University of South Carolina
Academic Department Admin Asst
🇺🇸 Beaufort, SC
🕑 Full-Time
💰 $38K
💻 Other
🗓️ October 13th, 2025
Blackboard
Edtech.com's Summary
University of South Carolina is hiring an Academic Department Admin Assistant. The role involves providing comprehensive administrative support to academic departments, coordinating schedules, managing departmental records, assisting faculty and students, and supporting pre-grant management activities.
Highlights
- Provide administrative support for Department Chairs, Faculty, Instructors, and Adjuncts including scheduling and meeting coordination.
- Assist with student advisement holds, course authorizations, and faculty onboarding processes.
- Manage department communications, office supplies, event planning, travel arrangements, and accreditation documentation.
- Use Microsoft Office and databases proficiently; run reports from Banner and Data Warehouse systems.
- Organize and maintain confidential student and faculty files, compile data for assessments and reports.
- Requires at least a high school diploma or GED and 1+ years of related experience; higher education admin experience preferred.
- Supports interaction with internal stakeholders and external contacts such as public schools and accreditation officials.
- Starting salary around $37,735, commensurate with experience and education.
- Work 37.5 hours per week on a standard Monday to Friday schedule with flexibility as needed.
- Position offers benefits including health insurance, retirement programs, paid leave, tuition, and professional development opportunities.
Academic Department Admin Asst Full Description
Academic Department Admin Asst
Please see Special Instructions for more details.
Positions will remain posted on our employment website for a minimum of five (5) business days. After this period, postings may be closed at the department’s discretion. Our site is updated regularly, and the length of the recruitment and screening process may vary depending on the position and related factors. If your qualifications are selected for further consideration, you will be contacted directly by phone or email.
The University of South Carolina offers a valuable benefits package including but not limited to:
- Health and Life Insurance
- Retirement Programs
- Paid Tuition
- Dependent Scholarships
- Annual Leave
- Sick Leave
- 13 Paid Holidays (including an extended December holiday)
- Paid Parental Leave
- Professional Development Opportunities
Logo
Posting Number | STA00827PO25
Job Family | Administrative Support
Job Function | Administrative Services
USC Market Title | Administrative Assistant
Link to USC Market Title | https://uscjobs.sc.edu/titles/131891
Job Level | A2 - Administrative/Operational Support
Business Title (Internal Title) | Academic Department Admin Asst
Campus | Beaufort
Work County | Beaufort
College/Division | USC Beaufort College/Division Level
Department | BFT Academic Affairs
State Pay Band | 4
Approved Starting Salary | $37,735
Advertised Salary Range | Commensurate with experience and education
Location of Vacancy | USC Beaufort supported area
Part/Full Time | Full Time
Hours per Week | 37.5
Work Schedule | Standard working schedule: Monday – Friday 8:30am – 5:00pmMust be willing to work a flexible schedule to meet the needs of the department..
One hour for lunch, the hours per week are 37.50.
Basis | 12 months
Job Search Category | Administrative
Posting Number | STA00827PO25
Job Family | Administrative Support
Job Function | Administrative Services
USC Market Title | Administrative Assistant
Link to USC Market Title | https://uscjobs.sc.edu/titles/131891
Job Level | A2 - Administrative/Operational Support
Business Title (Internal Title) | Academic Department Admin Asst
Campus | Beaufort
Work County | Beaufort
College/Division | USC Beaufort College/Division Level
Department | BFT Academic Affairs
State Pay Band | 4
Approved Starting Salary | $37,735
Advertised Salary Range | Commensurate with experience and education
Location of Vacancy | USC Beaufort supported area
Part/Full Time | Full Time
Hours per Week | 37.5
Work Schedule | Standard working schedule: Monday – Friday 8:30am – 5:00pmMust be willing to work a flexible schedule to meet the needs of the department..
One hour for lunch, the hours per week are 37.50.
Basis | 12 months
Job Search Category | Administrative
About USC
About University of South Carolina | From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary | Join Our Team as an Administrative Assistant in Higher Education!
Empower Faculty. Support Students. Be the Heart of the Department.Are you an organized, resourceful, and people-oriented professional who thrives in a fast-paced academic environment? Do you enjoy being at the center of the action—where faculty, students, and ideas meet?We’re looking for a dedicated Administrative Assistant to support our vibrant academic departments. This vital role provides day-to-day support for Department Chairs, Faculty, Instructors, and Adjuncts, while also serving as a key connection point for students, staff, and the wider community.
What You’ll Do:
Be the go-to administrative expert for department leadership and academic staff. Coordinate schedules, appointments, and meetings for Chairs, Coordinators, and Faculty. Assist in the development and distribution of class schedules. Serve as a friendly, helpful presence in the department office—supporting students daily. Release advisement holds and perform course authorizations to keep students on track. Respond to questions and guide students, visitors, and prospective students to the right resources. Handle room bookings, accounting forms, travel and event planning, and food requests. Create and manage department-wide communication tools, such as email lists and bulk mailings. Support new faculty and adjunct hires with IT, office setup, and onboarding logistics. Maintain office and classroom supply orders, and ensure textbook/desk copies are available. Interact regularly with internal and external stakeholders, including public schools and accreditation officials.
You’re a Great Fit If You: Enjoy solving problems and making processes smoother. Have excellent communication and organizational skills. Are comfortable juggling multiple tasks with precision and care. Are tech-savvy and familiar with email systems, calendars, and office software. Love helping students succeed and supporting faculty behind the scenes.
What We Offer: A supportive, team-oriented environment in a mission-driven institution. Opportunities to engage with diverse faculty and student populations. Professional development and the chance to grow your career in higher education. A position where your work truly makes a difference every single day. If you’re ready to take on a meaningful, multifaceted role at the heart of academic life, we want to hear from you!Apply today and become an essential part of our academic community! Please be prepared to upload a cover letter and resume.
Job Related Minimum Required Education and Experience | Typically holds a high school diploma or GED. Requires 1 or more years of job related experience.
Required Certification, Licensure/Other Credentials |
Preferred Qualifications | Higher education administrative experience.
Knowledge/Skills/Abilities | Excellent organizational skills, written/oral communication, problem solving and interpersonal skills (with a customer service orientation). Proficient in Microsoft Office products and databases. Ability to interpret policies and procedures, and develop critical processes. Quality in all aspects of work.
Empower Faculty. Support Students. Be the Heart of the Department.Are you an organized, resourceful, and people-oriented professional who thrives in a fast-paced academic environment? Do you enjoy being at the center of the action—where faculty, students, and ideas meet?We’re looking for a dedicated Administrative Assistant to support our vibrant academic departments. This vital role provides day-to-day support for Department Chairs, Faculty, Instructors, and Adjuncts, while also serving as a key connection point for students, staff, and the wider community.
What You’ll Do:
Be the go-to administrative expert for department leadership and academic staff. Coordinate schedules, appointments, and meetings for Chairs, Coordinators, and Faculty. Assist in the development and distribution of class schedules. Serve as a friendly, helpful presence in the department office—supporting students daily. Release advisement holds and perform course authorizations to keep students on track. Respond to questions and guide students, visitors, and prospective students to the right resources. Handle room bookings, accounting forms, travel and event planning, and food requests. Create and manage department-wide communication tools, such as email lists and bulk mailings. Support new faculty and adjunct hires with IT, office setup, and onboarding logistics. Maintain office and classroom supply orders, and ensure textbook/desk copies are available. Interact regularly with internal and external stakeholders, including public schools and accreditation officials.
You’re a Great Fit If You: Enjoy solving problems and making processes smoother. Have excellent communication and organizational skills. Are comfortable juggling multiple tasks with precision and care. Are tech-savvy and familiar with email systems, calendars, and office software. Love helping students succeed and supporting faculty behind the scenes.
What We Offer: A supportive, team-oriented environment in a mission-driven institution. Opportunities to engage with diverse faculty and student populations. Professional development and the chance to grow your career in higher education. A position where your work truly makes a difference every single day. If you’re ready to take on a meaningful, multifaceted role at the heart of academic life, we want to hear from you!Apply today and become an essential part of our academic community! Please be prepared to upload a cover letter and resume.
Job Related Minimum Required Education and Experience | Typically holds a high school diploma or GED. Requires 1 or more years of job related experience.
Required Certification, Licensure/Other Credentials |
Preferred Qualifications | Higher education administrative experience.
Knowledge/Skills/Abilities | Excellent organizational skills, written/oral communication, problem solving and interpersonal skills (with a customer service orientation). Proficient in Microsoft Office products and databases. Ability to interpret policies and procedures, and develop critical processes. Quality in all aspects of work.
Job Duties
Job Duty | Organizes and maintains computer and paper files and distributes surveys and compiles data (faculty, student, and employer). Prepares, formats, and proofs reports and manuscripts. Maintains and updates documents for accreditation purposes as necessary. Runs reports from Banner and Data Warehouse for department chairs. Assigns advisors in Banner. Assists with removing advisement holds and course authorizations. Assists with program student orientations. Handles all food requests for departmental events. Arranges travel and hotel accommodations for faculty, as well as for guests and search candidates. Collects gradebooks from courses included in the annual SACSCOC assessment and, if time permits, assists the department chair with entering pertinent data into preconfigured spreadsheets for analysis.
Essential Function | Yes
Percentage of Time | 25Job Duty | Serves as initial information contact (phone, mail, walk-in) for assigned Academic departments. Handles all inquiries as appropriate; refers and routes issues as needed. Maintains email lists; generates forms and bulk mailings. Orders supplies for departments, as needed to replenish inventory or as requested by department chairs and faculty.
Essential Function | Yes
Percentage of Time | 20Job Duty | Records and distributes departmental minutes. Compiles and maintains updated manuals, accreditation notebooks, applicable policies, and meeting notes. Stays apprised of policy changes and implements updates as needed.
Essential Function | Yes
Percentage of Time | 10Job Duty | Organizes and secures confidential student and faculty records. Assists deans, department chairs, faculty, and adjuncts with special projects. Orders desk copies for instructors when requested. Provides coverage for other departments during busy times or staff absences.
Essential Function | Yes
Percentage of Time | 10Job Duty | Initiates student hires in HCM PeopleSoft. Completes I-9/E-Verify processes for student and temporary hires. Initiates hiring proposals in People Admin. Communicates with full-time and adjunct faculty as necessary. Assists new faculty and adjuncts with departmental information, including policies, procedures, and hiring paperwork. Submits IT requests for faculty/adjunct university email and Blackboard accounts. Assists faculty and adjuncts with student communications on Blackboard as necessary.
Essential Function | No
Percentage of Time | 10Job Duty | Other duties as assigned, including but not limited to: maintaining, updating, and tracking clinical placement contracts; organizing, tracking, and issuing student acceptance letters and related information packages; assisting with data tracking and entry for annual workforce reports; organizing and assigning consultation and advising appointments for data entry and retrieval purposes; and assisting with event preparation.
Essential Function | Yes
Percentage of Time | 10Job Duty | Assists department chairs with entering Summer, Fall, and Spring course schedules into Registrar-provided spreadsheets. Accesses and inspects departmental budgets weekly for unauthorized charges and provides weekly balance updates to department chairs. Requests, receives, and distributes keys to lecture halls and laboratories.
Essential Function | Yes
Percentage of Time | 15
Essential Function | Yes
Percentage of Time | 25Job Duty | Serves as initial information contact (phone, mail, walk-in) for assigned Academic departments. Handles all inquiries as appropriate; refers and routes issues as needed. Maintains email lists; generates forms and bulk mailings. Orders supplies for departments, as needed to replenish inventory or as requested by department chairs and faculty.
Essential Function | Yes
Percentage of Time | 20Job Duty | Records and distributes departmental minutes. Compiles and maintains updated manuals, accreditation notebooks, applicable policies, and meeting notes. Stays apprised of policy changes and implements updates as needed.
Essential Function | Yes
Percentage of Time | 10Job Duty | Organizes and secures confidential student and faculty records. Assists deans, department chairs, faculty, and adjuncts with special projects. Orders desk copies for instructors when requested. Provides coverage for other departments during busy times or staff absences.
Essential Function | Yes
Percentage of Time | 10Job Duty | Initiates student hires in HCM PeopleSoft. Completes I-9/E-Verify processes for student and temporary hires. Initiates hiring proposals in People Admin. Communicates with full-time and adjunct faculty as necessary. Assists new faculty and adjuncts with departmental information, including policies, procedures, and hiring paperwork. Submits IT requests for faculty/adjunct university email and Blackboard accounts. Assists faculty and adjuncts with student communications on Blackboard as necessary.
Essential Function | No
Percentage of Time | 10Job Duty | Other duties as assigned, including but not limited to: maintaining, updating, and tracking clinical placement contracts; organizing, tracking, and issuing student acceptance letters and related information packages; assisting with data tracking and entry for annual workforce reports; organizing and assigning consultation and advising appointments for data entry and retrieval purposes; and assisting with event preparation.
Essential Function | Yes
Percentage of Time | 10Job Duty | Assists department chairs with entering Summer, Fall, and Spring course schedules into Registrar-provided spreadsheets. Accesses and inspects departmental budgets weekly for unauthorized charges and provides weekly balance updates to department chairs. Requests, receives, and distributes keys to lecture halls and laboratories.
Essential Function | Yes
Percentage of Time | 15
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive | No
Hazardous weather category | Non-Essential
Hazardous weather category | Non-Essential
Posting Detail Information
Number of Vacancies | 1
Desired Start Date |
Job Open Date | 10/11/2025
Job Close Date |
Open Until Filled | Yes
Special Instructions to Applicant | Positions will remain posted on our employment website for a minimum of five (5) business days. After this period, postings may be closed at the department’s discretion. Our site is updated regularly, and the length of the recruitment and screening process may vary depending on the position and related factors. If your qualifications are selected for further consideration, you will be contacted directly by phone or email.The University of South Carolina offers a valuable benefits package including but not limited to: Health and Life Insurance Retirement Programs Paid Tuition Dependent Scholarships Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities
Quicklink for Posting | https://uscjobs.sc.edu/postings/196213
EEO Statement | The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Desired Start Date |
Job Open Date | 10/11/2025
Job Close Date |
Open Until Filled | Yes
Special Instructions to Applicant | Positions will remain posted on our employment website for a minimum of five (5) business days. After this period, postings may be closed at the department’s discretion. Our site is updated regularly, and the length of the recruitment and screening process may vary depending on the position and related factors. If your qualifications are selected for further consideration, you will be contacted directly by phone or email.The University of South Carolina offers a valuable benefits package including but not limited to: Health and Life Insurance Retirement Programs Paid Tuition Dependent Scholarships Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities
Quicklink for Posting | https://uscjobs.sc.edu/postings/196213
EEO Statement | The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
- Cover Letter
- Resume
Optional Documents
- Other Supporting Documents
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