Special Assistant/Project Manager - School of Medicine, Research Administration Services

Discover Your Career at Emory University:

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

Description:

As a Project Manager for the School of Medicine Office of Research Administration, this position supports special projects and manages project timelines across multiple research infrastructure units in SOM and Woodruff Health Sciences (WHSC) Discovery and Innovation, and other research and research administration priorities.

 

Specific Job Duties:

• Working primarily with the SOM Senior Executive Administrator for Research Administration and the SOM Research Administrator, the Project Manager will support implementation and decision-making across a variety of projects.
• Partners closely with other team project managers.
• Specific examples may include:
  • Managing project tracking and reporting tools for executive leadership, partnering with faculty to launch new projects, process optimization and improvements, assisting with data pulls, updating and maintaining business-related metrics, coordinating policy development/feedback/review, assisting with commitment tracking and forecasting of key financial data, creating and editing presentations for leadership, coordinating agenda development, assisting with on- and off-boarding, partnering with the SOM communications team, managing processes for business operations, and facilitating the planning and organization of events.

As part of the management team, the Project Manager collaborates with senior divisional leadership to manage and execute special projects and to provide business support related to external relations, budget and finance, human resources, and operations.

 

KEY RESPONSIBILITIES:

• Attends meetings with divisional executive leadership, develops and manages work plans, and ensures or facilitates appropriate follow up.
• Drafts key communications such as articles, presentations, reports, and policies.
• Researches strategic intent of, develops agendas for, and prepares materials or presentations for meetings.
• Conducts complex projects requiring comprehensive research and data analysis.
• Collaborates with others to facilitate projects and ensure timelines and action plans are accomplished.
• Provides leadership to project team members and ensures integration of relevant business processes.
• Prepares and assists in budget analyses.
• Participates in long-range financial planning, trending, and budgeting.
• Ensures the integrity and accuracy of financial information and reporting.
• Analyzes data and reports, identifies and summarizes trends, develops executive summaries.
• Represents divisional executive leadership at meetings.
• Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

• A bachelor's degree in business administration or other related field.
• Five years of experience with an emphasis on project management and finance/budget analysis.
• Expertise in use of office technology, including the MicroSoft Suite (Word, Excel, Access and PowerPoint,) Internet, and e-mail.
• Excellent written and verbal communication skills.
• Demonstrated ability to work effectively in a team-based environment.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee. 

Additional Details:

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).

Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at [email protected] or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.