Texas State University
Veteran's Affairs Specialist
🇺🇸 San Marcos, TX
🕑 Full-Time
💰 $3,083 per Month
💻 Other
🗓️ September 18th, 2025
FERPA
Edtech.com's Summary
Texas State University is hiring a Veteran's Affairs Specialist. The role involves processing federal and state educational benefits for military veterans, certifying tuition and coursework for GI Bill® programs, and determining Hazlewood Exemption eligibility. The position also advises military-connected students and their families on the VA benefits application process.
Highlights
- Process requests for military educational benefits including GI Bill® and Hazlewood Act tuition adjustments.
- Certify coursework and tuition using degree plans and transcripts via the Enrollment Manager system.
- Audit student files for accuracy and compliance with Veterans Benefits Administration and Texas Veterans Commission regulations.
- Advise military-connected students and their parents on the VA educational benefits application process.
- Maintain data entry accuracy and report changes in coursework or payment promptly.
- Must have proficiency in Microsoft Office (Outlook, Excel, Word, Teams) and ability to learn new software applications.
- Required qualifications include a Bachelor's degree, analytical skills, ability to handle heavy workloads, and customer service experience.
- Preferred qualifications include experience with federal/state compliance, Enrollment Manager, veteran/military students, and attending regional conferences.
- Monthly salary is $3,083.33 with a permanent full-time position in the Office of the University Registrar.
- Responsibilities include maintaining FERPA and VA Privacy Act confidentiality, training VA work-study employees, and participating in university outreach events.
Veteran's Affairs Specialist Full Description
Veteran's Affairs Specialist
Posting Information
Posting Number | 2026027
Posting/Functional Title | Veteran's Affairs Specialist
University Pay Plan Title | Veteran's Affairs Specialist
Location | San Marcos
Department | Office of the University Registrar
Recruitment Type | Open Recruiting
Job Type | Full-Time
Funding Source | Permanent
Monthly Salary | $3,083.33
Job Category | Non-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position. | Bachelor’s Degree Demonstrate high level of attention to detail. Demonstrate analytical thinking skills. Ability to accurately produce high levels of data entry. Ability to prioritize a heavy workload to meet established deadlines. Ability to develop and maintain effective working relationships, both working independently Ability to problem solve and handle difficult people or situations. Proficiency with computer applications, specifically Microsoft Office: Outlook, Excel, Word, Teams. Ability to master new software applications. Experience providing high quality customer service through face-to-face interactions with clients, customers, or students.
Preferred Qualifications | At least 1 year of experience working in the field of federal and state compliance in a higher education setting. Experience with Enrollment Manager data system. Experience with state and/or federal reporting. Experience working with veteran/military students as a VA benefit processor/SCO. Able to travel to attend state and regional conferences
Job Description | The purpose of this position is primarily processing both federal and state benefits earned by Veterans of the US Armed Forces to ensure Texas State remains compliant with all federal and state regulations. This entails determining which courses are certifiable using degree plans, transcripts, etc. and certifying tuition and coursework for payment for all GI Bill® benefit programs and determining Hazlewood Exemption eligibility by vetting documentation submitted by students. There is also an advising/counseling component when relaying to our military connected students and their parents how the application process for VA educational benefits moves forward at Texas State.
Job Duties | Process military educational benefit requests (GI Bill®, Hazlewood Act, misc. tuition adjustments). Report changes in coursework/payment. Notify students of problems in a timely manner so that administrative changes can be made before deadlines. Audit VA student files, certifications, and corrections for accuracy/documentation. Review and data enter through the Enrollment Manager data system to certify coursework for VA payment. Preparing and sending electronic certifications and changes, as required. Reporting data to Texas Veterans Commission for Hazlewood on a semester basis. Monitoring progress toward degree requirements, evaluating and maintaining academic records and continuously auditing for accuracy and compliance with Veterans Benefits Administration, Texas Veterans Commission, and university rules and regulations. Advise students on request process for VA Educational Benefits. Assist customers via email, phone, and in person, in a courteous and professional manner. Provide general information to students, faculty and staff about VA education benefits and Hazlewood Act benefits. Assist with presentations for New Student Orientation (NSO) sessions, Bobcat Days, and other outreach events. Establish and maintain federal and state training requirements as a School Certifying Official (SCO). Assist in training of Veterans Affairs (VA) work study employees Process authorizations to our business office for Hazlewood and Chapter 31 & 33 tuition adjustments. Maintain discretion of student’s personal information per FERPA and VA Privacy Act. Maintain professional appearance and provide excellent customer interactions. Able to interact with diverse customer population. Work hours other than 8-5, M-F if needed. Assist in achieving departmental goals. Additional duties as assigned.
Additional Information to Applicants |
Job Open Date | 09/17/2025
Job Close Date (posting closes at midnight) | 09/24/2025
Open Until Filled | No
Normal Work Days | Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start | 8:00AM
Normal Work Hours End | 5:00PM
Posting Notices |
Legal and Required Notices | Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why Choose Texas State University? | Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:
Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks. Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.
At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html
Quick Link | https://jobs.hr.txstate.edu/postings/54129
Posting/Functional Title | Veteran's Affairs Specialist
University Pay Plan Title | Veteran's Affairs Specialist
Location | San Marcos
Department | Office of the University Registrar
Recruitment Type | Open Recruiting
Job Type | Full-Time
Funding Source | Permanent
Monthly Salary | $3,083.33
Job Category | Non-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position. | Bachelor’s Degree Demonstrate high level of attention to detail. Demonstrate analytical thinking skills. Ability to accurately produce high levels of data entry. Ability to prioritize a heavy workload to meet established deadlines. Ability to develop and maintain effective working relationships, both working independently Ability to problem solve and handle difficult people or situations. Proficiency with computer applications, specifically Microsoft Office: Outlook, Excel, Word, Teams. Ability to master new software applications. Experience providing high quality customer service through face-to-face interactions with clients, customers, or students.
Preferred Qualifications | At least 1 year of experience working in the field of federal and state compliance in a higher education setting. Experience with Enrollment Manager data system. Experience with state and/or federal reporting. Experience working with veteran/military students as a VA benefit processor/SCO. Able to travel to attend state and regional conferences
Job Description | The purpose of this position is primarily processing both federal and state benefits earned by Veterans of the US Armed Forces to ensure Texas State remains compliant with all federal and state regulations. This entails determining which courses are certifiable using degree plans, transcripts, etc. and certifying tuition and coursework for payment for all GI Bill® benefit programs and determining Hazlewood Exemption eligibility by vetting documentation submitted by students. There is also an advising/counseling component when relaying to our military connected students and their parents how the application process for VA educational benefits moves forward at Texas State.
Job Duties | Process military educational benefit requests (GI Bill®, Hazlewood Act, misc. tuition adjustments). Report changes in coursework/payment. Notify students of problems in a timely manner so that administrative changes can be made before deadlines. Audit VA student files, certifications, and corrections for accuracy/documentation. Review and data enter through the Enrollment Manager data system to certify coursework for VA payment. Preparing and sending electronic certifications and changes, as required. Reporting data to Texas Veterans Commission for Hazlewood on a semester basis. Monitoring progress toward degree requirements, evaluating and maintaining academic records and continuously auditing for accuracy and compliance with Veterans Benefits Administration, Texas Veterans Commission, and university rules and regulations. Advise students on request process for VA Educational Benefits. Assist customers via email, phone, and in person, in a courteous and professional manner. Provide general information to students, faculty and staff about VA education benefits and Hazlewood Act benefits. Assist with presentations for New Student Orientation (NSO) sessions, Bobcat Days, and other outreach events. Establish and maintain federal and state training requirements as a School Certifying Official (SCO). Assist in training of Veterans Affairs (VA) work study employees Process authorizations to our business office for Hazlewood and Chapter 31 & 33 tuition adjustments. Maintain discretion of student’s personal information per FERPA and VA Privacy Act. Maintain professional appearance and provide excellent customer interactions. Able to interact with diverse customer population. Work hours other than 8-5, M-F if needed. Assist in achieving departmental goals. Additional duties as assigned.
Additional Information to Applicants |
Job Open Date | 09/17/2025
Job Close Date (posting closes at midnight) | 09/24/2025
Open Until Filled | No
Normal Work Days | Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start | 8:00AM
Normal Work Hours End | 5:00PM
Posting Notices |
Legal and Required Notices | Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why Choose Texas State University? | Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:
Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks. Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.
At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html
Quick Link | https://jobs.hr.txstate.edu/postings/54129
Applicant Document
Required Documents
- Resume
- Cover Letter
- Unofficial Transcripts (all in one document)
Optional Documents
- DD 214/DD1300
- Veteran's Preference
- Licensure
- Certifications
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Have you earned a bachelor's degree?
- Yes
- No
- * Do you have proficiency in using Microsoft Office software (Word, Excel, Power Point and Outlook)?
- Yes
- No
- * Demonstrate effective communication skills, both written and oral, to interact with diverse constituencies and to follow instructions.
- Yes
- No
- * Ability to prioritize a heavy workload to meet established deadlines.
- Yes
- No
- * •Ability to develop and maintain effective working relationships, both working independently and, in a collaborative, results-oriented team.
- Yes
- No
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