Chapman University
Student Organization Assistant
🇺🇸 Orange, CA
🕑 Part-Time
💰 $17 per Hour
💻 Other
🗓️ October 31st, 2025
Edtech.com's Summary
- Assist 15-50 student clubs within a specified category with their needs and re-recognition process.
- Respond to all club and organization communications within 24 hours.
- Develop, plan, and implement trainings and meetings for club leadership alongside professional staff.
- Facilitate monthly President's Meetings and oversee Panther Connect portal use and updates.
- Manage scheduling requests in 25Live for student organization rooms.
- Assist clubs with event planning while ensuring compliance with university policies.
- Participate in department-wide events and coordinate student organization awards.
- Required skills include familiarity with Microsoft Office Suite and ability to learn support processes.
- Desired qualifications include experience as a campus club officer, event planning, and knowledge of campus policies.
- Federal work-study is required for this position, with an anticipated pay of $16.50 per hour.
Student Organization Assistant Full Description
Job Number | SE161224
Position Headcount | 2
Position Title | Student Organization Assistant
Academic Year | Academic Year 2025-2026
Term or Semester | All Academic Year
Is this Role for an Undergrad or Grad Student? | Undergrad
Anticipated Pay Range | $16.50 - $16.50
Pay Range Information | Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
On which Campus will this work be done? | Orange
Approved Supervisor | Sydney Nomura
Supervisor Email | snomura@chapman.edu
Please use dates within Chapman Academic Calendar
(https://www.chapman.edu/academics/academic-calendar.aspx)
Projected End Date | 05/22/2026
Average number of hours per week | Up to 10 Hrs
Position Summary Information
Responsibilities | · Assist 15-50 clubs within a specified category, addressing needs specific to their club’s purpose and structure· Respond to all communication from clubs and organizations within 24 hours of receiving the correspondence· Work alongside professional staff to develop, plan, and implement trainings and meetings for club and organization leadership (including executive members and faculty/staff advisors as needed)· Prepare agendas for and facilitate President’s Meetings once a month· Promote the use of and oversee Panther Connect portals, ensuring that organizations have an updated profile· Maintain an accurate and updated record of club/organization status and contact information· Assist clubs within a specified category in re-recognition process each semester· Check and process Engage forms as needed· Advise and support clubs and organizations in planning events· Assist student organizations in upholding all University policies regarding event planning· Check 25Live and approve or deny student organization room scheduling requests within a specified category· Assist with planning and implementing the Student Involvement Fair in Fall and Spring semesters· Advise and support clubs and organizations in recruiting members· Assist in coordination of any student organization award/recognition efforts· Act as primary liaison between Department of Student Engagement and student organizations· Assist in Department of Student Engagement department-wide eventsAssist in other duties as assigned
Required Qualifications | Little to minimal prior experience. Ability to learn support process. Familiarity with Microsoft Office Suite.
Desired Qualifications | · Experience as an executive leader of a campus club or organization· Prior experience planning, coordinating, and executing logistics of a program or event· Knowledge of or experience with campus policies and procedures· Effectiveness in establishing rapport with student organization members and executive leaders· Ability to work with frequent interruptions· Ability to access basement storage facility
Special Instructions to Applicants |
- * Do you have at least one year of experience as a member in a Chapman University student organization?
- Yes
- No
- * Do you have at least one semester of experience as an officer in a Chapman University student organization?
- Yes
- No
- Resume
- Cover Letter
One University Drive
Orange, CA 92866
(714) 997-6815
RINKER HEALTH SCIENCE CAMPUS
9401 Jeronimo Road
Irvine, CA 92618
© 2019 CHAPMAN UNIVERSITY
Office of Human Resources
One University Drive
Orange, California 92866
TalentServices@chapman.edu
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening, and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
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