Wright State University
Academic Advisor & Learning Specialist
🇺🇸 Dayton, OH
🕑 Full-Time
💰 $44K
💻 Academic Advising
🗓️ August 5th, 2025
Edtech.com's Summary
Wright State University is hiring an Academic Advisor & Learning Specialist. This role advises student-athletes on NCAA academic eligibility, supports at-risk students academically and behaviorally, liaises with campus departments on student wellness, and supervises Athletics Department peer academic services including tutors and study-tables monitors.
Highlights
- Advise student-athletes on NCAA academic eligibility and progress toward degree requirements.
- Support at-risk student-athletes and those with education-impacting disabilities by coordinating academic services and campus resources.
- Collaborate with coaching and academic staff to align academic support with athletics schedules.
- Hire, train, schedule, and supervise department tutors and study-table monitors, ensuring compliance with academic integrity and NCAA rules.
- Maintain documentation and reporting of athlete eligibility status and academic progress to NCAA and campus entities.
- Serve as liaison to NCAA Eligibility Center for initial eligibility of prospective student-athletes.
- Use technical systems to monitor academic progress and communicate issues to staff.
- Minimum qualifications include a Master's degree and experience in NCAA academic advising (graduate assistantships accepted).
- Preferred qualifications include at least one year of Division I NCAA athletics academic experience and familiarity with Wright State University policies.
- Starting salary is $44,000 annually, with a full-time commitment (100% FTE).
Academic Advisor & Learning Specialist Full Description
Academic Advisor & Learning Specialist
EEO Statement | Wright State University is an equal opportunity employer.
Faculty Rank or Job Title | Academic Advisor & Learning Specialist
Job Category: | Administrative (exempt/non-exempt)
Department | Intercollegiate Athletics
EEO number: | 25P332
Position FTE | 100%
Minimum Annual or Hourly Rate | $44,000
Salary Band: | S03
Job Summary/Basic Function:
The academic advisor and learning specialist advises student-athletes for assigned sports on matters related to NCAA academic eligibility and ensures that student-athletes who are academically and/or behaviorally at-risk, or who have education-impacting disabilities, receive the academic support necessary for them to succeed in the classroom. This position serves as a liaison to other campus departments to assist with any academic or other student-wellness issues incident to student-athletes’ participation in their sports, and the position supervises all Athletics Department peer-based academic services, hiring, training, scheduling, and supervising all department tutors and study-tables monitors.
Minimum Qualifications | Master’s degree.Experience in NCAA academic advising (graduate assistantships are acceptable experience).
Preferred Qualifications | At least one year’s experience with academics in an NCAA Division I athletics environment.Familiarity with Wright State University academic policies and programs.
Essential Functions and percent of time: | 20% – Meet with at-risk student-athletes to assess academic progress, to discuss academic challenges, and to provide instruction regarding best practices to mitigate those challenges. Arrange academic support appropriate to the student-athletes’ needs, including campus services (e.g. Academic Success Centers and Office of Disability Services, etc.) and department resources (e.g. study tables, tutoring, etc.). Partner with coaching staffs and with other academic staff to ensure scheduled academic support creates no conflicts with class attendance or with sport participation. Conduct follow-up meetings with student-athletes as needed.
20% – Provide proactive advising to student-athletes for assigned sports on matters related to NCAA progress toward degree requirements, major selection, course selection, minimum credit hour requirements, course completion requirements, GPA, and other matters affecting NCAA continuing eligibility.
20% – Utilize a variety of technical systems to monitor the academic progress of at-risk student athletes and student-athletes for assigned sports. Provide timely notice to coaching and administrative staffs regarding academic progress of student-athletes, attendance at study tables, advising appointments, tutoring appointments and of issues that could affect NCAA eligibility. Collaborate with academic staff and coaching staffs to make adjustments to student-athletes study tables schedules, levels of academic support, and academic support schedules as needed.
10% – Stay up to date on NCAA initial eligibility and continuing eligibility requirements. Provide advice and assessments to coaching staffs regarding the NCAA academic eligibility of direct-from-high school and transfer prospective student-athletes. Serve as a liaison to the NCAA Eligibility Center on matters related to the initial eligibility of domestic and international prospective student-athletes.
10% – Hire, train, supervise, and schedule department tutors and study-tables monitors. Ensure all tutoring is conducted in compliance with Wright State University Academic Integrity Policy and NCAA rules and regulations. Ensure study-tables monitors provide student-athletes a quiet, monitored study-tables environment, free from distractions and from behaviors inconsistent with quiet study. Provide weekly study tables attendance reports to advising staff and coaching staffs.
10% – Serve as a liaison to other campus departments to assist with any academic or other student-wellness issues related to education-impacting disabilities or incident to student-athletes’ participation in their sports. Provide documentation to student-athletes of times and dates where participation in team travel and competition could affect class attendance.
10% – Document and report initial and continuing eligibility status of student-athletes for assigned sports. Ensure the accurate and timely completion of Academic Progress Rate, student outcome, and other reports to the NCAA, as well as required academic reports to various campus entities.
Essential Functions and percent of time (cont'd): |
Non-Essential Functions and percent of time: |
Working Conditions | Hours will be based upon students’ schedules and academic needs (nights and weekends may be required).
To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University making an employment offer contingent on various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources.
Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees.
Special Instructions to Applicants |
Posting Date | 08/04/2025
First Consideration Date: | 08/14/2025
Closing Date |
Open Until Filled | Yes
Faculty Rank or Job Title | Academic Advisor & Learning Specialist
Job Category: | Administrative (exempt/non-exempt)
Department | Intercollegiate Athletics
EEO number: | 25P332
Position FTE | 100%
Minimum Annual or Hourly Rate | $44,000
Salary Band: | S03
Job Summary/Basic Function:
The academic advisor and learning specialist advises student-athletes for assigned sports on matters related to NCAA academic eligibility and ensures that student-athletes who are academically and/or behaviorally at-risk, or who have education-impacting disabilities, receive the academic support necessary for them to succeed in the classroom. This position serves as a liaison to other campus departments to assist with any academic or other student-wellness issues incident to student-athletes’ participation in their sports, and the position supervises all Athletics Department peer-based academic services, hiring, training, scheduling, and supervising all department tutors and study-tables monitors.
Minimum Qualifications | Master’s degree.Experience in NCAA academic advising (graduate assistantships are acceptable experience).
Preferred Qualifications | At least one year’s experience with academics in an NCAA Division I athletics environment.Familiarity with Wright State University academic policies and programs.
Essential Functions and percent of time: | 20% – Meet with at-risk student-athletes to assess academic progress, to discuss academic challenges, and to provide instruction regarding best practices to mitigate those challenges. Arrange academic support appropriate to the student-athletes’ needs, including campus services (e.g. Academic Success Centers and Office of Disability Services, etc.) and department resources (e.g. study tables, tutoring, etc.). Partner with coaching staffs and with other academic staff to ensure scheduled academic support creates no conflicts with class attendance or with sport participation. Conduct follow-up meetings with student-athletes as needed.
20% – Provide proactive advising to student-athletes for assigned sports on matters related to NCAA progress toward degree requirements, major selection, course selection, minimum credit hour requirements, course completion requirements, GPA, and other matters affecting NCAA continuing eligibility.
20% – Utilize a variety of technical systems to monitor the academic progress of at-risk student athletes and student-athletes for assigned sports. Provide timely notice to coaching and administrative staffs regarding academic progress of student-athletes, attendance at study tables, advising appointments, tutoring appointments and of issues that could affect NCAA eligibility. Collaborate with academic staff and coaching staffs to make adjustments to student-athletes study tables schedules, levels of academic support, and academic support schedules as needed.
10% – Stay up to date on NCAA initial eligibility and continuing eligibility requirements. Provide advice and assessments to coaching staffs regarding the NCAA academic eligibility of direct-from-high school and transfer prospective student-athletes. Serve as a liaison to the NCAA Eligibility Center on matters related to the initial eligibility of domestic and international prospective student-athletes.
10% – Hire, train, supervise, and schedule department tutors and study-tables monitors. Ensure all tutoring is conducted in compliance with Wright State University Academic Integrity Policy and NCAA rules and regulations. Ensure study-tables monitors provide student-athletes a quiet, monitored study-tables environment, free from distractions and from behaviors inconsistent with quiet study. Provide weekly study tables attendance reports to advising staff and coaching staffs.
10% – Serve as a liaison to other campus departments to assist with any academic or other student-wellness issues related to education-impacting disabilities or incident to student-athletes’ participation in their sports. Provide documentation to student-athletes of times and dates where participation in team travel and competition could affect class attendance.
10% – Document and report initial and continuing eligibility status of student-athletes for assigned sports. Ensure the accurate and timely completion of Academic Progress Rate, student outcome, and other reports to the NCAA, as well as required academic reports to various campus entities.
Essential Functions and percent of time (cont'd): |
Non-Essential Functions and percent of time: |
Working Conditions | Hours will be based upon students’ schedules and academic needs (nights and weekends may be required).
To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University making an employment offer contingent on various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources.
Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees.
Special Instructions to Applicants |
Posting Date | 08/04/2025
First Consideration Date: | 08/14/2025
Closing Date |
Open Until Filled | Yes
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Do you have a Master’s degree in a related field?
- Yes
- No
- * Do you have experience in NCAA academic advising?(graduate assistantships are acceptable experience).
- Yes
- No
- * How did you hear about this position at Wright State University? Please check all that apply.
- WSU Careers website
- Academic Careers
- Academic Keys
- Chronicle
- Diversity in Higher Ed
- Diverse Issues in Higher Ed
- HBCU
- Higher Ed Jobs
- Inside Higher Ed
- Social Media
- Personal referral
- Women in Higher Ed
- Other
- Job Fair or Hiring Event
Required Documents
- Cover Letter
- Resume/CV
Optional Documents
3640 Colonel Glenn Hwy., Dayton, OH 45435 USA
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