Edtech.com's Summary

College of Western Idaho is hiring a Specialist, Accounts Payable. The role involves managing invoice processing, auditing the P-card program, handling vendor relations, and supporting financial record accuracy to maintain the institution's financial integrity.

Highlights

Process invoices, check requests, and electronic payments accurately and efficiently.
Administer and audit the college's P-card program, ensuring compliance with policies.
Maintain vendor files, respond to vendor inquiries, and prepare accurate 1099 reporting.
Enter vouchers into the Colleague ERP system and reconcile accounts payable transactions.
Provide documentation for year-end audits and assist with financial reporting.
Require Associate’s degree in Accounting or Bookkeeping or equivalent experience.
Minimum of 1 year experience in accounts payable processing using an ERP system, preferably Colleague ERP.
Strong mathematical, data analysis, communication, and customer service skills.
Full-time position with a posted pay range of $16.22 - $20.27 per hour.
Offers comprehensive benefits including premium healthcare plans, employer retirement contributions above 11%, tuition discounts, personal leave, and professional development opportunities.

Specialist, Accounts Payable Full Description

Contract Length:

N/A

Reports To:

Manager II, Purchasing/Payroll/Fixed Assets

Position Status:

FT - Full-Time

Posted Pay Range:

$16.22 - $20.27

Keep CWI Running Smoothly as an Accounts Payable Specialist!

Are you a detail-oriented accounting professional who enjoys working with numbers, solving problems, and ensuring timely payments? The College of Western Idaho (CWI) is seeking an Accounts Payable Specialist to manage invoice processing, P-card auditing, and vendor relations—all while supporting the financial integrity of the institution.

Why Join CWI?

At CWI, we are committed to operational excellence and student success. As an Accounts Payable Specialist, you’ll play a vital role in maintaining accurate financial records, supporting internal departments, and ensuring vendors are paid promptly and correctly.

Benefits:

CWI offers one of the most affordable and comprehensive benefits packages in higher education, including:

Premium healthcare plans
11%+ employer retirement contributions
Tuition discounts
Generous personal leave
Opportunities for professional development

Financial Operations with Purpose:

Process invoices, check requests, and electronic payments with accuracy and efficiency
Administer and audit the college’s P-card program
Ensure compliance with institutional, state, and federal financial policies

Impactful Work in Higher Education:

Support faculty, staff, and vendors with timely and professional service
Maintain accurate records and assist with year-end audits
Contribute to the financial health and transparency of the college

Collaborative & Detail-Oriented Environment:

Work closely with departments across campus
Provide training and support on P-card usage and financial procedures
Maintain vendor files and ensure accurate 1099 reporting

Key Responsibilities:

Invoice & Payment Processing

Review invoices and check requests for proper documentation and coding
Enter vouchers into the Colleague ERP system
Prioritize and process payments according to terms

P-Card Program Administration

Audit transactions and ensure timely submission of approvals
Provide training to cardholders, approvers, and accounting staff
Monitor compliance with college policies

Vendor & Account Management

Respond to vendor and staff inquiries
Reconcile accounts payable transactions and general ledger entries
Maintain vendor files and prepare 1099s

Audit & Reporting Support

Provide documentation for year-end audits
Administer office supply and business accounts
Perform account reconciliations and assist with reporting

What We’re Looking For:

Associate’s degree in Accounting or Bookkeeping, or equivalent experience
Minimum 1 year of experience processing accounts payable using an ERP system
Prior experience in higher education accounting (preferred)
Knowledge of accounts payable systems, general ledger procedures, and basic accounting principles
Experience with Colleague ERP (preferred)
Strong mathematical and data analysis skills
Highly organized, accurate, and deadline-driven
Able to work independently and collaboratively in a fast-paced environment
Strong communication and customer service skills

Most positions at CWI are in-person and based on campus. While some roles may allow up to two remote workdays per week, eligibility for remote work is determined on a case-by-case basis at the hiring manager's discretion. All candidates must reside within, or be willing to relocate to, a reasonable commuting distance from CWI. Employment visa sponsorship is not available for this position.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, veteran status, gender identity, sexual orientation, or any other applicable legally protected status.

Original Job Description