Academic Advisor & Admissions Coordinator

Edtech.com's Summary

George Mason University is hiring an Academic Advisor & Admissions Coordinator for the Film and Video Studies program in the College of Visual and Performing Arts. The role manages academic advising, admissions processes, student recruitment, and course planning while supporting the program's commitment to inclusive student success and curriculum development.

Highlights

Advise students on degree requirements, academic progress, registration, and graduation for the Film and Video Studies BA.
Manage prospective student applications and coordinate portfolio review and admissions workflows.
Develop recruitment strategies, represent the program at events, and supervise student ambassadors.
Collaborate with faculty to plan course offerings and analyze enrollment data.
Administer curriculum committee agendas, catalog updates, and course equivalency approvals.
Required skills include ability to work independently, maintain confidential student records, and typical office operations.
Preferred qualifications include a master's degree, familiarity with Banner, Patriot Web, Patriot Connect, Stellic, and advising fundamentals at Mason.
Serve as primary contact for current and prospective students; maintain advising and enrollment records.
Support program goals related to anti-racism, inclusive excellence, and equitable student success.
Salary is commensurate with education and experience; criminal background check required.

Academic Advisor & Admissions Coordinator Full Description

Department: Col of Visual and Performing Arts

Classification: Education Support Spec 3

Job Category:Â Classified Staff

Job Type:Â Full-Time

Work Schedule:Â Full-time (1.0 FTE, 40 hrs/wk)

Location: Fairfax, VA

Workplace Type:Â On Site Required

Sponsorship Eligibility:Â Not eligible for visa sponsorship

Pay Band:Â 04

Salary:Â Salary commensurate with education and experience

Criminal Background Check:Â Yes

About the Department:

Film and Video Studies offers coursework leading to a BA in Film and Video, with optional pathways in directing, producing, cinematography, editing, sound, and screenwriting. The unit also coordinates public film screenings, student showcases, and visiting filmmaker and artist series. It supports a cohesive faculty and staff team dedicated to delivering high quality academic and creative programming.

About the Position:

The Academic Advisor & Admissions Coordinator serves as the programâs primary point of contact for current and prospective students. The position provides comprehensive academic advising, admissions support, recruitment outreach, and communication across all stages of the student lifecycle. The coordinator contributes to curriculum processes and supports the programâs commitment to antiâracism, inclusive excellence, and equitable student success.

Responsibilities:

Academic Advising & Student Support

Advises students in the Film and Video Studies BA, and future programs on degree requirements, academic progress, registration, and graduation;
Maintains advising files, student records, and enrollment tracking systems;
Provides consistent availability for student inquiries and ensure confidentiality in accordance with FERPA;
Develops and delivers orientations for incoming students; prepare materials and assist with welcome events;
Connects students with academic support resources and coâcurricular opportunities;
Creates online advising materials, workshops, and studentâfacing resources;
Manages student listservs, distribute program announcements, and contribute content to newsletters; and
Coordinates student access to Film facilities with the Program Manager.

Admissions ManagementÂ

Manages prospective student applications and guide applicants through the portfolio review process;
Coordinates with CVPA Admissions, Mason Admissions, faculty, and the Program Director on admissions workflows;'
Organizes and facilitates faculty portfolio review processes; and
Oversees tuition discount procedures in collaboration with university partners.

Recruitment

Develops and implements recruitment strategies with the Program Director and Assistant Director;
Represents Film at Mason during high school visits, recruitment events, and campus programs;
Welcomes visitors and provides program tours;
Creates recruiting presentations and supports program leadership in delivering them;
Collaborates on social media strategy for recruitment purposes; and
Supervises student ambassadors supporting tours, recruitment, and outreach.

Course Planning & Enrollment Management

Collaborates with the Program Director and faculty to plan course offerings and build semester schedules;
Reviews enrollment trends and makes recommendations regarding course needs;
Tracks and analyzes enrollment data for program reporting and budget preparation; and
Supports efforts to maintain or increase course enrollments.

Curriculum Support

Administers Curriculum Committee agendas, meetings, and followâup tasks;
Oversees and updates catalog information in alignment with university schedules;
Coordinates curriculum changes, including transitions between curricular versions; and
Manages course equivalency approvals.Â

Required Qualifications

Bachelor's degree in related field or the equivalent combination of education and experience;
Midâlevel administrative experience, including experience in an academic environment;
Ability to advise, mentor, and work with students, including working with confidential information such as student records;
Ability to work independently without direct supervision, and develop and carry out details of a project once overall parameters have been established;
Ability to build and maintain relationships inside and outside the university on the programâs behalf; and
All typical skills necessary for operating in an office environment, including but not limited to communicating with students, families, faculty, and staff; typing; answering phones and emails; maintaining databases; and using document templates.

Preferred Qualifications:

Masterâs degree or equivalent professional experience in advising, admissions, student services, or higher education administration;
Fundamentals of Advising at Mason (FOAM);
Background in the arts;
Familiarity with Banner, Patriot Web, Patriot Connect, Stellic and university policies and procedures;
Knowledgeable in recruitment practices and evidence of successful outcomes;Â
Knowledge of local, regional, and national high schools and college fairs; and
Demonstrated ability working with a diverse population of artists, students, faculty, staff, and community members.

Instructions to Applicants:Â

For full consideration, applicants must apply forÂ Academic Advisor & Admissions Coordinator at https://jobs.gmu.edu/.Â Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter/Letter of Intent with Resume for review.

Posting Open Date:Â March 16, 2026

For Full Consideration, Apply by:Â Â April 10, 2026

Open Until Filled:Â Â Yes

Original Job Description