Edtech.com's Summary

Princeton University is hiring an Undergraduate Administrator to manage the Keller Center for Innovation in Engineering Education's undergraduate academic program. The role handles administration of student academic matters, curriculum planning, advising, event coordination, and collaboration with faculty and university offices to ensure smooth program operations.

Highlights

Manage all administrative aspects of Keller Center undergraduate programs, including student advising and curriculum planning.
Coordinate undergraduate academic events and support student committees and honors processes.
Oversee course scheduling, proposals, enrollment monitoring, and maintain course-related websites and materials.
Support summer programs, internships, and student placement initiatives.
Partner with faculty, residential college deans, and various university offices for program delivery and student support.
Required proficiency in MS Office Suite; experience with web/design software and communication tools preferred.
Bachelor's degree with at least 3 years of relevant experience required.
Strong communication, organizational, problem-solving, and data analysis skills necessary.
Knowledge of University systems like CIS-StuView, Canvas, EMS, and Drupal preferred.
Salary range from $74,000 to $85,000; benefits eligible with a 36.25-hour work week.

Undergraduate Administrator Full Description

Overview:

The Keller Center for Innovation in Engineering Education seeks an energetic, detail‑oriented, and motivated professional to manage its undergraduate academic program. This position oversees all administrative and operational aspects of undergraduate student academic matters, including curriculum planning, student advising, program communications, and coordination of academic events. The undergraduate administrator ensures the program operates smoothly and delivers exceptional service to students, faculty, and campus partners.

The role works closely with the Director and Executive Director of the Keller Center, residential college deans and directors, departmental faculty, and undergraduate students, and maintains regular contact with key University offices such as the Office of the Dean of the College, Office of the Dean of the Faculty, and the Registrar’s Office. The position reports to the Manager of Finance and Administration and collaborates closely with the faculty director on academic initiatives.

The Keller Center is committed to fostering a high trust, high deliverable, and inclusive workplace. Our mission is to empower Princeton students, faculty, and external partners to bridge technology and society through entrepreneurship, human centered design, and innovative engineering education. We translate bold ideas into action and advance theory into meaningful societal impact. The Keller Center has on average 15-20 affiliated faculty, 1-2 visiting faculty, and several administrative staff. The Keller Center offers 25+ courses and 2 academic minors.

Responsibilities:

Undergraduate Program Management:
- Serve as primary administrator for all Keller Center minor students; respond to inquiries and provide clear guidance to current and prospective students.
- Monitor and analyze student degree progress to ensure program requirements are met; update records and systems accordingly.
- Plan, coordinate, and execute all undergraduate academic program events.
- Advise faculty and students on University academic policies, procedures, and requirements.
- Compile, analyze, and maintain student data and records for reports and institutional needs.
- Partner with residential college deans to support students in arranging tutoring and accessing academic resources.
- Organize and participate in Undergraduate Student Committee meetings; support committee initiatives; manage processes for graduation honors, prizes, and awards.

Curriculum Program Management:
- Oversee the full life-cycle of course planning and logistics: gather and enter course information, manage course scheduling, and book instructional spaces.
- Advise students on course offerings and enrollment options in partnership with a faculty leader; monitor enrollments and manage course change requests.
- Process new course proposals and recommend solutions to curricular or scheduling challenges.
- Maintain course websites, manage textbook orders, prepare course materials, and review and submit course reports.
- Oversee the evaluation of transfer course applications; collect and analyze related data.
- Support faculty with academic policies, course processes, and exam scheduling.

Summer and Internship Program Management:
- Provide support to the Keller Center’s undergraduate summer programs, internships, and placement initiatives.
- Assist with student selection, placement, and funding request processes.
- Communicate summer and career development opportunities to students.

Additional Responsibilities:
- Provide support to undergraduate student organizations affiliated with the Keller Center.
- Assist with the development of program communications, including announcements, flyers, and informational materials.
- Assist with purchasing course materials.
- Assist with promotion of student and alumni achievements through the Center’s communication channels.

Qualifications:

Required qualifications:

- Bachelor's degree and 3+ years of experience

- Excellent verbal and written communication skills, strong organizational skills, and exceptional problem-solving skills

- Effective engagement with faculty/staff/students at all levels, excellent interpersonal skills and ability to work collaboratively

- Attention to detail and deadlines, ability to work independently, must possess initiative, ability to prioritize and pivot when necessary

- Demonstrated ability to gather, analyze, and present data

- Must be able to exercise judgment, maintain confidentiality and handle sensitive information in a discrete manner.

- Must be proficient in MS Office Suite including word processing, Excel spreadsheets, and Outlook for email; Experience with web/design software and communication tools.

- Must exhibit respect and support for a diverse community.

- Occasional evening and weekend work required.

Preferred qualifications:

- Knowledge of University policies and procedures preferred.

- Experience with University enterprise systems: Course Information System (CIS)- StuView, Canvas; EMS room booking system; Student Activity Funding Engine (S.A.F.E.); Information Warehouse, Concur, TigerHub

- Experience with Drupal, WordPress, and Photoshop.

- Prior University experience preferred.

Princeton University is an Equal Opportunity and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly.

If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above.

The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information.

Standard Weekly Hours: 36.25 Eligible for Overtime: No Benefits Eligible: Yes Probationary Period: 180 days Essential Services Personnel (see policy for detail): No Physical Capacity Exam Required: No Valid Driver’s License Required: No : #LI-ZY1 Salary Range: $74,000 to $85,000

Original Job Description

Overview:

Responsibilities:

Qualifications:

Required qualifications:

- Bachelor's degree and 3+ years of experience

- Excellent verbal and written communication skills, strong organizational skills, and exceptional problem-solving skills

- Effective engagement with faculty/staff/students at all levels, excellent interpersonal skills and ability to work collaboratively

- Attention to detail and deadlines, ability to work independently, must possess initiative, ability to prioritize and pivot when necessary

- Demonstrated ability to gather, analyze, and present data

- Must be able to exercise judgment, maintain confidentiality and handle sensitive information in a discrete manner.

- Must be proficient in MS Office Suite including word processing, Excel spreadsheets, and Outlook for email; Experience with web/design software and communication tools.

- Must exhibit respect and support for a diverse community.

- Occasional evening and weekend work required.

Preferred qualifications:

- Knowledge of University policies and procedures preferred.

- Experience with Drupal, WordPress, and Photoshop.

- Prior University experience preferred.

If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above.

The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information.

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Edtech.com's Summary

Undergraduate Administrator Full Description

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