
- Liaise with the College Board IT department for any escalated needs.
Miscellaneous and Special Projects
- Support with mailings, event coordination, research, and supply management.
- Uphold confidentiality and build strong, reliable working relationships across the organization.
About You
To qualify for this role, you must have:
- High school diploma or equivalent required; BA preferred.
- Minimum 5 years of administrative experience supporting senior executives.
- Expertise in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel).
- Experience managing complex calendar schedules and high-level travel logistics.
- Familiarity with Concur or similar expense platforms.
- Excellent verbal and written communication skills.
- Highly proactive and responsive, with strong judgment and problem-solving skills.
- Exceptional organization, multitasking, and attention to detail.
- Positive, personable, and collaborative demeanor.
- Ability to manage sensitive information with discretion.
- Available to work in person on Tuesdays and Wednesdays in our New York office, and easily other days as well as needed
- The ability to travel regularly to the CEO’s home and College Board’s office as well as an additional 3-4 times a times a year on behalf of College Board business
All roles at College Board require:
- A passion for expanding educational and career opportunities and mission-driven work
- Authorization to work in the United States for any employer
- Curiosity and enthusiasm for emerging technologies, with a willingness to experiment with and adopt new AI-driven solutions and a comfort learning and applying new digital tools independently and proactively.
- Clear and concise communication skills, written and verbal
- A learner's mindset and a commitment to growth: welcoming diverse perspectives, giving and receiving timely, respectful feedback, and continuously improving through iterative learning and user input.
- A drive for impact and excellence: solving complex problems, making data-informed decisions, prioritizing what matters most, and continuously improving through learning, user input, and external benchmarking.
- A collaborative and empathetic approach: working across differences, fostering trust, and contributing to a culture of shared success.
About Our Process
- Application review will begin immediately and will continue until the position is filled. This role is expected to accept applications for a minimum of 5 business days.
- While the hiring process may vary, it generally includes: resume and application submission, recruiter phone/video screen, hiring manager interview, performance exercise such as live coding, a panel interview, a conversation with leadership and reference checks.
What We Offer
At College Board, we offer more than just a paycheck—we provide a meaningful career, a supportive team, and a comprehensive package designed to help you thrive. We’re a self-sustaining nonprofit that believes in fair and competitive compensation, grounded in your qualifications, experience, impact, and the market.
A Thoughtful Approach to Compensation
- The hiring range for this role is $100,000–$136,000.
- Your exact salary will depend on your location, experience, and how your background compares to others in similar roles at the College Board.
- We aim to make our best offer upfront—rooted in fairness, transparency, and market data.
- We adjust salaries by location to ensure fairness, no matter where you live.
You’ll have open, transparent conversations about compensation, benefits, and what it’s like to work at College Board throughout your hiring process. Check out our careers page for more.
Similar Jobs
Sr Data Analyst, Assessment Program
Columbia University
🇺🇸 New York, NY
Scholar Programs Coordinator
University of South Carolina
🇺🇸 Columbia, SC
Digital Gift Officer / Development Officer I
Michigan State University
🇺🇸 Remote - US
Projects Officer/Grants Specialist
New York University
🇺🇸 Hybrid - New York, NY
Volunteer Outreach Coordinator
iMentor
🇺🇸 Hybrid - New York, NY
