Northern Virginia Community College
Academic Division Support Specialist
🇺🇸 Alexandria, VA
🕑 Full-Time
💰 $18 per Hour
💻 Other
🗓️ August 28th, 2025
Canva
Edtech.com's Summary
Northern VA Community College is hiring an Academic Division Support Specialist. This role involves creating promotional materials, managing event logistics, supporting projects within the MSTB division, assisting students and faculty, and collaborating with staff to enhance student engagement and success.
Highlights
- Provide office assistance and coverage for the MSTB division office.
- Assist students and faculty, manage office communications, forms, and projects.
- Manage faculty print requests and program inventory as needed.
- Coordinate event logistics, act as point of contact, and handle registration processes.
- Develop and maintain calendars of division events and communicate with stakeholders.
- Track budgets for event expenses and materials.
- Required skills: proficiency with Adobe Creative Suite or Canva, Microsoft Office, Google Workspace, social media management, and event planning experience.
- Strong project coordination, organization, communication, and customer service skills required.
- Preferred experience includes higher education setting, event management software, and student engagement strategies.
- Part-time position with a pay rate starting at $18 per hour; must reside in VA, MD, or DC.
Academic Division Support Specialist Full Description
Academic Division Support Specialist
Please see Special Instructions for more details.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Posting Summary
Working Title | Academic Division Support Specialist
Role Title | Education Support Spec II
Role Code | 29143-FP
FLSA | Nonexempt
Pay Band | 03
Position Number | 280W0847
Agency | Northern VA Community College
Division | NV280-Provost Alexandria
Work Location | Alexandria - 510
Hiring Range | $18
Emergency/Essential Personnel | No
EEO Category | E-Paraprofessional
Full Time or Part Time | Part Time
Does this position have telework options? -Telework options are subject to change based on business needs- |
Does this position have a bilingual or multilingual skill requirement or preference? |
Work Schedule | Monday – Friday 8:00 AM – 3:00 PM
Sensitive Position | No
Job Description | Job Description:
The Academic Support Specialist for the MSTB division will assist with the creation of promotional materials, manage event logistics, and support ongoing projects within the division. The role requires creativity, organizational skills, and effective communication to ensure successful delivery of tasks.
Duties and Responsibilities:Provides coverage and office assistance to the MSTB Office. Will assist students and faculty as needed, answer office phones, keep forms stocked, and assist with projects as indicated by the Associate Deans. Will help manage faculty print requests, assist with program inventory management as needed, and provide coverage of the division office as necessary. Collaborate with faculty and staff on special initiatives to support student engagement and success. Act as the point of contact for event attendees and manage registration processes. Develop and maintain a calendar of division events and communicate it to students and staff. Maintain organized records and files for projects and events. Assist with budget tracking for event expenses and materials. Perform other duties as assigned to support the needs of the division. Collaborate with faculty and staff to develop content that aligns with the division’s goals.
***All applicants must reside in VA, MD, or DC.
Special Assignments | May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications | Required KSAs: Project coordination & organization skills. Excellent customer service skills. Ability to be professional and confidential. Strong organizational and project management skills. Effective written and verbal communication skills. Ability to manage multiple tasks, work independently, and meet deadlines. Knowledge of marketing strategies and best practices for promotional materials.
Minimum Work Experience: Experience with graphic design tools such as Adobe Creative Suite (Photoshop, Illustrator, InDesign) or Canva. Experience in event planning, logistics coordination, or administrative support. Experience with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides). Experience managing social media platforms and online content. Experience working with diverse populations and community engagement.
Additional Considerations | Preferred Qualifications: Experience in a higher education or academic setting. Experience using event management software or tools. Experience with student engagement strategies and academic program promotion.
Operation of a State Vehicle | No
Supervises Employees | No
Required Travel | N/A
Role Title | Education Support Spec II
Role Code | 29143-FP
FLSA | Nonexempt
Pay Band | 03
Position Number | 280W0847
Agency | Northern VA Community College
Division | NV280-Provost Alexandria
Work Location | Alexandria - 510
Hiring Range | $18
Emergency/Essential Personnel | No
EEO Category | E-Paraprofessional
Full Time or Part Time | Part Time
Does this position have telework options? -Telework options are subject to change based on business needs- |
Does this position have a bilingual or multilingual skill requirement or preference? |
Work Schedule | Monday – Friday 8:00 AM – 3:00 PM
Sensitive Position | No
Job Description | Job Description:
The Academic Support Specialist for the MSTB division will assist with the creation of promotional materials, manage event logistics, and support ongoing projects within the division. The role requires creativity, organizational skills, and effective communication to ensure successful delivery of tasks.
Duties and Responsibilities:Provides coverage and office assistance to the MSTB Office. Will assist students and faculty as needed, answer office phones, keep forms stocked, and assist with projects as indicated by the Associate Deans. Will help manage faculty print requests, assist with program inventory management as needed, and provide coverage of the division office as necessary. Collaborate with faculty and staff on special initiatives to support student engagement and success. Act as the point of contact for event attendees and manage registration processes. Develop and maintain a calendar of division events and communicate it to students and staff. Maintain organized records and files for projects and events. Assist with budget tracking for event expenses and materials. Perform other duties as assigned to support the needs of the division. Collaborate with faculty and staff to develop content that aligns with the division’s goals.
***All applicants must reside in VA, MD, or DC.
Special Assignments | May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications | Required KSAs: Project coordination & organization skills. Excellent customer service skills. Ability to be professional and confidential. Strong organizational and project management skills. Effective written and verbal communication skills. Ability to manage multiple tasks, work independently, and meet deadlines. Knowledge of marketing strategies and best practices for promotional materials.
Minimum Work Experience: Experience with graphic design tools such as Adobe Creative Suite (Photoshop, Illustrator, InDesign) or Canva. Experience in event planning, logistics coordination, or administrative support. Experience with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides). Experience managing social media platforms and online content. Experience working with diverse populations and community engagement.
Additional Considerations | Preferred Qualifications: Experience in a higher education or academic setting. Experience using event management software or tools. Experience with student engagement strategies and academic program promotion.
Operation of a State Vehicle | No
Supervises Employees | No
Required Travel | N/A
Posting Detail Information
Posting Number | WGE_2719P
Recruitment Type | General Public - G
Number of Vacancies | 1
Position End Date (if temporary) |
Job Open Date | 08/27/2025
Job Close Date | 09/09/2025
Open Until Filled |
Agency Website | www.nvcc.edu
Contact Name |
Email |
Phone Number |
Special Instructions to Applicants | In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information |
Background Check Statement Disclaimer | The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement | The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement | The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement | VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting | https://jobs.vccs.edu/postings/88263
Recruitment Type | General Public - G
Number of Vacancies | 1
Position End Date (if temporary) |
Job Open Date | 08/27/2025
Job Close Date | 09/09/2025
Open Until Filled |
Agency Website | www.nvcc.edu
Contact Name |
Email |
Phone Number |
Special Instructions to Applicants | In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information |
Background Check Statement Disclaimer | The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement | The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement | The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement | VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting | https://jobs.vccs.edu/postings/88263
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Do you now or in the future require visa sponsorship to work in the United States?
- Yes
- No
- * I understand that this position is not telework eligible and I will be required to attend work in-person.
- Yes
- No
- * I understand this position is located in Virginia and I will be required to reside in the DMV metro area.
- Yes
- No
- * I understand that this is a Part-time position(20 hrs/week), in thereof proceed with the application.
- Yes
- No
- * Do you have experience with graphic design tools such as Adobe Creative Suite (Photoshop, Illustrator, InDesign) or Canva?
- Yes
- No
- * Do you have experience in event planning, logistics coordination, or administrative support.
- Yes
- No
- * Do you have experience with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides)?
- Yes
- No
- * Do you have experience with Social Media management?
- Yes
- No
- * Do you have experience working with diverse populations and community engagement?
- Yes
- No
Applicant Documents
Required Documents
- Resume
Optional Documents
- Cover Letter/Letter of Application
- Other Document
- Alternative Hiring Process Letter
- (877) 340-5577
- ats@ssc.vccs.edu
Similar Jobs
Admissions Representative
South University
🇺🇸 Glen Allen, VA
Community Engagement & Learning Coordinator (Administrative Analyst/Specialist - Exempt I) - Institute for Civic and Community Engagement
The California State University
🇺🇸 San Francisco, CA
Academic Publications and Curriculum Coordinator
University of Idaho
🇺🇸 Moscow, ID
Senior Nursing Education and Simulation Specialist
Adtalem Global Education
🇺🇸 Hybrid - San Antonio, TX
Financial Navigator/UKHC
University of Kentucky
🇺🇸 Lexington, KY
