Temporary Procurement Expeditor

Temporary Procurement Expeditor

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 Posting Details 

Job #  | 043022
Department Code  | 31007-1060
Department  | Office of the Chief Financial Officer
Job Title  | Temporary Procurement Expeditor
Location  | Syracuse, NY
Campus  | Syracuse, NY
Commitment to On-Campus Experience  | Syracuse University is committed to delivering an exceptional student experience through vibrant, engaged campus communities. This position is based at the above campus location and requires regular in-person presence to support our students, collaborate with colleagues, and contribute to our thriving academic environment. Syracuse University values the collaboration, mentorship, and spontaneous connections that happen when our community works together on campus. Remote work arrangements are limited in accordance with University policy.
Pay Range  | $23.00 – $25.00 per hour
Pay Determination  | Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.
Staff Level  | 00
FLSA Status  | Non-exempt
Hours  | Standard University business hours

8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)
Hours may vary based on operational needs.
Job Type  | Temporary
Unionized Position Code  | Not Applicable
Job Description  | The Procurement Expeditor supports the university’s procurement organization by proactively tracking and resolving delays across the requisition-to-purchase order-to-payment (req-to-PO-to-pay) cycle. This role works closely with a team of Procurement Specialists, campus departments, and suppliers to identify bottlenecks, follow up on outstanding items, and keep purchase orders, deliveries, and invoices moving on schedule. The Expeditor acts as a liaison between university departments, procurement staff, and vendors to ensure the procurement pipeline runs smoothly and disruptions are caught and addressed early.
Education and Experience  | High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business, Supply Chain, or related field preferred One (1) plus years of experience in procurement, purchasing, supply chain, order management, or a similar administrative/expediting role; higher education or public sector experience a plus Preferred Familiarity with the full procure-to-pay cycle (requisition, PO issuance, receiving, invoicing, payment) in a university or public procurement environment Experience working with Accounts Payable processes and resolving invoice/PO discrepancies Detail-oriented with strong problem-solving skills and a sense of urgency
Skills and Knowledge  | Strong organizational skills with the ability to manage a high volume of open items simultaneously Excellent verbal and written communication skills; comfortable following up persistently and professionally with campus departments and external suppliers Proficiency with ERP/procurement systems (e.g., Workday, PeopleSoft, Oracle, etc.) and Microsoft Excel Proactive self-starter who doesn’t wait for issues to be escalated Comfortable working cross-functionally with faculty, staff, and vendors, and holding others accountable to timelines Calm under pressure when managing competing priorities and time-sensitive delays Strong follow-through — closes the loop on issues rather than just flagging them

Responsibilities  | Order & Delivery Follow-Up  Contact suppliers to confirm order status, shipping dates, and resolve delays or discrepancies  Escalate at-risk orders to Procurement Specialists and campus stakeholders with clear status updates and recommended next steps  Coordinating PO closeout  Internal Coordination  Serve as the go-between for Procurement Specialists, requesting departments/faculty/staff, receiving, and Accounts Payable to resolve issues affecting the req-to-PO-to-pay cycle  Follow up internally on stalled requisitions, pending approvals, missing information, or incomplete PO data that is holding up processing  Communicate delays, root causes, and resolution timelines to affected departments Supplier Issue Resolution  Identify and troubleshoot supplier-related issues (late shipments, quality concerns, quantity discrepancies, pricing mismatches) and route to the appropriate Procurement Specialist or category owner  Maintain regular communication with key suppliers to keep orders on track and address emerging issues before they escalate Invoice & Payment Support  Monitor invoice holds and mismatches (price, quantity, PO discrepancies) and coordinate with AP, Procurement Specialists, and suppliers to resolve them  Follow up on missing receipts, approvals, or documentation needed to release payments  Help reduce aging invoice backlogs by driving issues to resolution
Physical Requirements  | Not Applicable
Tools/Equipment  | Not Applicable
Application Instructions  | In addition to completing an online application, please attach a resume and cover letter.
About Syracuse University  | Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.
About the Syracuse area  | Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
EEO Statement  | Syracuse University is an equal-opportunity institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
Commitment to Supporting and Hiring Veterans  | Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.
Commitment to a Respectful and Welcoming Community  | Syracuse University fosters a welcoming learning environment where students, faculty, administrators, staff, curriculum, social activities, governance, and all aspects of campus life reflect a broad range of perspectives and experiences. The University community values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to engage with and appreciate the richness of backgrounds, beliefs, and experiences that shape our society. To achieve this, we strive to cultivate a community that respects and encourages open dialogue, understanding, and mutual respect.

Quick Link  | https://www.sujobopps.com/postings/114211
Job Posting Date  | 08/14/2026
Application Deadline  |
Full Consideration By  |
Job Category  | Temporary
Message to Applicants  | 

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