Southcentral Kentucky Community and Technical College
Student Records Assistant III
🇺🇸
Bowling Green, KY
🕑
Full-Time
💰
$2,640
per Month
💻
Other
🗓️
April 8th, 2026
FERPA
Edtech.com's Summary
Southcentral KY Community & Technical College is hiring a Student Records Assistant III. The role involves processing and maintaining student records, supporting enrollment operations, conducting graduation audits, and assisting with graduation ceremony coordination while ensuring confidentiality and compliance with institutional policies.
Highlights
- Process and maintain student academic records including transcripts and schedule changes.
- Manage digital student records using records management systems.
- Support graduation audits and coordinate graduation ceremony logistics.
- Provide excellent customer service to students, faculty, and staff.
- Maintain confidentiality in accordance with FERPA and institutional policies.
- Collaborate with internal departments to support enrollment management.
- Proficient computer skills required; PeopleSoft database experience preferred.
- Associate degree in a related field plus one year of relevant work experience required.
- Salary: Minimum $2,640.00 monthly under a 12-month contract.
- Department: Registrar at Southcentral KY Community & Technical College.
Student Records Assistant III Full Description
Title: Student Records Assistant III
Salary Range: $2,640.00 (Monthly Minimum under 12- month Contract)
Contract Term Length: 12 Months
Standard Hours: 37.5
Work Location: On-Site
FLSA Status: Non-Exempt
College: Southcentral KY Community & Technical College
Campus Location: Main
Department: Registrar
Total Rewards
Southcentral KY Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity, including:
- Exceptional health care, vision, and dental coverage for you and your family
- Tuition reimbursement/waiver for you, your spouse, and dependents
- 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
- Vacation/Sick Time
- Work-Life Balance
- 9.5 Paid Holidays
- 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
- Employee Assistance Program
Job Summary
The ideal candidate for this position will provide excellent customer service to students, faculty, and staff. As a processing specialist for the Office of the Registrar, the employee will perform a range of student records and enrollment operations.
Job Duties:
• Process and maintain student records, including transcript requests, test credits, student program changes, schedule changes, and related academic documentation.
• Assist with the evaluation, organization, and updating of digital student records using established records management systems.
• Support the Registrar in conducting graduation audits to verify student completion of credential requirements.
• Participate in planning and coordinating graduation ceremonies, including logistics, communications, and documentation preparation.
• Implement efficient processing methods to streamline workflow and improve the accuracy and timeliness of record updates.
• Respond to inquiries related to enrollment, academic records, and institutional policies in a timely and professional manner.
• Maintain confidentiality and adhere to FERPA and institutional policies governing student records.
• Collaborate with internal departments to support enrollment management and academic processes.
• Perform any other duties assigned to support office operations and Registrar initiatives.
Minimum Qualifications:Associate degree (related field) and one-year related work experience or equivalent. Must possess excellent organizational and customer service skills and be current with technology and computer skills. PeopleSoft database experience preferred.
Preferred Qualifications:
Additional Skills Requested:
Employee Rights - Employee Polygraph Protection ActEqual Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.
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