Emory University
Special Assistant/Project Manager - School of Medicine, Emory at Grady
Sigma
Six Sigma
Edtech.com's Summary
Emory University is hiring a Special Assistant/Project Manager for the School of Medicine at Emory at Grady. This role involves collaborating with senior leadership to manage and execute special projects, provide business support in external relations, budget, finance, human resources, and operations, and lead project teams to ensure timely completion and integration of business processes.
Highlights
- Collaborate with divisional executive leadership to manage work plans and facilitate follow-ups.
- Draft communications including articles, presentations, reports, and policies.
- Conduct comprehensive research, data analysis, and develop executive summaries.
- Lead project teams and ensure integration with business processes and operational goals.
- Prepare and assist with budget analyses and participate in long-range financial planning.
- Support external relations, clinical staffing models, electronic system implementations, and campus space planning.
- Use Microsoft Suite (Word, Excel, Access, PowerPoint), internet, and email proficiently.
- Require a bachelor's degree in business or related field and at least five years' experience in project management and finance/budget analysis.
- Preferred qualifications include healthcare operations experience, project management certifications (PMP, Lean Six Sigma), and advanced degrees in health systems management or business administration.
- Provide direct support to Medical Director, CIC, and Senior Director Clinical Operations and represent executive leadership in meetings.
Special Assistant/Project Manager - School of Medicine, Emory at Grady Full Description
Discover Your Career at Emory University:
Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community. Description:
As part of the management team, the Project Manager collaborates with senior divisional leadership to manage and execute special projects and to provide business support related to external relations, budget and finance, human resources, and operations.
KEY RESPONSIBILITIES:
- Attends meetings with divisional executive leadership, develops and manages work plans, and ensures or facilitates appropriate follow up.
- Drafts key communications such as articles, presentations, reports, and policies.
- Researches strategic intent of, develops agendas for, and prepares materials or presentations for meetings.
- Conducts complex projects requiring comprehensive research and data analysis.
- Collaborates with others to facilitate projects and ensure timelines and action plans are accomplished.
- Provides leadership to project team members and ensures integration of relevant business processes.
- Prepares and assists in budget analyses.
- Participates in long-range financial planning, trending, and budgeting.
- Ensures the integrity and accuracy of financial information and reporting.
- Analyzes data and reports, identifies and summarizes trends, develops executive summaries.
- Represents divisional executive leadership at meetings.
- Performs related responsibilities as required.
Sample projects:
- Annual clinical department preparation for Grady Scope of Service.
- Development/refinement of clinical staffing models.
- Small to large scale implementation of electronic systems (i.e., Qgenda scheduling).
- Campus space planning and inventory management
- Leader onboarding/development/training.
- Campus emergency preparedness/planning.
Sample duties:
- Participate in and capture key next step actions for Sr. Leader team within the EG Deans’ Office; following up with action step planning to ensure office meeting objectives.
- Provide direct support to Medical Director, CIC and Sr. Director Clinical Ops to include meeting coordination/facilitation.
- May assist with the review/development of clinical staffing models.
MINIMUM QUALIFICATIONS:
- A bachelor's degree in business administration or other related field.
- Five years of experience with an emphasis on project management and finance/budget analysis.
- Expertise in use of office technology, including the MicroSoft Suite (Word, Excel, Access and PowerPoint,) Internet, and e-mail.
- Excellent written and verbal communication skills.
- Demonstrated ability to work effectively in a team-based environment.
PREFERRED QUALIFICATIONS:
- Listening, organization, communication (written/verbal), presentation skills.
- Solid analytical skills.
- 1-2 years healthcare operations experience; preferably at a leadership level.
- Demonstrated experience in project management / process improvement.
- Program planning experience.
- Education and training experience.
- Master’s degree in health systems management or Business Administration.
- Preferred Certifications: Project Management Professional (PMP), Lean Six Sigma.
NOTE: Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee. This position is onsite: 80%, offsite: 20%.
Additional Details:
Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).
Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.
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