Edtech.com's Summary

James Madison University is hiring a Veterans Affairs Coordinator to support military-affiliated students in managing their tuition benefits. The coordinator administers military aid programs, collaborates with multiple university offices to process payments, manages federal accounts, resolves technological issues, and maintains accurate reporting and website content for the University Business Office.

Highlights

Collaborate with Financial Aid, Registrar, and University Business Office to administer military tuition aid including Post 9/11 GI Bill payments.
Serve as primary contact for service members regarding military tuition assistance and federal funding systems.
Manage account logins for federal systems, coordinate fund dispersals, and troubleshoot technical issues for students and families.
Create and modify reports; represent JMU with vendors used by the Business Office.
Maintain expertise in Student Finance Module and support tuition calculation system functions and testing alongside Systems Coordinator.
Update and ensure accessibility and accuracy of University Business Office website content.
Return unclaimed refunds to the Virginia Department of the Treasury.
Required skills include excellent communication, Microsoft365 proficiency (especially Excel and Word), ability to work independently and within teams, and experience troubleshooting multiple systems.
Preferred knowledge includes veterans’ tuition assistance programs and federal/state financial aid regulations.
Annual salary range from $48,000 to $52,953, full-time exempt status within the Finance division.

Veterans Affairs Coordinator Full Description

Working Title:Veterans Affairs Coordinator

State Role Title: Financial Services Specialist I

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Exempt: Not Eligible for Overtime

College/Division: Finance

Department:100204 - University Business Office

Pay Rate: Pay Range

Specify Range or Amount:$48,000 - $52,953

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 10/30/2025

About JMU:

At James Madison University (JMU), we’re more than just a publicly funded institution — we’re a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

Why Work at JMU?
We offer a comprehensive benefits package designed to support your professional journey and personal wellbeing:
• Generous Leave: Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually.
• Comprehensive Health Coverage: Access high-quality health insurance options that fit your needs.
• Retirement Options: Plan for your future with retirement benefits through the Virginia Retirement System.
• Employee Well-Being: Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support.
• Tuition Waiver Program: Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU.

At JMU, we believe in Being the Change — and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.

Discover what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

The University Business Office (UBO) at James Madison University is accepting applications for a Veterans Affairs Coordinator. The University Business Office is responsible for processing all charges and payments on student accounts. The office works closely with students and families, and coordinates billings, payment plans and collections efforts for the university.

Duties and Responsibilities:

• Collaborates with the Office of Financial Aid & Scholarships, Office of the Registrar, and University Business Office staff to administer military aid, including processing and posting Post 9/11 GI Bill payments as they arrive.
• Serves as a trained and qualified point of contact for Service members for military tuition assistance programs.
• Manages account logins for various federal systems to check fund availability, request funds, and coordinate the dispersal of funds to the appropriate accounts.
• Serves as point of contact to address technological concerns for families, students, and colleagues.
• Works with colleagues to determine reporting needs and create/modify reports when appropriate.
• Serves as JMU representative to the multiple vendors used by the Business Office.
• Maintains in-depth knowledge of the Student Finance Module of the Student Administration System and helps coordinate Tuition Calculation setup alongside UBO’s Systems Coordinator.
• Partners with the Systems Coordinator to conduct new system functionality/patch testing.
• Ensures the University Business Office website is accessible and that content is accurate, timely, and provides information that can be used as a resource for JMU families as well as JMU faculty/staff.
• Returns unclaimed refunds to the Virginia Department of the Treasury.

Qualifications:

Required:
• Excellent written and verbal communication skills, including the ability communicate with military families and work with a variety of customers, both technical and non-technical.
• Intermediate to advanced knowledge of Microsoft365 (with a focus on Excel and Word).
• Exceptional attention to detail and prioritization skills.
• Ability to work within a team.
• Experience working within multiple systems and troubleshooting technical problems.
• Ability to self-start and work independently to resolve issues.

Additional Considerations:
• Knowledge of veterans tuition assistance programs.
• Knowledge of federal and state regulations pertaining to financial aid disbursements.

Conditions of Employment:

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.

Original Job Description