Special Programs Coordinator

Special Programs Coordinator

EEO Statement  | Wright State University is an equal opportunity employer.
Faculty Rank or Job Title  | Special Programs Coordinator
Job Category:  | Administrative (exempt/non-exempt)
Department  | Medical Education-BSOM
EEO number:  | 25P250
Position FTE  | 100%
Minimum Annual or Hourly Rate  | $50,000
Salary Band:  | S04

Job Summary/Basic Function: 
The Coordinator for Special Programs in the Department of Medical Education (DME) provides comprehensive academic and administrative support for key medical education programs, including curriculum coordination, dual degree pathway management, and the Global Health Scholars Program. This role ensures seamless course delivery across multiple content areas, serves as a central point of contact for students in specialized tracks, and facilitates interdepartmental collaboration with affiliated colleges and institutional offices. The coordinator plays an essential role in maintaining the integrity and efficiency of complex educational offerings within the Boonshoft School of Medicine (BSOM).

Minimum Qualifications 
A Bachelor’s degree with three years of experience in education, healthcare, program management, or a related field OR and Associate’s degree and five years of experience in education, healthcare, program management, or a related field Proficient in MS Office and database management. Excellent communication skills to communicate with internal and external clients. Professional writing, document editing, and the ability to create accurate progress reports. Demonstrated ability to work on multiple diverse projects at the same time and to work autonomously. Experience working with wide range of students. Attention to detail in customer services, records management, and other work products.

Preferred Qualifications 
Master’s degree and 1 year of related experience. Experience with academic program accreditation and/or working in higher education. Experience with university computer systems i.e. BANNER Admin, EAB-Navigate, Pilot, Slate. Experience developing and monitoring academic program outcomes. Experience with learning management systems.

Essential Functions and percent of time:
Curriculum Coordination and Course Support 50% Support, coordinate, and assist with Interprofessional Education curriculum and activities across all 4 years of the medical education program. Clinical Medicine coordination Upstream Medicine: Provide course support, including loading materials into Elentra, managing gradebooks, offering general assistance to faculty teams, and supporting classroom logistics such as required meetings, attendance, and technology setup. Service Learning (SLE): Provide comprehensive course support (Elentra material uploads, gradebook management, faculty assistance, classroom logistics). Manage administrative processes for SLE including supporting the module director with communications with students, SLE committees and community partners, updating electronic files and list of SLE opportunities, assisting Module Director with program evaluation such as virtual site interviews.  Support course delivery by uploading content into Elentra, managing gradebooks, assisting faculty and guest speakers, coordinating required sessions, tracking attendance, and providing classroom support. Provide exam proctoring support as needed across DME courses and assessments Offer flexible course coordination and administrative support across all DME-led courses, as assigned.

Dual Degree Programs 25% Serve as primary administrative liaison between the DME, dual degree program directors, and affiliated colleges (e.g., School of Public Health, College of Business). In collaboration with leadership, serve as a coordinator for MD in 3 students, assisting with scheduling, advising support, and administrative needs. Track and monitor student academic progress and milestones for each dual degree pathway. Maintain centralized student records for dual degree cohorts, including schedules, advising notes, and degree audit checklists. Coordinate enrollment and registration between programs, ensuring accurate student status for both degrees (e.g., leaves of absence, re-entry). Schedule and facilitate orientation sessions and advising meetings for dual degree students. Support planning and communication related to transitions between MD and non-MD coursework years (e.g., MPH year out, MBA term). Manage and communicate timelines and application procedures for each pathway (internal and external). Assist in tracking program completion requirements and prepare documentation for graduation clearance. Liaise with the Office of Student Affairs and Admissions (OSAA), Financial Aid, and Registrar regarding student eligibility, status, and benefits (e.g., scholarships, ERAS timelines). Gather and maintain program evaluation data (student surveys, outcome metrics) to support reporting and continuous improvement efforts. Serve as a point of contact for prospective and current students enrolled in or exploring alternative pathways (PLDP (M.D./Master of Public Health (MPH), M.D./ Master of Business Administration (MBA), MD in 3, Md/PhD); this includes providing general coordination, communication support, and referrals to appropriate academic and advising resources.

Essential Functions and percent of time (cont'd): 
Global Health Scholars Program (GHSP) 25% Provide comprehensive course support for Global Health Foundations 1 and 2 as well as the GH-MD-MPH dual degree pathway; including but not limited: Upload and maintain course materials in Elentra General support for faculty and guest faculty Coordinate required meetings, classroom sessions, and attendance tracking Gradebook management.  Serve as the primary point of contact for prospective and current students interested in the GHSP program. Track certificate completion and student progress Serve as liaison with OSAA on matters related to financial aid, ERAS, scholarships, and graduation requirements Oversee and facilitate the application process for each cohort Coordinate with the University Center for International Education (UCIE) as needed

Non-Essential Functions and percent of time:  |

Working Conditions  | To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University making an employment offer contingent on various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources.

Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees.
Special Instructions to Applicants  |
Posting Date  | 06/13/2025
First Consideration Date:  | 06/23/2025
Closing Date  |
Open Until Filled  | Yes

Supplemental Questions

Required fields are indicated with an asterisk (*).

Required Documents

3640 Colonel Glenn Hwy., Dayton, OH 45435 USA