Appalachian State University
University Program Specialist
🇺🇸 Boone, NC
🕑 Full-Time
💰 $51K - $59K
💻 Other
🗓️ August 14th, 2025
Edtech.com's Summary
Appalachian State University is hiring a University Program Specialist. This role serves as the primary contact for the College of Arts and Sciences, managing and supporting programs, contracts, budgets, and administrative tasks for the college leadership, including overseeing significant budgets for the Humanities Council and Summer Sessions.
Highlights
- Serve as the primary contact and provide administrative support for the College of Arts and Sciences including deans and business officers.
- Manage contracts, ordering, budgets (including approximately $50,000 for Humanities Council and $5,670,000 for Summer Sessions), and program administration.
- Maintain and reconcile budgets, process travel reimbursements, update college manuals, schedule rooms, assist with special functions, and supervise student workers.
- Use knowledge of university policies, procedures, and travel regulations to interpret and provide accurate information to faculty and staff.
- Required to handle payroll proxy duties for the college’s departments and maintain detailed records and databases.
- Bachelor’s degree and one year of related experience or equivalent combination of training and experience required.
- Preferred qualifications include prior program management experience and knowledge of Banner Finance.
- Proficiency in managing budgets, project administration, and applying relevant policies and procedures.
- Salary range anticipated between $51,285 and $58,978 annually.
- Position involves collaboration with college teams and requires multitasking and independent work capabilities.
University Program Specialist Full Description
University Program Specialist
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the
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Please see Special Instructions for more details.
For a complete application, please apply and submit all below-required documents electronically through Appalachian State University’s Job Board:
- Cover Letter
- Resume
- Attach a list of at least 3 (three) References with contact information.
Posting Details
Work experience or education that is NOT included on the application will NOT be considered when screening your application. Please include ALL work experience and education on the application to ensure that you receive the appropriate credit toward qualification for this position.
Position Summary Information
Classification Title | University Program Specialist
Working Title | University Program Specialist
Location | Boone, NC
Job Category | 2
Position Number | 026481
Not Eligible for Visa Sponsorship | VISA sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S
Department | College of Arts and Sciences - 250000
Minimum Qualifications | Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
License/Certification Required |
Essential Job Functions | The primary purpose of the University Program Specialist is to serve as the college’s primary contact and to provide administrative support for the College Deans, Program Directors, and the Business Officer.
Responsibilities of the position include but are not limited to the following:
Serve as the primary contact for the College of Arts and Sciences. Manage and administer the programs within the college and provide administrative support for the dean, associate deans, and business officer. Interpret and provide information on policies and procedures. This position will be responsible for contracts, ordering, budget and completing all tasks for the Humanities Council( budget of approximately $50,000. ) This position will be responsible for all aspects of Summer Sessions 1 and 2 which has a budget of $5,670,000. within our college and serving 7, 405 students during summer sessions. Maintain and reconcile budgets, speaker contracts, processing travel, maintaining databases, compiling reports, updating the college manuals, room scheduling, assisting with special functions, ordering supplies and equipment, collection of time entry documents, serving as the payroll proxy for the College’s departments, and the hiring, training and supervising of student workers. This position will work collaboratively with other team members.
Knowledge, Skills, & Abilities Required for this Position
Ability to use tact and diplomacy at all times as the primary contact for the college and ensure accuracy of the communication and an understanding of the message; Ability to review data and information for completeness and accuracy per university policies and procedures; Must have an in-depth knowledge of university policies and procedures; Ability to interpret and explain policies and procedures to faculty and staff in the college; Knowledge of travel rules and policies to complete travel expense reimbursements; Ability to manage tasks and workload to meet the college’s objectives and deadlines; Ability to take initiatives, prioritize work, work independently and complete projects without detailed instructions; Must be flexible to changes in assignments and daily interruptions; Ability to maintain accurate and detailed records/databases; Must be able to use and comprehend numerical data for budgeting purposes; Must be able to keep accurate budget records and provide budgetary reports; Knowledge of correct grammar and spelling and the ability to edit documents to ensure that all correspondence and written materials are complete and error-free; Ability to maintain confidentiality on sensitive and personnel-related issues; Ability to multi-task and complete work in a timely manner; Ability to assist with College website and cross train in other areas.
Preferred Qualifications | Prefer prior program management experience, knowledge of Banner Finance, and University policies and procedures.
Type of Position | Permanent Full-Time
Staff/Non-Faculty | Staff/Non-Faculty
Appointment Type | 1.0
Work Schedule/Hours | Monday-Friday, 8:00 am- 5:00 pm
Number of Hours Per Week | 40
Number of Months Per Year | 12
Mandatory Staff | No
Physical Demands of Position | To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.
Overall Competency Level | Contributing
Salary Grade Equivalency | GN07
Salary Range |
Anticipated Hiring Range | $51,285-$58,978
Required Functional Competencies to Successfully Perform Job Duties. | Information/Records Administration: Ability to develop and recommend new approaches to improve records and information management. Ability to evaluate and recommend changes to data collection and data presentation methods in response to complex requests. Ability to identify trends in information management and analysis, and discuss these with higher level staff. Ability to maintain awareness of current and emerging technologies which could improve the efficiency and effectiveness of data management with other business systems. Ability to make recommendations for improvement. Ability to develop HR tools applicable to assigned HR area(s).
Professional Knowledge: Knowledge of program policies and procedures and technology related to assigned program area(s). Ability to apply and interpret them for clients while providing services. Knowledge of program/service guidelines demonstrated by the ability to identify, evaluate, and resolve recurring work issues. Knowledge of State and federal laws and/or regulations in assigned program area(s). Ability to determine the correct or most appropriate course(s) of action.
Program/Project Administration: Ability to establish expectations and clear directions for a defined program area independently. Ability to make decisions regarding the program expectations and direction to ensure program outcomes and timelines are met. Ability to identify, understand, and provide corrective alternatives for issues and problems of a more complex nature. Ability to adjust program priorities based on changing work environment and deadlines. Ability to analyze and develop information for monitoring and measuring work processes. Ability to determine program effectiveness and efficiency. Ability to identify trends in program operations or activities and make recommendations. Ability to manage the reporting of financial area or program(s), including preparation and analysis of financial statements and reports.
Working Title | University Program Specialist
Location | Boone, NC
Job Category | 2
Position Number | 026481
Not Eligible for Visa Sponsorship | VISA sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S
Department | College of Arts and Sciences - 250000
Minimum Qualifications | Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
License/Certification Required |
Essential Job Functions | The primary purpose of the University Program Specialist is to serve as the college’s primary contact and to provide administrative support for the College Deans, Program Directors, and the Business Officer.
Responsibilities of the position include but are not limited to the following:
Serve as the primary contact for the College of Arts and Sciences. Manage and administer the programs within the college and provide administrative support for the dean, associate deans, and business officer. Interpret and provide information on policies and procedures. This position will be responsible for contracts, ordering, budget and completing all tasks for the Humanities Council( budget of approximately $50,000. ) This position will be responsible for all aspects of Summer Sessions 1 and 2 which has a budget of $5,670,000. within our college and serving 7, 405 students during summer sessions. Maintain and reconcile budgets, speaker contracts, processing travel, maintaining databases, compiling reports, updating the college manuals, room scheduling, assisting with special functions, ordering supplies and equipment, collection of time entry documents, serving as the payroll proxy for the College’s departments, and the hiring, training and supervising of student workers. This position will work collaboratively with other team members.
Knowledge, Skills, & Abilities Required for this Position
Ability to use tact and diplomacy at all times as the primary contact for the college and ensure accuracy of the communication and an understanding of the message; Ability to review data and information for completeness and accuracy per university policies and procedures; Must have an in-depth knowledge of university policies and procedures; Ability to interpret and explain policies and procedures to faculty and staff in the college; Knowledge of travel rules and policies to complete travel expense reimbursements; Ability to manage tasks and workload to meet the college’s objectives and deadlines; Ability to take initiatives, prioritize work, work independently and complete projects without detailed instructions; Must be flexible to changes in assignments and daily interruptions; Ability to maintain accurate and detailed records/databases; Must be able to use and comprehend numerical data for budgeting purposes; Must be able to keep accurate budget records and provide budgetary reports; Knowledge of correct grammar and spelling and the ability to edit documents to ensure that all correspondence and written materials are complete and error-free; Ability to maintain confidentiality on sensitive and personnel-related issues; Ability to multi-task and complete work in a timely manner; Ability to assist with College website and cross train in other areas.
Preferred Qualifications | Prefer prior program management experience, knowledge of Banner Finance, and University policies and procedures.
Type of Position | Permanent Full-Time
Staff/Non-Faculty | Staff/Non-Faculty
Appointment Type | 1.0
Work Schedule/Hours | Monday-Friday, 8:00 am- 5:00 pm
Number of Hours Per Week | 40
Number of Months Per Year | 12
Mandatory Staff | No
Physical Demands of Position | To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.
Overall Competency Level | Contributing
Salary Grade Equivalency | GN07
Salary Range |
Anticipated Hiring Range | $51,285-$58,978
Required Functional Competencies to Successfully Perform Job Duties. | Information/Records Administration: Ability to develop and recommend new approaches to improve records and information management. Ability to evaluate and recommend changes to data collection and data presentation methods in response to complex requests. Ability to identify trends in information management and analysis, and discuss these with higher level staff. Ability to maintain awareness of current and emerging technologies which could improve the efficiency and effectiveness of data management with other business systems. Ability to make recommendations for improvement. Ability to develop HR tools applicable to assigned HR area(s).
Professional Knowledge: Knowledge of program policies and procedures and technology related to assigned program area(s). Ability to apply and interpret them for clients while providing services. Knowledge of program/service guidelines demonstrated by the ability to identify, evaluate, and resolve recurring work issues. Knowledge of State and federal laws and/or regulations in assigned program area(s). Ability to determine the correct or most appropriate course(s) of action.
Program/Project Administration: Ability to establish expectations and clear directions for a defined program area independently. Ability to make decisions regarding the program expectations and direction to ensure program outcomes and timelines are met. Ability to identify, understand, and provide corrective alternatives for issues and problems of a more complex nature. Ability to adjust program priorities based on changing work environment and deadlines. Ability to analyze and develop information for monitoring and measuring work processes. Ability to determine program effectiveness and efficiency. Ability to identify trends in program operations or activities and make recommendations. Ability to manage the reporting of financial area or program(s), including preparation and analysis of financial statements and reports.
Pay will be commensurate with applicant competencies, budget, equity and market considerations.
Posting Details Information
Posting Date | 08/13/2025
Closing Date | 08/27/2025
Competency Level Statement | Management will only consider applicants who meet the required competencies.
Special Instructions to Applicants | For a complete application, please apply and submit all below-required documents electronically through Appalachian State University’s Job Board:
Cover Letter Resume Attach a list of at least 3 (three) References with contact information.
Search Chair Name | Michael Madritch
Search Chair Email | madritchmd@appstate.edu
Applicant Pool Preference | External (Post on the Web)
Closing Date | 08/27/2025
Competency Level Statement | Management will only consider applicants who meet the required competencies.
Special Instructions to Applicants | For a complete application, please apply and submit all below-required documents electronically through Appalachian State University’s Job Board:
Cover Letter Resume Attach a list of at least 3 (three) References with contact information.
Search Chair Name | Michael Madritch
Search Chair Email | madritchmd@appstate.edu
Applicant Pool Preference | External (Post on the Web)
Departmental Information
Quick Link | https://appstate.peopleadmin.com/postings/51833
Posting Number | 201502910P
Posting Number | 201502910P
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Describe your educational background and direct work experience you would bring to this position.
(Open Ended Question) - * Describe your experience in departmental budget management with knowledge of budget reconciliation, travel requests, travel reimbursements, and other business functions.
(Open Ended Question) - * How many months of general administrative experience do you have involving public contact, verbal and written communication, and the interpretation of program policy and procedures?
(Open Ended Question) - * Please describe your experience in customer service.
(Open Ended Question)
Applicant Documents
Required Documents
- Cover Letter / Letter of Interest
- Resume
- List of References with Contact Information
Optional Documents
Contact Us:
Office of Human Resources
330 University Hall Dr.
Boone, NC 28608
Phone: 828-262-3187
Fax: 828-262-6489
Office of Human Resources
330 University Hall Dr.
Boone, NC 28608
Phone: 828-262-3187
Fax: 828-262-6489
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